## **PLACE AT MY TABLE Report of the Trustees and Financial Statements** For the year ended 31 March 2024
**Community Benefit Action CIC Croydon, Surrey. CR0 2XU**
**Place At My Table (PAMT) – CIO No: 1190535**
## **Contents**
|Charity information|2|
|---|---|
|Trustees report|3|
|Independent examiner’s report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the financial statements|9|
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**Place At My Table (PAMT) – CIO No: 1190535**
## **Charity information**
**CIO Charity number:**
**Other names:**
1190535
PAMT (Working name)
**Management Trustees**
Sharon Gardner Chair Tiara Kelly Joseph Jeffers
**Location and Correspondence:**
**Independent Examiner:**
**Bankers:**
Kiosk 3 North Entrance St Nicholas Way, Sutton Surrey. SM1 1AW
Maroof Adeoye MBA DChA FCIE MInstF Registered Charity Independent Examiner Community Benefit Action CIC Maroof Suite 30 Union Road Croydon. CR0 2XU
Metro Bank One Southampton Row London. WC1B 5HA
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**Place At My Table (PAMT) – CIO No: 1190535**
## **Trustees’ report**
The trustees present their report with the financial statements of the Charitable Incorporated Organisation (CIO) for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **Structure, Governance & Management**
Governing document
The legal form of the charity is that of a Charitable Incorporated Organisation (CIO) with registration number 1190535 on 23 July 2020, which is controlled by its governing document, its constitution dated 23 July 2020.
## **Recruitment and appointment of new trustees**
Process to Appoint Trustees
The procedures for electing or appointing new trustees is set out in section 10 of our constitution:
(1) Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. (2) In selecting individuals for appointment as charity trustees, the charity Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
## **Organisational structure**
The charitable incorporated organisation is constituted under the foundation model where the trustees are its members. The trustees control the running of the charity and meet at least quarterly to review operations.
The trustees who have served during the year 1 April 2022 to 31 March 2024 are set out on page 2.
## **Objectives & Activities**
To relieve people in Sutton, Croydon and its surrounding area who are in need, by reason of their age, ill-health, disability, financial hardship or social circumstances in such ways as the trustees shall think fit, with particular focus in the immediate future on providing assistance to those affected by coronavirus (covid-19).
## **Public benefit**
In deciding on the activities of the charity, the trustees have had due regard to the Charity Commission guidance on public benefit.
## **Achievement and Performance**
During the past financial year, we have provided diverse services to the residents of the Borough of Sutton. Our offerings included art-based initiatives, heritage projects, programs focused on health and wellness, and dance and exercise sessions. We successfully engaged over six hundred individuals, each with unique needs. Additionally, we delivered accredited training in vital areas such as leadership, health and safety, equality and diversity, volunteering, and health and social care.
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**Place At My Table (PAMT) – CIO No: 1190535**
A significant highlight of our year was the Civic 3 project, funded for one year. This project enabled us to establish a consortium of Global Majority-led groups to foster their longterm sustainability. We also took the opportunity to celebrate International Women’s Day and Black History Month, promoting awareness and inclusion within our community.
Moreover, we have enhanced our governance training and development while strengthening relationships with various statutory and voluntary organisations. These partnerships are crucial to our work, and we are grateful for their support. As Chair of the charity, I extend my heartfelt gratitude to all our funders, staff, and volunteers for their unwavering support. Lastly, I thank our beneficiaries for collaborating to create and deliver meaningful services. Your engagement has been instrumental in our mission to effectively empower and support the community. Together, we have made a significant impact and look forward to continuing this vital work in the coming year.
## **Financial Review**
Against the backdrop of limited resources and insecurities over funding, the charitable Incorporated Organisation, with the support of grant funders, donors and volunteers, was able to minimize its net unrestricted funds to £4,392 surplus (2023: £4,202) and with its aid of sound financial management, the charity was able to cope without affecting its services and existence for the foreseeable future.Our restricted funds raised towards the charitable activities was increased by £46,034 (2023: -£21,516) at the year-end, due to timing differences of movement in funds.
## **Risk Management**
The trustees have a risk management strategy which comprises:
- an annual review of the principal risks and uncertainties that the charity face;
- the establishment of policies, systems and procedures to mitigate those risks identified
- in the annual review; and
- the implementation of procedures designed to minimise or manage any potential impact
- on the charity should those risks materialise.
