## **Trustees' Annual Report for the period** Period start date Period end date **From** Day Month Year Day Month Year 01 April 2023 **To** 31 March 2024 ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1190791 ## PORT TALBOT HARRIERS **Charity's principal address** Fenbrook Close, Baglan, Port Talbot, Neath Port Talbot **Postcode SA12 7PA** **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Bernard Chair 01/04/2023 – 18/09/2023
1
Henderson
Bernard 18/09/2023 onwards
2
Henderson
3 Craig Williams Secretary 01/04/2023 – 18/09/2023
4 Craig Williams Chair 18/09/2023 onwards
5 David Kingsland Treasurer
6 James Lowery Secretary 18/09/2023 onwards
7 Liane Thomas
8 Jane Harwood
9 Paul Rees
10 Christopher John
11 Sharon David 01/04/2023 – 26/02/2024
12 John Davies
13 Sarah Howard
14 Cathryn Williams
15 Wesley Sheldon 30/10/23 onwards
16 Carolyn Hayden 30/10/23 onwards
17
18
**----- End of picture text -----**
**Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 |**Names and addresses of**|**advisers (Optional information)**|**advisers (Optional information)**| |---|---|---| |**Type of adviser**|**Name**|**Address**| |||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) CIO Association How the charity is constituted (eg. trust, association, company) Elected by Members Trustee selection methods - (eg. trust, association, company) (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The promotion of community participation across Neath Port Talbot in healthy activities that promote well-being, in particular by the provision of facilities and support for participation in running and triathlons. March **2012** **TAR** 2 The trustees have complied with their duty to have due regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant. ## **Activity List 2023/2024** The club continued to provide a wide range of activity for its community throughout the year. Specific sessions included: - Coached Run Sessions - Tuesday & Thursday - Coached Pool Sessions - Tuesday & Friday - Zwift Online Cycle Sessions – Monday - Coached Course – ‘Introduction to Swimming’ - 5K Time Trials - Swimming Pool Time Trials At appropriate times, the club hired the lakes at Glynneath Lakes and the reservoir at TATA Steel to provide swimming access for members. Also, Cwrt Herbert Track was hired on a regular basis to supplement road running. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** We are an inclusive club and readily accept beginners into our running groups every week. This year we continued our beginners swim course. We hired local swimming instructors to enable 30 more members to gain enough ability and confidence to progress into the weekly swim sessions in the pool. It was a great success and we hope to repeat in 2024/25. Informal group sessions are encouraged and members frequently meet at other times to run, cycle or swim in the company of others. The club provided opportunities for members to join organised team events. These included: West Glamorgan Cross Country League Gwent Cross Country League Cosmeston Lakes Team Relay Event Welsh Castles Team Relay ## **Events** We supported many local events including the GV 70.tri middle distance triathlon and the Festive 5 Boxing Day road race. We are very fortunate that our members can volunteer their time to help such worthy events ## **Richard Burton 10K** This wonderful community charity event continues to grow and attract runners from a wide area. We have partnered with the organisers of this charity for the many years and once again provided over 50 volunteers to organise and marshal the event and had the largest club entry with over 100 members completing the course. Our efforts helped the charity raise £55000 to support good causes in the community. March **2012** **TAR** 3 **Additional details of objectives and activities (Optional information)** The club relies on a large number of volunteers. The trustees and officers ensure the smooth running of the club and a wide range of members provide the support network necessary to manage our activities. At the heart of all we do are our dedicated and well qualified coaches who regularly give freely of their time and expertise. We continue to build our coaching team and the club, and the community, is indebted to them all. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 4 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** The club membership again surpassed 470 with more members trying triathlon for the very first time than ever before. While being proud of our inclusive ethos, we encourage every athlete to be as good as they can be. We take great pride in all our members’ achievements and share them in a weekly roundup newsletter. This year we excelled once again with members succeeded in a wide range of disciplines and a wide range of distances. As well as the excellent individual achievements of sometimes just completing some events, more members than ever claimed podium positions at events as well as country honours with Team GB and Wales. ## **Summary of the main achievements of the charity during the year** Provided coached run