## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year 01 April 2022 **To** 31 March 2023
**From**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1190791
PORT TALBOT HARRIERS
**Charity's principal address** Fenbrook Close, Baglan, Port Talbot, Neath Port Talbot
**Postcode SA12 7PA**
**Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Bernard Chair
1
Henderson
2 Craig Williams Secretary
3 David Kingsland Treasurer
4 Liane Thomas
5 Jane Harwood
6 Paul Rees
7 Christopher John
8 Sharon David
9 James Lowery
10 John Davies
11 Amy Hines 1/4/2022 – 20/2/2023
12 Sarah Howard 14/11/22 – 31/3/2023
13 Cathryn Williams 20/2/2023 – 31/3/2023
14 Martin Hines 1/4/22 – 14/11/22
15
16
17
18
19
20
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**|**Address**|
|---|---|---|
||||
||||
||||
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|**Name of chief executive or names of senior staff members (Optional information)**|||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
CIO Association How the charity is constituted
- (eg. trust, association, company)
Elected by Members Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The promotion of community participation across Neath Port Talbot in healthy activities that promote well-being, in particular by the provision of facilities and support for participation in running and triathlons.
March **2012**
**TAR**
2
The trustees have complied with their duty to have due regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant.
## **Activity List 2022/2023**
The club continued to provide a wide range of activity for its community throughout the year. Specific sessions included:
- Coached Run Sessions - Tuesday & Thursday
- Coached Pool Sessions - Tuesday & Friday
- Zwift Online Cycle Sessions – Monday
- Coached Course – ‘Introduction to Swimming’
- 5K Time Trials
- Swimming Pool Time Trials
At appropriate times, the club hired the lakes at Glynneath Lakes and the reservoir at TATA Steel to provide swimming access for members. Also, Cwrt Herbert Track was hired on a regular basis to supplement road running.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
We are an inclusive club and readily accept beginners into our running groups every week. This year we introduced a new initiative with a beginners swim course. We hired local swimming instructors to enable 12 members to gain enough ability and confidence to progress into the weekly swim sessions in the pool. It was a great success and we hope to repeat in 2023/24
Informal group sessions are encouraged and members frequently meet at other times to run, cycle or swim in the company of others.
The club provided opportunities for members to join organised team events. These included:
West Glamorgan Cross Country League
Gwent Cross Country League
Cosmeston Lakes Team Relay Event
Welsh Castles Team Relay
## **Events**
After the restrictions of the pandemic we returned to organising and supporting events.
## **TATA Steelman Triathlon**
This award winning event, which formed part of the 2022 Welsh Triathlon Championship, returned in June 2022. with 291 athletes from across the UK, including 79 club members, took on the challenge. The event was a great success with another 75 members freely volunteering their time to organise, marshal and prepare the course.
## **Richard Burton 10K**
This wonderful community charity event continues to grow and attract runners from a wide area. This is not our event but we have partnered with the organisers of this charity for many years and once again provided over 50 volunteers to organise and marshal the event and had the largest club entry with over 100 members completing the course. Our efforts helped their charity raise £50000 to support good causes in the community.
**Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
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The club relies on a large number of volunteers. The trustees and officers ensure the smooth running of the club and a wide range of members provide the support network necessary to manage our activities. At the heart of all we do are our dedicated and well qualified coaches who regularly give freely of their time and expertise. We continue to build our coaching team and the club, and the community, is indebted to them all.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
After the challenging period of the pandemic which saw a fall in club activities, it was rewarding to see the club membership number grow again. We also lost some volunteers, particularly coaches, during this period and we were pleased to see other members willing to undertake coaching qualifications and join our growing coaching team. While being proud of our inclusive ethos, we encourage every athlete to be as good as they can be. We take great pride in all our members’ achievements and share them in a weekly roundup newsletter. This year we excelled once again with members succeeded in a wide range of disciplines and a wide range of distances. As well as the excellent individual achievements of sometimes just completing some events, more members than ever claimed podium positions at events. **Summary of the main achievements of the charity during the year** Return to full time training without restrictions Grown core membership Replenished coaching volunteers Returned to organising and supporting events Hosted the TATA Steelman Triathlon (Welsh Championship Event) **Representation** We were delighted to see club members receive representative honours again. **Cathryn Williams** represented GB at the 2022 World Aquathlon in Slovakia **Paul Bennett** represented GB at the 2022 World Aquathlon in Slovakia **David Morgan** represented GB at the World Long Distance Championship in Slovakia and for the European Long Distance Championships in Almere **Ian Williams** represented GB at the World Long Distance Championship in Slovakia and for the European Long Distance Championships in Almere, Netherlands **Ross Hamilton** represented Ireland at the European Aquabike Championships in Bilbao, Spain **Clare Phillips** represented Wales in the Half Marathon against other Home Countries in Tenby.