This work has identified that financial sustainability is the major financial risk for the charity. A key element in the management of financial risk is a regular review of available liquid funds to settle debts as they fall due, regular liaison with the bank, and active management of trade debtors and creditors balances to ensure sufficient working capital.
Attention has also been focussed on non-financial risks arising from fire, health and safety of artists and audience, management of performing rights and food hygiene. These risks are managed by ensuring accreditation is up to date, having robust policies and procedures in place, and regular awareness training for staff working in these operational areas.
## **Reserves Policy**
The Trustees’ reserve policy aims at building up free reserves in unrestricted funds to the level needed to cover up to three months operating expenditure, equivalent to £1,328 (2023: £188) well below the accumulated free funds of £4,392 (2023: £4,202) available, by means of annual operating surpluses and supplemented by general-purpose appeals
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**Place At My Table (PAMT) – CIO No: 1190535**
from time to time. This is to ensure sufficient working capital is available to meet expected expenditure and liabilities in the event of a fall in income. Any surplus funds which are not likely to be needed to pay for activities will be placed on deposit to earn interest. This Policy will be reviewed every other year, at minimum, or sooner if warranted by internal or external events or changes.
## **Future Plan**
The charity intends to continue to support local causes in accordance with the objects of the charity.
## **Statement of Trustees Responsibilities**
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that year. In preparing those financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charity SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
**This report was approved by order of the board of Trustees on 23 January 2025 and signed on their behalf by:**
**Sharon Gardner (Chair) Executive Committee/Management Trustees**
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**Place At My Table (PAMT) – CIO No: 1190535**
## **Independent Examiner’s report To the trustees of Place At My Table**
I report on accounts of the association for the year ended 31 March 2024, which are set out on pages 7 to 13.
## **Respective responsibilities of trustees and examiner**
As described on page 4 the charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 1444(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts (under section 145 of the 2011 Act;
- follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of Independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a `true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In the course of my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Maroof Adeoye MBA DChA FCIE MInstF Registered Charity Independent Examiner Community Benefit Action CIC Maroof Suite, 30 Union Road Croydon, Surrey. CR0 2XU**
**Date: 23 January 2025**
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**Place At My Table (PAMT) – CIO No: 1190535**
## **Statement Of Financial Activities for the year ended 31 March 2024**
|**Unrestricted**
**Note**
**Funds**
**INCOMING RESOURCES**
**£**
**Incoming resources from**
**generated funds:**
Voluntary Income
-
Activities for generating funds
-
Investment income
-
**Incoming resources from**
-
**charitable activities**
**3**
-
**Other incoming resources**
**4**
5500
**Total incoming resources**
**5500**
**RESOURCES EXPENDED**
**Cost of Generating Funds**
Cost of generating voluntary income
-
Fundraising trading costs
-
**Charitable activities**
**5**
3785
**Governance costs**
**6**
1525
**Other resources expended**
-
**Total resources expended**
**5310**
**Net incoming/(outgoing) resources**
**190**
Total funds brought forward
4202
**Total funds carried forward**
**4392**|**Restricted**
**Funds**
**£**
-
-
-
-
194596
**194596**
-
148562
-
-
**148562**
**46034**
7674
**53708**|**_2024_**
**Total**
**Funds**
**£**
-
-
-
-
194596
5500
**200096**
-
-
152347
1525
-
**153872**
**46224**
11876
**58100**|_2023_
Total
Funds
£
-
-
-
-
107451
16|
|---|---|---|---|
||||**107467**|
||||-
-
128967
750
-|
||||**129717**|
||||**(22250)**
34126|
||||**11876**|
All incoming resources are derived from continuing operations. The charity has no other gains or losses other than those recognised in the Statement of Financial Activities.
The notes form part of these financial statements.
