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2021-04-05-accounts

Trustees’ Annual Report for the period

From 06 Apr 20 Period start date To 05 Apr 21

Period end date

Charity name: Newquay Foodbank

Charity registration number: 1190483

Objectives and Activities
SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The relief of financial hardship for the public
benefit, by distributing food to people in need
due to lack of funds, leading to food crisis.

Additionally signposting on to referral
agencies, to alleviate the underlying cause of
food poverty.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 Foodbank sessions run out of 3 venues:
- St Michaels Church, Newquay
- St Columb Minor church -
St
Columb Major church.

Food parcels are distributed at these sessions
to clients directed to NFB by referral agencies
or to individuals who find themselves at the
immediate point of need.

In the latter case these individuals are then
referred on to correct agencies for support.
Statement confirming whether
the trustees have had regard
to the guidance issued by the
Charity Commission on public
benefit		 Para 1.18 Charity Commission guidance issued to
Trustees including CC3.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 NFB does not give grants to individuals or
organisations.
Policy on social investment
including program related
investment		 Para 1.38 N/A
Contribution made by
volunteers		 Para 1.38 NFB is led by a board of Trustees of 5
dedicated individuals with varying skill
backgrounds.
The volunteer base is approximately 80
volunteers spilt between 8 different teams,
dependant on their interests, skills and
experience. Each team is led by a lead
volunteer who has oversight of all activities
within that team and reports to the
Operations Manager (the only part-time paid
member of staff within the Charity) who
reports to the board of trustees.
Other SORP reference One part time paid member of staff at 20hrs
a week. Funded through grants.

Achievements and Performance

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Over the course of the year the NFB has
supported 3968 people with a food parcel
giving 3 meals a day for 3 days. In addition
to this each individual has received a fresh
food parcel containing bread, milk fruit and
veg to sustain a healthy diet. This is
equivalent to 35,712 meals.

Beyond this we have worked with other
charities to supply additional specific
parcels for those housed during the
pandemic period including Kettle boxes
And Homeless packs as requested by
agencies or council.

We have this year joined the Trussell Trust
which is the National network of foodbanks
allowing us to access vital resources,
training and funding to better place us to
support the community. Giving the NFB a
voice on the national level to target the root
cause of food poverty.

Due to the increased workload directly
caused by the pandemic the NFB applied
and successfully received grants enabling
the employment of a part-time Operations
Manager to remove some of the oversight
roles placed on the key volunteers and
Trustees board.

A further grant enabled the purchase of a
van to take the strain of volunteers vehicles
in the collection and distribution of food
around the community and 3 sites from
which we operate.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set

 Para 1.41


 NFB aimed to continue services throughout
the pandemic unhindered by loss of
volunteers and a large growth in the amount
of individuals and families who require our
support.

Throughout this year not a single session has
been cancelled and one site has been
relocated to a bigger venue to ensure
increase in demand can be supported at all
levels.
Performance of fundraising
activities against objectives
set

 Para 1.41 The fundraising team have beat all
expectations to provide essential funding not
only for our core purpose of providing food to
those who need it, but also supplying funding
for the key employee placement and the
purchase of the van that have both been vital
in the achievement of the charities aims.
Investment performance
against objectives

 Para 1.41 N/A

Other

 N/A

Financial Review
Review of the
charity’s
financial
position at the
end of the
period		 Para
1.21		 The charity is in a strong position going into the new FY, we have
funds placed aside through our reserves policy, for both a big build
project expected at St Michaels and to cover all other standard
expenses such as wages, vehicle maintenance and food reserve
should other funding avenues dry up.
Income / Expenditure
TotalStart ofyearbalance
£17,997.87
2020/2021 FY Income
£112,668.50
2020/2021 FY Expenditure
£ 51,169.13
Total remainingincome
£ 79,497.24
Income / Expenditure
TotalStart ofyearbalance £17,997.87
2020/2021 FY Income £112,668.50
2020/2021 FY Expenditure £ 51,169.13
Total remainingincome £ 79,497.24

Statement Para 1.22 explaining the policy for holding reserves stating why they are held

Remaining income distribution Remaining income distribution
ReserveFunds £4,600.03
Bank restricted funds £ 30,265.20
Bankunrestrictedfunds £42,970.82
Cash Tins £ 1,661.19
Total remainingincome £ 79,497.24