March **2012**
**TAR**
5
## **Section E Financial review**
**Brief statement of the** The trustees have set a reserve of £25000 to cover club cores costs for two years and a **charity’s policy on reserves** safety net for event cancellation.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** BERNARD HENDERSON **Position (eg Secretary, Chair,** CHAIR **etc)**
**Date**
March **2012**
**TAR**
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**Port Talbot Harriers & Athletic Club**
**Port Talbot Harriers & Athletic Club 1190491 Receipts and payments accounts CC16a For the period** 01/04/2022 31/03/2023 **To from**
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Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Running Events - Steelman/ Gary
40,872 - - 40,872 -
Vaughan 70.3/Richard Burton 10K
Barcelona bike ride 3,393 3,393 -
Refunded Event fees - - - - 4,805
Memberships - swimming & Welsh
Althletics 18,869 - - 18,869 17,876
Sponsorship/Donations/Raffle 2,322 - - 2,322 6,536
Grants 400 4,660 - 5,060 14,700
100 Year Anniversary Income 1,815 - - 1,815 861
Other Income - Brav 1,562 - - 1,562 -
- - - - -
Sub total (Gross income for
69,233 4,660 - 73,893 44,778
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 69,233 4,660 - 73,893 44,778
A3 Payments
Running Event Costs 26,545 - - 26,545 6,039
Barcelona bike ride costs 3,203 3,203 -
Costs for Other income 1,364 1,364 -
100 year Anniversary - - - - 2,159
Memberships, swimming & Welsh
Althletics costs 7,940 - - 7,940 6,715
Presentation Evening expenses 3,810 3,810 -
clubhouse expenses 4,947 14 - 4,961 354
Training/coaching course 1,470 77 - 1,547 2,698
Rent 2,190 - - 2,190 500
Insurance 909 - - 909 757
Accountancy 1,116 - - 1,116 738
Lake Rent - - - - 450
Equipment & Office Supplies - 754 - 754 2,129
Website Design & Management - 3,710 - 3,710 2,560
G B Bursary 300 - - 300 -
- - - - -
- - - - -
- - - - -
Sub total [ 53,794 ] 4,555 - 58,349 25,099
A4 Asset and investment
purchases, (see table)
Gary Vaughan Memorial Bench
1,364
1,750 - - 1,750
- - - -
Sub total [ 1,750 ] - - 1,750 1,364
Total payments 55,544 4,555 - 60,099 26,463
Net of receipts/(payments) 13,689 105 - 13,794 18,315
A5 Transfers between funds - - - - -
A6 Cash funds last year end 51,965 4,174 - 56,139 37,824
Cash funds this year end 65,654 4,279 - 69,933 56,139
CCXX R1 accounts (SS) 1 29/08/2023
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CCXX R2 accoun18 ISSI
2910812023
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Clubhouse
Fixtures & Fittings
Paypal
Current
Deposit
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**65,654**
**4,279**
**-**
**-**
**65,654**
**4,279**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
UNRESTRICTED
**-**
UNRESTRICTED
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
BERNARD HENDERSON|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval|
CCXX R3 accounts (SS)
29/08/2023
3
Port Talbot Harriers
Fcnbrook C105e
Port Talbot
SA127PA
Jamcs & Uzzcll
Axis 15, Axis Court
Mallard Way
Riverside Business Park
Swansca Valc
Swansea, SA7 OAJ
D¢ar Sirs
The folloiving r¢pr¢s¢nialions are made on the basis of enquiries of management and slaff
with relevant knowledge and experience such as we consider necessary in connection with
your independent ¢xamination of rh¢ ¢harity's finaii¢ial slatementq for th¢ vear ended 31
March 2022. These enquiries have included inspection of supporting documentation where
appropriate. All representations are made lo the best of our knowledge and belief.
