PLACE AT MY TABLE Report of the Trustees and Financial Statements
For the period 23 July 2020 to 31 March 2021
Community Benefit Action CIC Croydon, Surrey. CR0 2XU
Place At My Table (PAMT) – CIO No: 1190535
Contents
| Charity information | 2 |
|---|---|
| Trustees report | 3 |
| Independent examiner’s report | 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes to the financial statements | 9 |
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Place At My Table (PAMT) – CIO No: 1190535
Charity information
CIO Charity number: 1190535 Other names: PAMT (Working name)
Management Trustees (01/01/2019-15/12/2019)
Sharon Gardner Chair Tiara Kelly Joseph Jeffers Location and Correspondence: 33 Brigstock Road Thornton Heath CR7 7JJ
Independent Examiner:
Maroof Adeoye MBA DChA FCIE MInstF Registered Charity Independent Examiner Community Benefit Action CIC Maroof Suite 30 Union Road Croydon. CR0 2XU
Bankers:
Metro Bank One Southampton Row London. WC1B 5HA
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Place At My Table (PAMT) – CIO No: 1190535
Trustees’ report
The trustees present their report with the financial statements of the Charitable Incorporated Organisation (CIO) from the date of incorporation, on 23 July 2020 to 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
Structure, Governance & Management
Governing document
The legal form of the charity is that of a Charitable Incorporated Organisation (CIO) with registration number 1190535 on 23 July 2020, which is controlled by its governing document, its constitution dated 23 July 2020.
Recruitment and appointment of new trustees Process to Appoint Trustees
The procedures for electing or appointing new trustees is set out in section 10 of our constitution:
(1) Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.
(2) In selecting individuals for appointment as charity trustees, the charity Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
Recruiting Trustees
Appointments are made by agreement amongst existing trustees having regard to new trustees having the required expertise and experience.
Organisational structure
The charitable incorporated organisation is constituted under the foundation model where the trustees are its members. The trustees control the running of the charity and meet at least quarterly to review operations.
The trustees who have served during the period 23 July 2020 to 31 March 2021 are set out on page 2.
Objectives & Activities
To relieve people in Sutton, Croydon and its surrounding area who are in need, by reason of their age, ill-health, disability, financial hardship or social circumstances in such ways as the trustees shall think fit, with particular focus in the immediate future on providing assistance to those affected by coronavirus (covid-19).
Public benefit
In deciding on the activities of the charity, the trustees have had due regard to the Charity Commission guidance on public benefit.
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Place At My Table (PAMT) – CIO No: 1190535
Financial Review
I Against the backdrop of limited resources and insecurities over funding, the charitable Incorporated Organisation, with the support of grant funders, donors and volunteers, was able to minimize its net unrestricted funds to £740 surplus (2020: £Nil) and with its aid of sound financial management, the charity was able to cope without affecting its services and existence for the foreseeable future.
Our restricted funds raised towards the charitable activities has strengthened by £5,303 (2020: £Nil) at the year end.
Risk Management
The trustees have a risk management strategy which comprises:
an annual review of the principal risks and uncertainties that the charity face;
the establishment of policies, systems and procedures to mitigate those risks identified in the annual review; and
the implementation of procedures designed to minimise or manage any potential impact on the charity should those risks materialise.
This work has identified that financial sustainability is the major financial risk for the charity. A key element in the management of financial risk is a regular review of available liquid funds to settle debts as they fall due, regular liaison with the bank, and active management of trade debtors and creditors balances to ensure sufficient working capital.
Attention has also been focussed on non-financial risks arising from fire, health and safety of artists and audience, management of performing rights and food hygiene. These risks are managed by ensuring accreditation is up to date, having robust policies and procedures in place, and regular awareness training for staff working in these operational areas.
Reserves Policy
Although the terms of the constitution give power to distribute capital, the policy of the trustees is to maintain the capital value of the investments in real terms (that is, after inflation
Future Plan
The charity intends to continue to support local causes in accordance with the objects of the charity.