Restricted funds held at this time include funding for the following:

**Bank restricted fund distribution ** **Bank restricted fund distribution **
St Columb Major running costs £ 1,008.25
Vehicle Maintenance £ 3,263.91
WRAP Grant £ 2,328.61
St Michaels project £ 11,009.00
Salary 21/22 £ 11,650.00
Kettle Packs £ 1,000.00
Other grant expenditure £ 5.43
Total restricted funds £ 30,265.20
Bank unrestricted fund distribution Bank unrestricted fund distribution
St Michaels project (ring fenced) £ 13991.00
Christmas Giving (ring fenced) £ 5000.00
Remaining unrestricted funds £ £23,979.82
Cash Tins £ 1,661.19
Total unrestricted funds £ 44,632.01

St Michaels is the largest session run by the NFB and has now outgrown its current setting. A build project has been planned and is in the delivery stage for moving the NFB session down into a newly converted basement allowing much more versatility in the way the charity support their clients.

Christmas Giving project is a project run annually that goes hand in hand with our December Foodbank sessions, were clients are given extra Christmas items to supplement their food parcels. This includes mince pies, seasonal fruit and veg and Christmas goodies.

Paid employee – money set aside from NFB funds to safeguard the future of this position were grants not available. Should grants be accessed these reserve funds would be reallocated to core business.

Reserve funds – The NFB operates a 3-month reserve fund based on the average expenses incurred over that

period to safeguard the charities core business against a sudden and unexpected loss of all income or a surge in requirement.

Van Maintenance – this fund is set aside to pay for routine and unexpected maintenance of the now vital NFB van.

Amount of Para Reserve funds £4600.03 1.22 reserves held Restricted funds £30,265.20

Reasons
for
holding
zero
reserves

Para
1.22		 N/A
Details of fund
materially in
deficit		 Para
1.24		 N/A
Explanation of
any
uncertainties
about
the charity
continuing as a
going concern
Para
1.23		 N/A Charity is in a strong position and sadly very much still needed
by the community.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)
 Para 1.47 Income is made up from grants, donations,
and collections.

The primary source in the 20/21 FY was
grants. This is mainly due to the inability to
hold fundraising events.
Investment policy and
objectives including any
social investment policy
adopted
 Para 1.46 N/A
A description of the principal
risks facing the charity

 Para 1.46 Loss of volunteers due to national pandemic.
Mitigated by a large volunteer base who are
able to backfill shortages as they occur.

Inability to purchase food during the height of
the pandemic due to national shortage. Was
combated through the development of
relationships with Morrisons who put aside
essential food items to ensure that the food
parcels could always be created and
distributed according to need.

Risk to surge in demand due to national
pandemic. Mitigated again through the
increased activity of the fundraising team and
closer working relationships with local
businesses.
Other

Structure, Governance and Management
Description of charity’s trusts:
Type of governing document
(trust deed,royalcharter)		 Para 1.25 Constitution reviewed annually
How is the charity
constituted?(e.g
unincorporated
association,CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees
Para 1.25		 Separate Trustee recruitment policy in place
with initial application and interview direct with
the Chair.

Volunteers for the board of Trustees are then
invited to a trustee meeting where suitability
and experience are assessed alongside the
needs of the board.

Recruitment on to the board of Trustees is via
vote of current Trustees subject to completed
background checks.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees
 Para 1.51 Policies in place in accordance with the NFB
constitution and trustees recruitment policy.

Full induction given of all areas of Foodbank
operation.
The charity’s organisational
structure and any wider
network with which the charity
works

 Para 1.51 The NFB is a member of the Trussell Trust
the National Network of Foodbanks.

At a charity level the NFB is run by a board of
currently 5 trustees (Min 3) who oversee all
strategic level operation.

The day-to-day activity of the NFB is run by
the one paid Operations Manager who
oversees 8 teams covering all Operational
aspects of the Foodbank.

Volunteers split amongst these teams in
accordance with their experience, interest
and skills.
Relationship with any related
parties

 Para 1.51 NFB works closely with referral agencies and
charities across Cornwall such as schools,
doctors, job centres, CAB to ensure that
clients are supported directly through a laid-
out plan with the aim of helping them back to
financial independence.

