## **PLACE AT MY TABLE Report of the Trustees and Financial Statements** For the year ended 31 March 2023
**Community Benefit Action CIC Croydon, Surrey. CR0 2XU**
**Place At My Table (PAMT) – CIO No: 1190535**
## **Contents**
|Charity information|2|
|---|---|
|Trustees report|3|
|Independent examiner’s report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the financial statements|9|
1
**Place At My Table (PAMT) – CIO No: 1190535**
## **Charity information**
**CIO Charity number: Other names:**
1190535 PAMT (Working name)
**Management Trustees**
**Location and Correspondence:**
**Independent Examiner:**
**Bankers:**
Sharon Gardner Chair Tiara Kelly Joseph Jeffers 33 Brigstock Road Thornton Heath CR7 7JJ
Maroof Adeoye MBA DChA FCIE MInstF Registered Charity Independent Examiner Community Benefit Action CIC Maroof Suite 30 Union Road Croydon. CR0 2XU
Metro Bank One Southampton Row London. WC1B 5HA
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**Place At My Table (PAMT) – CIO No: 1190535**
## **Trustees’ report**
The trustees present their report with the financial statements of the Charitable Incorporated Organisation (CIO) for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **Structure, Governance & Management**
## Governing document
The legal form of the charity is that of a Charitable Incorporated Organisation (CIO) with registration number 1190535 on 23 July 2020, which is controlled by its governing document, its constitution dated 23 July 2020.
Recruitment and appointment of new trustees
Process to Appoint Trustees
The procedures for electing or appointing new trustees is set out in section 10 of our constitution:
(1) Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.
(2) In selecting individuals for appointment as charity trustees, the charity Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
## Recruiting Trustees
Appointments are made by agreement amongst existing trustees having regard to new trustees having the required expertise and experience.
## Organisational structure
The charitable incorporated organisation is constituted under the foundation model where the trustees are its members. The trustees control the running of the charity and meet at least quarterly to review operations.
The trustees who have served during the year 1 April 2022 to 31 March 2023 are set out on page 2.
## **Objectives & Activities**
To relieve people in Sutton, Croydon and its surrounding area who are in need, by reason of their age, ill-health, disability, financial hardship or social circumstances in such ways as the trustees shall think fit, with particular focus in the immediate future on providing assistance to those affected by coronavirus (covid-19).
## **Public benefit**
In deciding on the activities of the charity, the trustees have had due regard to the Charity Commission guidance on public benefit.
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**Place At My Table (PAMT) – CIO No: 1190535**
## **Achievement and Performance**
Over the past financial year, PAMT has provided a diverse range of services for older men and women. Our offerings have included exercise classes to promote physical well-being, health talks to provide valuable information and support, and heritage projects to celebrate and preserve the cultural history of our community. We have also organized trips to create opportunities for social interaction and exploration. In addition, we have actively participated in events such as Black History Month and International Older People's Day to honour and empower our elderly population. Furthermore, we have contributed to skill development by offering sewing and jewellery-making classes, as well as providing training for more volunteers to enhance our capacity to serve the elderly. We have undertaken a wide range of monitoring and evaluation over the last year and this indicated we have managed to reduce social isolation and 89% of those taking part have indicated they have made more lasting friends directly as a result of taking part in the project.
## **Financial Review**
Against the backdrop of limited resources and insecurities over funding, the charitable Incorporated Organisation, with the support of grant funders, donors and volunteers, was able to minimize its net unrestricted funds to £4,202 surplus (2022: £4,936) and with its aid of sound financial management, the charity was able to cope without affecting its services and existence for the foreseeable future.
Our restricted funds raised towards the charitable activities was diminished by -£21,516 (2022: £23,887) at the year-end, due to timing differences of movement in funds.
## **Risk Management**
The trustees have a risk management strategy which comprises:
- an annual review of the principal risks and uncertainties that the charity face;
- the establishment of policies, systems and procedures to mitigate those risks identified
- in the annual review; and
- the implementation of procedures designed to minimise or manage any potential impact
- on the charity should those risks materialise.