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Place At My Table (PAMT) – CIO No: 1190535
Statement of Trustees Responsibilities
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charity SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by order of the board of Trustees on 24 May 2021 and signed on their behalf by:
Sharon Gardner (Chair) Executive Committee/Management Trustees
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Place At My Table (PAMT) – CIO No: 1190535
Independent Examiner’s report To the trustees of Place At My Table
I report on accounts of the association for the period 23 July 2020 to 31 March 2021, which are set out on pages 7 to 11.
Respective responsibilities of trustees and examiner
As described on page 4 the charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 1444(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts (under section 145 of the 2011 Act;
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follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act; and
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state whether particular matters have come to my attention.
Basis of Independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a `true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In the course of my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
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(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Maroof Adeoye MBA DChA FCIE MInstF Registered Charity Independent Examiner Community Benefit Action CIC Maroof Suite, 30 Union Road Croydon, Surrey. CR0 2XU
Date: 24 May 2021
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Place At My Table (PAMT) – CIO No: 1190535
Statement Of Financial Activities for the period 23 July 2020 to 31 March 2021
| 2020 Unrestricted Note Funds £ INCOMING RESOURCES £ Incoming resources from - generated funds: - Voluntary Income - - Activities for generating funds - - Investment income - - Incoming resources from - - charitable activities 3 - - Other incoming resources 4 1790 - Total incoming resources 1790 RESOURCES EXPENDED Cost of Generating Funds - Cost of generating voluntary income - - Fundraising trading costs - - Charitable activities 5 - - Governance costs 6 1050 - Other resources expended - - Total resources expended 1050 - Net incoming/(outgoing) resources 740 - Total funds brought forward - - Total funds carried forward 740 |
Restricted Funds £ - - - - 19843 94 19937 - - 14634 - - 14634 5303 - 5303 |
2021 Total Funds £ - - - - 19843 1884 |
|---|---|---|
| 21727 | ||
| - - 14634 1050 - |
||
| 15684 | ||
| 6043 - |
||
| 6043 |
All incoming resources are derived from continuing operations. The charity has no other gains or losses other than those recognised in the Statement of Financial Activities.
The notes form part of these financial statements.
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Place At My Table (PAMT) – CIO No: 1190535
Balance sheets as at 31 March 2021
| 2020 £ Note £ Fixed assets Tangible assets Current assets Debtors Cash at bank and in hand 7820 0 Total current assets 7820 Current Liabilities Creditors: amounts falling due within one year 7 1777 - Net current assets - Total Net Assets Funds of the charity Unrestricted income funds 8-10 Restricted income funds 8-10 - Total funds |
2021 £ 6043 |
|---|---|
| 6043 740 5303 |
|
| 6043 |
Approved by the board of trustees on 24 May 2021 and signed on its behalf by:
Sharon Gardner (Chair) Executive Committee/Management Trustees
The notes form part of these financial statements.
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Place At My Table (PAMT) – CIO No: 1190535
Notes to the financial statements
1. Legal Status
The charity is a Charitable Incorporated Organisation registered with the Charity Commission of England and Wales. Details of the charity address and activities can be found within the Report of the Trustees
2. Accounting Policies
Basis of preparing the financial statements The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the yea rend date are noted as a commitment but not accrued as expenditure.
Taxation
The charity is exempt from tax on its charitable activities.