New referral agencies are welcome at any
stage.
Other

Reference and Administrative details

Charityname NewquayFoodbank
Other name the charityuses N/A
Registered charitynumber 1190483
Charity’s principal address 3 Lergh Kosti
Nansledan
Newquay
TR8 4GW

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or
body)
entitled to appoint trustee
**(if any) **
Clare Anderson Chair Whole year Trustee Board
Steph Carlyon Secretary (20/21) /
Vice-Chair( fm Nov
21)		 Whole Year Trustee Board
Rebecca Jackson Treasurer Whole Year Trustee Board
Graham Smith Trustee Departed April 21 Trustee Board
Louise Houlton Trustee Departed April 21 Trustee Board
Ian Burton Incoming Secretary Joined Nov 21 Trustee Board
Claire North Incoming Trustee Joined Nov 21 Trustee Board

(Min 3 trustees according to constitution)

Corporate trustees – names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser

Ind. Exam Dawn Newnham 39 Tredour Road Newquay TR7 2EY

Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Charity Name
Newquay Food Bank		 Charity Name
Newquay Food Bank		 Charity Name
Newquay Food Bank		 Charity Name
Newquay Food Bank		 Charity Name
Newquay Food Bank		 No (if any)
1190483		 No (if any)
1190483		 No (if any)
1190483		 CC16a
For the period
from		 Period start date
06/04/2020		 To Period end date
05/04/2021
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
35,696
252
22
2,654		 Restricted
funds
to the nearest £
66,032
4,600
0
3,412		 Endowment
funds
to the nearest £
-
-
-
-
-		 Total funds
to the nearest £
66,032
40,296
252
22
0
2,654
3,412
-		 Last year
to the nearest £
Grant 66,032 - 66,032 2,448
Donation 35,696 4,600 - 40,296 14,233
Collection 252 - 252 10,926
Refund 22 - 22
Interest 0 - 0 -
Gift Aid 2,654 2,654 780
FundraisingChristmas GivingAppeal 3,412 3,412 2,000
- -
Sub total(Gross income for
AR)		 38,624 74,045 - 112,669 30,387
-
-
-
38,624
773
1,669
696
50
520
47
163
72
18
20
15
4,043
-
430
430
4,473
34,151
-
10,481
44,632		 -
-
-
74,045
1,712
7,239
4,485
4,992
2,772
3,412
1,739
1,193
800
787
761
343
499
364
269
254
208
70
50
31,947
8,000
3,068
3,078
604
14,749
46,697
27,348
7,517
34,865		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 -
-
-
112,669
1,712
8,012
6,154
4,992
3,468
3,462
2,259
1,239
800
787
761
506
499
436
269
254
226
70
50
20
15
35,990
8,000
3,497
3,078
604
15,179
51,169
61,499
-
17,998
79,497
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
30,387
Vehicle
Food Purchases- Shelf 773 6,870
Food Purchases - Fresh 1,669 3,326
Employee Expenses / Salary
Volunteer Expenses 696 1,874
Christmas GivingProject 50 1,973
Storage 520
Stationary& Print 47 281
Training
Clothing 614
Crisis Fund 520
Phone 163 271
PPE/Sanitation
RunningCosts 72
Insurance 269
Toiletries
Fundraising 18 332
Promotion 46
Other
Cash Loss 20
Refund 15
**Sub total **
16,377
A4 Asset and investment
purchases, (see table)
Vehicle -
Session Equipment 430 298
IT Equipment
Office Equipment
**Sub total ** 430 298
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
16,675
34,151 27,348 - 61,499 13,712
- - - -
10,481 7,517 - 17,998 4,286
44,632 34,865 - 79,497 17,998

CCXX R1 accounts (SS)

02/02/2022

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds
X R2 accounts (SS)		 Details
Details
Details
Motor vehicles
Computers and other office equipment;
Furniture, fixtures and fittings
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Bank Balance
Cash Box 1
Reserve Funds
Cash Box 2
Cash Box 3
Cash Box Main
Cash Box 4
Cash Box 5
Cash Box 6
Signature
2		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
42,971
30,265
200
-
300
356
411
89
90
215
4,600
44,632
34,865
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
8,000
3,682
3,497
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Rebecca Jackson
Steph Carlyon		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
02/02/2022
02/02/2022
02/02/2

CCXX R2 accounts (SS)

02/02/2022