GENEIL4L
W¢ acknowl¢dg¢ that th¢ work p¢rforni¢d b! you is substantially l¢.qs in s¢ope than an
audit performed in accordance '1th International Siandards on Auditing {UK) and that
you do not express an audit opinion.
W¢ Lonfirni that th¢ charity was ¢ntitl¢d to ¢x¢mption und¢r SCLtion 144 of th¢ Charities
Act ?0 I I to the requirement to hai'e its financial slalemeiits for the financial year elided
31 March 202? audited.
We have fulfilled our responsibilities as trustees as set out in the terms of your
engagcment letter under the Charities Act 2011 for preparin¥ financial Statements in
accordance w'ith applicable law and United Kingdotn Accountiiig Standards (United
Kingdom Gcncrally Accepted Accounting Practicc}. for bcing satisficd that they gi}we a
true and fair view and for making accurate representations to you.
All the transactions undertaken by the charity have been properly reflected and recorded
in the accounting records.
All the accounting records hai'¢ been made available to you for the purpose of your
independent examination.
We have provided you '1th unrestricted access to all
appropriate persons within (he ¢harity, and iviih all other records and related inforiiiation
requested, including minutes of all management and trustee meetings and correspondence
Mjith The Charity Commission.
The financial statements are free of material misstatements, including omissions.
ASSETS AND LIABILITIES
The charity has satisfactory title to all assets and there are no liens or encumbrances on
rh¢ charity's ass¢ls, ¢xc¢pr for those rhat are disclosed in the notes to the finaiicial
statements.
All actual liabilities, contingettt liabilities and guarantees given to third parties have been
recorded or disclosed as appropriate.
We have no plans or intentions that may materially alter the carrying value and where
relevant the fair value measurements or classification of assets and liabilities retlected in
the financial statements.
Chirity Numbti: I IY0491
ACCOUNTING ESTIMATES
10. The methods, data and signiticant assumptions used by us in making accoiinting
esiimates and related disclosures, are appropriate to achiei'e recognition, measurement
and disclosure that is reasonable in the context of the applicable financial reporting
framework.
LEGAL CLAIMS
I l. W¢ haN'e dis¢losed lo you all claiins in ¢onne¢tion with litigation that have been, or ar¢
expecled lo be, received and such matters: as appropriate, have beeii properly accounted
for and disclosed in the finaiicial statements.
LAWS AND REGULATIONS
12. We have disclosed to you all knO.n instances of non-compliance or suspected non-
compliance with laws and regulations whose eftects should be considered when
preparing the financial statements.
RELATED PARTIES
13. Related party relationships and transactions have been appropriately accounted for and
disclosed in the financial statements. We have disclosed to you all relei'aiit information
concerning such relationships and transactions and are not aware of any other matters
hich rcquire disclosurc in order to comply with Icgislative and accounting standards
requirements.
SUBSEQUENT EVENTS
14. All events subsequent lo th¢ dale of the financial statements ,h1¢h require adjuslm¢nl or
disclosure have bcen properly accounted for and discloscd.
GOING CONCERN
15. We believe that the charitv's financial statements should be prepared on a going
concern basis on the grounds that current and future sources ot funding or support will
be more than adeqiiate for the charity's needs.
GIUNTS ALYD DOLYATIONS
16. All grants, donations and other income, the receipt of which is subject to specific tem]s
or conditions. hai'e becn notified to you. There have bccn no breache5 of tctins or
conditions in the application of such income.
Yours faithfully
Signed on behalf of the board of trustee..
Vl Dsigner codè.. 82884F25662040BCB8...
Date..........................................
Bernard Henderson