This work has identified that financial sustainability is the major financial risk for the charity. A key element in the management of financial risk is a regular review of available liquid funds to settle debts as they fall due, regular liaison with the bank, and active management of trade debtors and creditors balances to ensure sufficient working capital.
Attention has also been focussed on non-financial risks arising from fire, health and safety of artists and audience, management of performing rights and food hygiene. These risks are managed by ensuring accreditation is up to date, having robust policies and procedures in place, and regular awareness training for staff working in these operational areas.
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**Place At My Table (PAMT) – CIO No: 1190535**
## **Reserves Policy**
The Trustees’ reserve policy aims at building up free reserves to the level needed to cover up to three months operating expenditure by means of annual operating surpluses and supplemented by general-purpose appeals from time to time. This is to ensure sufficient working capital is available to meet expected expenditure and liabilities in the event of a fall in income. Any surplus funds which are not likely to be needed to pay for activities will be placed on deposit to earn interest. This Policy will be reviewed every other year, at minimum, or sooner if warranted by internal or external events or changes.
## **Future Plan**
The charity intends to continue to support local causes in accordance with the objects of the charity.
## **Statement of Trustees Responsibilities**
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that year. In preparing those financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charity SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
**This report was approved by order of the board of Trustees on 24 November 2023 and signed on their behalf by:**
**Sharon Gardner (Chair) Executive Committee/Management Trustees**
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**Place At My Table (PAMT) – CIO No: 1190535**
## **Independent Examiner’s report To the trustees of Place At My Table**
I report on accounts of the association for the year ended 31 March 2023, which are set out on pages 7 to 12.
## **Respective responsibilities of trustees and examiner**
As described on page 4 the charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 1444(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts (under section 145 of the 2011 Act;
- follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of Independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a `true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In the course of my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Maroof Adeoye MBA DChA FCIE MInstF Registered Charity Independent Examiner Community Benefit Action CIC Maroof Suite, 30 Union Road Croydon, Surrey. CR0 2XU**
**Date: 24 November 2023**
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**Place At My Table (PAMT) – CIO No: 1190535**
## **Statement Of Financial Activities for the year ended 31 March 2023**
|**Unrestricted**
**Note**
**Funds**
**INCOMING RESOURCES**
**£**
**Incoming resources from**
**generated funds:**
Voluntary Income
-
Activities for generating funds
-
Investment income
-
**Incoming resources from**
-
**charitable activities**
**3**
-
**Other incoming resources**
**4**
16
**Total incoming resources**
**16**
**RESOURCES EXPENDED**
**Cost of Generating Funds**
Cost of generating voluntary income
-
Fundraising trading costs
-
**Charitable activities**
**5**
-
**Governance costs**
**6**
750
**Other resources expended**
-
**Total resources expended** 58993
**750**
**Net incoming/(outgoing) resources**
**(734)**
Total funds brought forward
4936
**Total funds carried forward**
**4202**|**Restricted**
**Funds**
**£**
-
-
-
-
107451
**107451**
-
62244
66723
-
**128967**
**(21516)**
29190
**7674**|**_2023_**
**Total**
**Funds**
**£**
-
-
-
-
107451
16
**107467**
-
-
62244
67473
-
**129717**
**(22250)**
34126
**11876**|_2022_
Total
Funds
£
-
-
-
-
93860
4946|
|---|---|---|---|
||||**98806**|
||||-
-
62049
8674
-|
||||**70723**|
||||**28083**
6043|
||||**34126**|
All incoming resources are derived from continuing operations. The charity has no other gains or losses other than those recognised in the Statement of Financial Activities.
The notes form part of these financial statements.