Fund Accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
3. Incoming resources from charitable activities – Voluntary income
| 2020 Unrestricted Funds £ £ - London Community Response - - City of London - - Local Connect Fund - 0 0 4. Other Incoming resources 2020 Unrestricted Funds - Other Income 1790 - - 0 1790 |
Restricted Funds £ 9600 7880 2363 19843 Restricted Funds 94 - 94 |
2021 Total Funds £ 9600 7880 2363 |
|---|---|---|
| 19843 | ||
| 2021 Total Funds 1884 - |
||
| 1884 |
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Place At My Table (PAMT) – CIO No: 1190535
| 5. | Charitable activities costs | Charitable activities costs | ||||||
|---|---|---|---|---|---|---|---|---|
| 2020 | 2021 | |||||||
| Unrestricted | Restricted | Total | ||||||
| Funds | Funds | Funds | ||||||
| £ | £ | £ | £ | |||||
| - | Professional fees | - | 454 | 454 | ||||
| - | Refreshments | - | 245 | 245 | ||||
| - | Employment Costs | - | 8563 | 8563 | ||||
| - | Event Costs | - | 5373 | 5373 | ||||
| 0 | 0 | 14635 | 14635 | |||||
| 6. | Governance | |||||||
| 2020 | 2021 | |||||||
| Unrestricted | Restricted | Total | ||||||
| Funds | Funds | Funds | ||||||
| £ | £ | £ | £ | |||||
| - | Legal and Professional Fees | 500 | - | 500 | ||||
| - | Independent Examiners Remunerations | 550 | - | 550 | ||||
| 0 | 1050 | 0 | 1050 | |||||
| 7. | Creditors: amount falling due within one year | |||||||
| 2020 | 2021 | |||||||
| Unrestricted | Restricted | Total | ||||||
| Funds | Funds | Funds | ||||||
| £ | £ | £ | £ | |||||
| - | Employment costs | - | 727 | 727 | ||||
| - | accruals and deferred income | 1050 | - | 1050 | ||||
| - | Other Creditors - incl. Janazah Deposit | - | - | - | ||||
| 0 | 1050 | 727 | 1777 | |||||
| 8. | Analysis of net assets between funds | |||||||
| 2020 | 2021 | |||||||
| Fund balances at 31 December 2018 | Unrestricted | Restricted | Total | |||||
| are represented by: | Funds | Funds | Funds | |||||
| £ | £ | £ | £ | |||||
| - | Tangible fixed assets | - | - | - | ||||
| - | Current assets | 1790 | 6030 | 7820 | ||||
| - | Current liabilities | (1050) | (727) | (1777) | ||||
| - | Interbank Transfer | - | ||||||
| 0 | Total incoming resources | 740 | 5303 | 6043 |
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Place At My Table (PAMT) – CIO No: 1190535
9. Statement of funds
| 2020 Unrestricted Funds £ £ 0 23 July 2020 1790 0 Incoming resources 0 0 1790 0 Resources expended (1050) 0 31 March 2021 740 |
2021 Restricted Total Funds Funds £ £ 94 1884 19843 19843 19937 21727 (14634) (15684) 5303 6043 |
|---|---|
10. Movement in funds
| Opening | **Incoming ** | (Resources | Transfers | Closing | |
|---|---|---|---|---|---|
| balance | resources | expended) | balance | ||
| £ | £ | £ | £ | £ | |
| Unrestricted funds | |||||
| Charity's fund | 0 | 1790 | 1050 | - | 740 |
| Total Unrestricted Funds | 0 | 1790 | 1050 | - | 740 |
| Restricted funds | |||||
| Grants: | |||||
| London Community Response | 0 | 9600 | 9600 | 0 | 0 |
| City of London | 0 | 7880 | 3471 | 0 | 4409 |
| Local Connect Fund | 0 | 2363 | 1563 | 0 | 800 |
| Others | 0 | 94 | 0 | 94 | |
| Total Restricted Funds | 0 | 19937 | 14634 | 0 | 5303 |
| TOTAL FUNDS | 0 | 21727 | 15684 | 0 | 6043 |
11. Trustees’ remuneration, benefits and expenses
There was no remuneration, benefits or expenses to Trustees during the year.
12. Related party transactions
There were no related party transactions during the year.
13. Independent examination and accountancy services
During the period, the cost of the examination was (Nil) and accountancy services were £Nil (2020: £Nil).
14. Controlling Party
The charity is under the control of the charity’s trustees.
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