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**Place At My Table (PAMT) – CIO No: 1190535**
## **Balance sheets as at 31 March 2024**
|**Note**
**Fixed assets**
Tangible assets
**7**
**Current assets**
Debtors
Cash at bank and in hand
**_Total current assets_**
**Current Liabilities**
Creditors:
amounts falling due within one year
**8**
**Net current assets**
**Total Net Assets**
**Funds of the charity**
Unrestricted income funds
**9-11**
Restricted income funds
**9-11**
**_Total funds_**|**£**
48375
**48375**
1525|**_2024_**
_2023_
**£**
11250
0
12626
12626
750
46850
11876
**58100**
**11876**
4392
4202
53708
7674
**58100**
11876|
|---|---|---|
## **Approved by the board of trustees on 23 January 2025 and signed on its behalf by:**
## **Sharon Gardner (Chair) Executive Committee/Management Trustees**
The notes form part of these financial statements.
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**Place At My Table (PAMT) – CIO No: 1190535**
## **Notes to the financial statements**
## 1. **Legal Status**
The charity is a Charitable Incorporated Organisation registered with the Charity Commission of England and Wales. Details of the charity address and activities can be found within the Report of the Trustees
## 2. **Accounting Policies**
Basis of preparing the financial statements The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the yea rend date are noted as a commitment but not accrued as expenditure.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund Accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
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**Place At My Table (PAMT) – CIO No: 1190535**
## **3. Incoming resources from charitable activities – Voluntary income**
||||**_2024_**|_2023_|
|---|---|---|---|---|
||**Unrestricted**|**Restricted**|**Total**|Total|
||**Funds**|**Funds**|**Funds**|Funds|
||**£**|**£**|**£**|£|
|ACE Lottery||27,000|27000||
|Charles Hayward Foundation|||0|3,000|
|City of London||44,300|44300||
|Community AC SU SCFUND||9,500|9500|4,000|
|_Garfield Weston_||_10,000_|10000||
|Greater London Authority (GLA )||36,148|36148|15,949|
|Groundwork UK||1,000|1000|13,500|
|LBS - Creditors||900|900||
|London Sport|||0|404|
|LQ Place Makers||4,990|4990|4,990|
|Main Grant|||0|9,970|
|National Heritage||10,000|10000||
|Peoples Health Trust||8,138|8138|5,813|
|Rocket Science|||0|9,000|
|The Church Urban & Windrush|||0|10,550|
|The Clothworkers|||0|8,000|
|The Health Forum|||0|3,475|
|The London Community Response||15,000|15000||
|The Mccarthy & Stone||7,500|7500|4,800|
|The Mercers’ Company||15,120|15120|14,000|
|Thomas Wall||5,000|5000||
||**0**|**194596**|**194596**|**107451**|
## **4. Other Incoming resources**
|**Unrestricted**
**Funds**
Other Income
5500
-
**5500**
**5.**
**Charitable activities costs**
**Unrestricted**
**Funds**
**£**
Events/Activities Direct Costs
-
Refreshments
-
Employment Costs
-
Volunteers Expenses
-
Telephone / Fax /Bband
-
Depreciation
3750
Sundries
35
**3785**|**Restricted**
**Funds**
-
**0**
**Restricted**
**Funds**
**£**
131538
132
13918
2669
305
-
-
**148562**|**_2024_**
**Total**
**Funds**
5500
-
**5500**
**_2024_**
**Total**
**Funds**
**£**
131538
132
13918
2669
305
3750
35
**152347**|**_2023_**
**Total**
**Funds**
16
-|
|---|---|---|---|
||||**16**|
||||_2023_
Total
Funds
£
113048
304
15487
16
102
-
10|
||||**128967**|
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**Place At My Table (PAMT) – CIO No: 1190535**
## **6. Governance**
|**Unrestricted**
**Funds**
**£**
Legal and Professional Fees
-
Independent Examiners Remunerations
1525
**1525**
**7.**
**Tangible Fixed Assets**|**Restricted**
**Funds**
**£**
0
-
**0**|**_2024_**
**Total**
**Funds**
**£**
-