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**Place At My Table (PAMT) – CIO No: 1190535**
## **Balance sheets as at 31 March 2023**
|**Note**
**Fixed assets**
Tangible assets
**Current assets**
Debtors
Cash at bank and in hand
**_Total current assets_**
**Current Liabilities**
Creditors:
amounts falling due within one year
**7**
**Net current assets**
**Total Net Assets**
**Funds of the charity**
Unrestricted income funds
**8-10**
Restricted income funds
**8-10**
**_Total funds_**|**£**
12626
**12626**
750|**_2023_**
_2022_
**£**
34876
34876
750
11876
34126
**11876**
**34126**
4202
4936
7674
29190
**11876**
34126|
|---|---|---|
## **Approved by the board of trustees on 24 November 2023 and signed on its behalf by:**
## **Sharon Gardner (Chair) Executive Committee/Management Trustees**
The notes form part of these financial statements.
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**Place At My Table (PAMT) – CIO No: 1190535**
## **Notes to the financial statements**
## 1. **Legal Status**
The charity is a Charitable Incorporated Organisation registered with the Charity Commission of England and Wales. Details of the charity address and activities can be found within the Report of the Trustees
## 2. **Accounting Policies**
Basis of preparing the financial statements The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the yea rend date are noted as a commitment but not accrued as expenditure.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund Accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
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**Place At My Table (PAMT) – CIO No: 1190535**
## **3. Incoming resources from charitable activities – Voluntary income**
|**Unrestricted**
**Funds**
**£**
London Community Response
-
Main Grant
-
City of London
-
Local Connect Fund
-
Groundwork UK
-
Croydon Council
-
London Sport
-
The Mercers’ Company
-
The Health Forum
-
The Foyle Foundation
-
Community AC SU SCFUND
-
The Church Urban & Windrush
-
Charles Hayward Foundation
-
The Clothworkers
-
Rocket Science
-
The Mccarthy & Stone
-
Greater London Authority GLA
-
LQ Place Makers
-
Peoples Health Trust
-
LBS - Creditors
-
**0**
**4.**
**Other Incoming resources**
**Unrestricted**
**Funds**
Other Income
16
-
**16**
**5.**
**Charitable activities costs**
**Unrestricted**
**Funds**
**£**
Events/Activities Direct Costs
-
Refreshments
-
Employment Costs
-
Volunteers Expenses
-
Telephone / Fax /Bband
-
Sundries
-
**0**|**Restricted**
**Funds**
**£**
9970
13500
404
14000
3475
4000
10550
3000
8000
9000
4800
15949
4990
5813
**107451**
**Restricted**
**Funds**
-
**0**
**Restricted**
**Funds**
**£**
46325
304
15487
16
102
10
**62244**|**_2023_**
**Total**
**Funds**
**£**
-
9970
-
-
13500
-
404
14000
3475
-
4000
10550
3000
8000
9000
4800
15949
4990
5813
-
**107451**
**_2023_**
**Total**
**Funds**
16
-
**16**
**_2023_**
**Total**
**Funds**
**£**
46325
304
15487
16
102
10
**62244**|_2022_
Total
Funds
£
16797
9532
-
-
900
18848
808
14000
6000
3000
6976
17000|
|---|---|---|---|
||||**93860**|
||||**_2022_**
**Total**
**Funds**
4946
-|
||||**4946**|
||||_2022_
Total
Funds
£
34851
1030
24482
1578
96
12|
||||**62049**|
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**Place At My Table (PAMT) – CIO No: 1190535**
|**6.**|
**Governance**|||||
|---|---|---|---|---|---|
|||||**_2023_**|_2022_|
|||**Unrestricted**|**Restricted**|**Total**|**Total**|
|||**Funds**|**Funds**|**Funds**|**Funds**|