and swim sessions for 50 weeks of the year Maintained diverse membership across all ages and abilities and welcomed 30 new members and saw previous members return ## **Representation** We were delighted to see club members receive representative honours again. **Cathryn Williams, Paul Bennett & Nick Thomas** represented Team GB at the 2023 World Aquathlon in Ibiza **Claire Walters** represented Team GB at the 2023 Cross Duathlon in Ibiza **David Morgan & Ian Williams** represented Team GB at the World Long Distance Championship in Ibiza **Ross Hamilton** represented Ireland at the European Aquabike Championships in Menen, Belgium March **2012** **TAR** 5 **Section E Financial review** **Brief statement of the charity’s policy on reserves** The trustees have set a reserve of £25000 to cover club cores costs for two years and a safety net for event cancellation. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; We ran the TATA Steelman Triathlon in May and the expenses for this are within the accounts but the race entries income would have been reflected in the previous tax year as the entries opened January 1[st] 2023. Last year we ran the GV 70.tri Triathlon that had to be postponed due to a storm. This incurred additional costs as rented items had to be paid for twice and a large number of competitors could not make the rescheduled date so we issued refunds. With the announcement of over 2800 job losses at the local TATA Steel plant they have decided not to sponsor or allow any events on their land which made up two thirds of the TATA Steelman Triathlon course so we don’t expect to be able to hold this event for the foreseeable future and this will be reflected in the lack of income for 2024/25. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** CRAIG WILLIAMS **Position (eg Secretary, Chair,** CHAIR **etc)** **Date** 04/12/2024 March **2012** **TAR** 6 TAR March 2012 CHARITY COMMISSION FOR EN6LAND ANO WALE5 Port Talbot Harrlers & Alhletl¢ Club 1190491 Receipts and payments accounts CC16a For the period from 0110412023 3110312024 To Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year tothe nearest to the nearest £ tothe nearest £ to the nearest £ tothe nearest £ A1 Receipts Running Events Barcelona bike nde Refunded Eventfees Memberships- swimming & Welsh Ihletics Srx)nsorshiplDorbatsonslRafNe Grants Othr Income 23,899 23,899 40,872 3.393 17,963 17,963 18,869 4,100 4,1 2,322 5,060 1.815 100 100 other Income- Brav So¢k$ & Vest Income 2,811 2.811 1.562 Sub total(Gross income for AR) 48,873 4B,873 73,893 A2 Asset and investment sales, l¥ee table). Sub total 48,873 48,873 73,893 A3Pa ments Running Eveni Costs Barcelona bike nde costs Costs for Other Income 100 yearAnnivers8ry Membership¥, swimming & Wdsh Ihletics costs Presentation Evening empenses dubhouse expenses Traininglcoaching course Rent InsLJrance Accountancy Lake Rent Equipment & Offitr Supplies Website Design & Management G B Bursary 26,545 3,203 1.364 10.185 4,898 4,B1B 10.185 4,698 4,818 1.155 7.940 3,810 4,961 1.547 2,190 909 1,155 9S9 1,418 soo Isg 520 sso 959 1,418 500 159 520 754 3,710 300 Sub total 1,1$5 69,266 58,349 A4 Asset and Investment purchases, (see table) Bike Boxes Boar(Is for elubhouse Gary Vaughan Memorial bench 1.386 1.386 996 1,750 1,750 Sub total 2,382 2,382 Total paymont$ 70,493 1,155 71.648 60.099 Net of receipts/(payments) A5 Transfers betwèen funds A6 Cash funds last year end ccA*sh ￿ts￿￿Year end 21,620 1,155 22,775 13,794 65,654 44,034 4,279 1 3.124 69,933 47,158 56,139 N1121205a933 Section B Statement of assets and liabilities at the end of the period Unrestricted fund5 to nearest£ Restricted funds to nearest£ Endowment funds to nearest£ Categories Datails B1 Cash funds Paypal Current 44,034 3,124 Deposit Total cash funds 44,034 3,124 Igiree with ￿ceIpts Qnd poyments accDunt(s11 Unrestricted funds to nearest£ Restricted funds to nearest£ Endovmignt funds to nearest£ Details Fund to whlch asset belon Curwnt valu8 Details Cost loptionall B3 Invg$lm9nt assgts FLJnd to which asset belon UNRESTRICTED Currentvalue Details Clubhouse Cost loptionall B4 Assets retained for the charity's own use Fi*ure8 & Fitting$ UNRESTRICTED Fund to whlch relates Amount (Juo Whon duo Details BS Liabilit19$ Signed by one or two trustees on behaw Df all the trustees Signature Print Name Date of roval CRAIG WILLIAMS 041121202 CCXX R3 accounts ISSI 0411212024 ## **Independent examiner's report on the accounts** **Section A** **Independent Examiner’s Report** |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
PORT TALBOT HARRIERS & ATHLETIC CLUB| |---|---| ||| ||31/03/2024
**Charity no**
**(if any)**
1190491| ||| ||1 and 2 Receipts and payments Account (CC16a)| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|**Date:**|05.12.24| |---|---|---| |||| ||Lisa Jenkins|| |||| ||FCCA|| |||| ||James & Uzzell, Axis 15, Axis Court, Mallard Way, Riverside Business Park,|| ||Swansea, SA7 0AJ|| |||| |**Section B**
**Disclosure**||| Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 1 **October 2018** **IER** **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**