1525
**1525**|_2023_
**Total**
**Funds**
**£**
0
750|
|---|---|---|---|
||||**750**|
|||||
|**Cost**
At 1 April 2023
Additions
Disposals
Revaluations
Transfers
At 31 March 2024
**Depreciation**
At 1 April 2023
Charge for year
Disposals
Other adjustments
At 31 March 2024
**Net book value**
At 31 March 2024
At 31 July 2023|**Plant &**
**Office**
**Motor**
**Machinery Equipment**
**Vehicles**
**£**
**£**
**£**
**-**
-
-
-
-
15,000
-
-
-
-
-
-
-
-
-
**-**
**-**
**15,000**
-
-
-
3,750
-
-
-
-
-
-
**-**
**-**
**3,750**
**-**
**-**
**11,250**
-
-
-|**_2024_**
**Total**
**£**
**-**
**15,000**
**-**
**-**
**-**
**15,000**
**-**
**3,750**
**-**
**-**
**3,750**
**11,250**
**-**|**_2023_**
**Total**
£
-
-
-
-
-|
|---|---|---|---|
||||**0**|
||||-
-
-
-|
||||**0**|
|||||
||||**0**|
||||-|
## **8. Creditors: amount falling due within one year**
|**Unrestricted**
**Funds**
**£**
Employment costs
-
accruals and deferred income
1525
Other Creditors
-
**1525**|**Restricted**
**Funds**
**£**
-
-
-
**0**|**_2024_**
_2023_
**Total**
Total
**Funds**
Funds
**£**
£
-
-
1525
750
-
-
**1525**
**750**|
|---|---|---|
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**Place At My Table (PAMT) – CIO No: 1190535**
## **9. Analysis of net assets between funds**
|Fund balances at 31 December 2018
**Unrestricted**
are represented by:
**Funds**
**£**
Tangible fixed assets
0
Current assets
5917
Current liabilities
(1525)
Interbank Transfer
**Total incoming resources**
**4392**
**10.**
**Statement of funds**|**_2024_**
**Restricted**
**Total**
**Funds**
**Funds**
**£**
**£**
11250
11250
42458
48375
(1525)
-
**53708**
**58100**|_2023_
Total
Funds
£
-
12626
(750)
**11876**|
|---|---|---|
||||
|**Unrestricted**
**Funds**
**£**
1 April 2023
4202
Incoming resources
5500
**_9702_**
Resources expended
(5310)
31 March 2024
**4392**|**Restricted**
**Funds**
**£**
7674
194596
**_202270_**
(148562)
**53708**|**_2024_**
_2023_
**Total**
Total
**Funds**
Funds
**£**
£
11876
34126
200096
107467
**_211972_**
**_141593_**
(153872)
(129717)
**58100**
**11876**|
|---|---|---|
## **11. Movement in funds**
|**Movement in funds**||
|---|---|
|**Unrestricted funds**
Charity's fund
**_Total Unrestricted Funds_**
**Restricted funds**
**_Grants:_**
ACE Lottery
City of London
Community AC SU SCFUND
_Garfield Weston_
Greater London Authority (GLA)
Groundwork UK
LBS - Creditors
LQ Place Makers
National Heritage
Peoples Health Trust
The London Community Response
The Mccarthy & Stone
The Mercers’ Company
Thomas Wall
**_Total Restricted Funds_**
**TOTAL FUNDS**|**Opening**
**Incoming (Resources**
**Transfers**
**Closing**
**balance resources**
**expended)**
**balance**
**£**
**£**
**£**
**£**
**£**
4202
5500
5310
0
4392|
||**4202**
**0**
**5310**
**-**
**4392**|
||0
27,000
2792
0
24208
0
44,300
32600
0
11700
0
9,500
800
0
8700
0
_10,000_
10000
0
0
2974
36,148
39122
0
0
0
1,000
1000
0
0
0
900
900
0
0
0
4,990
4990
0
0
0
10,000
900
0
9100
0
8,138
8138
0
0
0
15,000
15000
0
0
1300
7,500
8800
0
0
3400
15,120
18520
0
0
0
5,000
5000
0
0|
||**7674**
**194596**
**148562**
**0**
**53708**|
||**11876**
**194596**
**153872**
**0**
**58100**|
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**Place At My Table (PAMT) – CIO No: 1190535**
## **12. Trustees’ remuneration, benefits and expenses**
There was no remuneration, benefits or expenses to Trustees during the year.
## **13. Related party transactions**
There were no related party transactions during the year.
## **14. Independent examination and accountancy services**
During the year, the cost of the examination was (Nil) and accountancy services were £1,525 (2023: £750).
## **15. Controlling Party**
The charity is under the control of the charity’s trustees.
13