|||**£**|**£**|**£**|**£**|
||Legal and Professional Fees|-|66723|66723|7924|
||Independent Examiners Remunerations|750|-|750|750|
|||**750**|**66723**|**67473**|**8674**|
|**7.**|
**Creditors: amount falling due**|**within one**|**year**|||
|**6.**
**Governance**
**Unrestricted**
**Restricted**
**Funds**
**Funds**
**£**
**£**
Legal and Professional Fees
-
66723
Independent Examiners Remunerations
750
-
**750**
**66723**
**7.**
**Creditors: amount falling due within one year**|**_2023_**
**Total**
**Funds**
**£**
66723
750
**67473**|_2022_
**Total**
**Funds**
**£**
7924
750|
|---|---|---|
|||**8674**|
||||
|**_2023_**
_2022_
**Unrestricted**
**Restricted**
**Total**
Total
**Funds**
**Funds**
**Funds**
Funds
**£**
**£**
**£**
£
Employment costs
-
-
-
-
accruals and deferred income
750
-
750
750
Other Creditors
-
-
-
-
**750**
**0**
**750**
**750**
**8.**
**Analysis of net assets between funds**
**_2023_**
_2022_
Fund balances at 31 December 2018
**Unrestricted**
**Restricted**
**Total**
Total
are represented by:
**Funds**
**Funds**
**Funds**
Funds
**£**
**£**
**£**
£
Tangible fixed assets
-
-
-
-
Current assets
4952
7674
12626
34876
Current liabilities
(750)
(750)
(750)
Interbank Transfer
-
**Total incoming resources**
**4202**
**7674**
**11876**
**34126**
**9.**
**Statement of funds**
**_2023_**
_2022_
**Unrestricted**
**Restricted**
**Total**
Total
**Funds**
**Funds**
**Funds**
Funds
**£**
**£**
**£**
£
1 April 2022
4936
29190
34126
6043
Incoming resources
16
107451
107467
98806
**_4952_**
**_136641_**
**_141593_**
**_104849_**
Resources expended
(750)
(128967)
(129717)
(70723)
31 March 2023
**4202**
**7674**
**11876**
**34126**|||
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**Place At My Table (PAMT) – CIO No: 1190535**
## **10. Movement in funds**
|**Unrestricted funds**
Charity's fund
**_Total Unrestricted Funds_**
**Restricted funds**
**_Grants:_**
Charles Hayward Foundation
City of London
Community AC SU SCFUND
Croydon Council
Greater London Authority GLA
Groundwork UK
LBS - Creditors
Local Connect Fund
London Community Response
London Sport
LQ Place Makers
Main Grant
Peoples Health Trust
Rocket Science
The Church Urban & Windrush
The Clothworkers
The Foyle Foundation
The Health Forum
The Mccarthy & Stone
The Mercers’ Company
Others
**_Total Restricted Funds_**
**TOTAL FUNDS**|**Opening**
**balance**
**£**
4936
**4936**
13000
6000
3190
7000
0
**29190**
**34126**|**Incoming (Resources**
**resources**
**expended)**
**£**
**£**
16
750
**16**
**750**
3000
3000
4000
4000
15949
12975
13500
13500
13000
6000
404
404
4990
4990
9970
9970
5813
9003
9000
9000
10550
10550
8000
8000
3475
3475
4800
3500
14000
17600
**107451**
**128967**
**107467**
**129717**|**Transfers**
**£**
-
**-**
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
**0**
**0**|**Closing**
**balance**
**£**
4202|
|---|---|---|---|---|
|||||**4202**|
|||||0
0
0
0
2974
0
0
0
0
(0)
0
0
0
0
0
0
0
0
1300
3400
0|
|||||**7674**|
|||||**11876**|
## **11. Trustees’ remuneration, benefits and expenses**
There was no remuneration, benefits or expenses to Trustees during the year.
## **12. Related party transactions**
There were no related party transactions during the year.
## **13. Independent examination and accountancy services**
During the year, the cost of the examination was (Nil) and accountancy services were £750 (2022: £750).
## **14. Controlling Party**
The charity is under the control of the charity’s trustees.
12