OXFORD SANDY AND BLACK PIG FOUNDATION CHARITY MINUTES FOR AGM
3[RD] OCTOBER 2024
MEETING COMMENCED AT 19.32
ATTENDEES
AOS (CHAIR) KB
LC
CM
NR
KGS
AW
LB
JC (SECRETARY)
APOLOGIES
TC sent an apology as she is running late this evening.
JC opened the meeting by welcoming everyone in attendance.
1. STANDING DOWN STATEMENT AND REVIEW OF YEAR FROM THE RESIGNING CHAIR (KB)
KB delivered her closing statement as chair, a copy of which is attached.
2. OPENING STATEMENT AND REVIEW OF YEAR FROM THE NEWLY APPOINTED CHAIR (AOS)
AOS delivered his opening statement as chair, a copy of which is attached.
3. ANNUAL FINANCIAL STATEMENT (LC)
For the financial year 1[st] October 23 to 30[th] September 24 the incomings amounted to £16859.89; Outgoings amounted to £22215.09, showing a difference of £5355.20
4. APPOINTMENT OF TRUSTEES AND OFFICERS FOR THE FORTHCOMING YEAR (ALL)
AOS confirmed everyone’s current designation before asking if everyone was happy with their role and to continue within it. There were no changes to document, therefore the roles are as follows.
Trustees AOS Chair KB LC CM NR KGS
Committee members AW TC LB
JC Secretary
5. AOB
No other business.
AOS closed the meeting by confirming the submissions to the relevant charity’s boards will be done in due course. AOS then thanked everyone for attending.
MEETING CLOSED AT 19.52
STATEMENT FROM ITEM 1
Chairman’s Report – AGM 2024
To our Trustees, Committee Members, and Secretary,
As we gather here for our fourth Annual General Meeting, it’s a moment of both reflection and transition for me as I step down as Chair. I would like to take this opportunity to look back on the remarkable journey we’ve shared. On 20 July 2020, we proudly became the UK’s only pig breed to achieve charitable status, a milestone followed by our recognition as a charity in Scotland on 9 July 2023. Before we were officially a charity, we were already operating with a deep sense of community and purpose, always looking out for the members of the Oxford Sandy and Black Pig Group and supporting the breed we all love.
The OSBPG was the first breed-specific pig group to establish a Facebook community, created back in July 2010, and my, how it has grown since then. I’m incredibly proud to have served as Chair, although I never saw myself as in a role because i truly love what i do. It has always been something that has filled me with great enthusiasm, and one I’ve been honoured to pursue. I’m immensely grateful to all of you for being a part of this wonderful community - many of have referred to it as a family. However, the time has come for me to step down. Still, I would like to reflect on our progress and achievements, which truly make my heart swell with pride.
Achievements and Progress
Over the years, OSBPG Charity has seen tremendous growth, making significant strides toward our goals. Some key highlights of the past year include:
· Organisational Growth: We continue to see a steady increase in our support base and members of our register, uniting like-minded individuals and expanding our reach far beyond our early days.
· Strategic Partnerships: We have developed meaningful collaborations with industry professionals and suppliers such as AHDB, PIC, SCOTEID, Harper Adams University, Massey Harpers Feeds, Contented Products, Weschenfelder, Hot Smoke, and others. These partnerships have enhanced our ability to serve our supporters and members and drive forward new initiatives. We have inspired other pig breeder clubs who have taken on some of our initiatives such as our breeders & Producers map, pork labels and shop merchandise
· Sustainability Initiatives: Our dedication to sustainability has resulted in various successful projects, such as the Genetic Spread Allowance, the Breeding Initiative Programme, and the introduction of Soya-Free Pig Feed. These efforts have strengthened our charity and contributed positively to the broader pig farming community.
· Innovation and Development: Embracing innovation has allowed us to launch new tools and resources to equip our members with the knowledge and support they need. These include the Breeders & Producers Map, free personalised pork labels for our OSB independent pork producers, our free APP, quarterly online magazine, monthly newsletter, stock list, abattoir checklist, feed calculator, and pig measuring tools, as well as our YouTube channel and podcast series. The list goes on - but I won’t keep you all evening!
Challenges Faced
Like any organisation, we have faced our share of challenges. The landscape is ever-evolving, and we have had to remain flexible and proactive, particularly in navigating the economic uncertainty caused by global events. However, I believe that our resilience and ability to adapt have made us stronger. Despite the
occasional challenges brought on by an ill wind. We have strongly stood firm and proud and risen above these issues.
Looking Ahead
As I step down as Chair, I am confident that the future of OSBPG Charity is very bright. Our foundations are solid, and I am delighted to pass the baton onto Andrew O’Shea, whose leadership will guide us to even greater heights. I will continue to support the organisation, but now is the time for new leadership to steer us further forward.
Gratitude and Farewell
I want to express my deepest appreciation to the Trustees, Committee, and Secretary. Each of you has played an integral part in the success and shaping of our charity. It has been a privilege to work alongside such dedicated and passionate individuals, and your support and shared vision have made this journey rewarding beyond words.
As I hand over the reins to Andrew O’Shea, I do so with optimism for the future. With the continued dedication of our supporters, members and a united team, I know that OSBPG Charity will build on our achievements and remain a strong, influential force in our field.
Thank you once again for the enjoyable and pleasurable ride. I wish Andrew, the Trustees, the Committee, and the Secretary every success as we go from strength to strength.
Together, I know you will achieve even greater things.
Kim Brook 3 October 2024
STATEMENT FROM ITEM 2
OSB ANNUAL CHARITY REPORT 2024
As the incoming chair, I would like to extend my heartfelt thanks to Kim for all she has done in steering the ship of the OSBPG. Her dedication, knowledge, and inspiration have been invaluable to the group, and she leaves me with some very big boots to fill.
I would also like to offer a warm welcome to our new trustees, Kathryn Green and Natalie Revette, whose input to date has been invaluable. In addition, we welcome our new committee members, Louise Blenkorn, Tracy Crabb, and Anita Withers, and look forward to the great work we will achieve together.
This year has been one of tremendous progress for the Oxford Sandy and Black Pig Group (OSBPG), with various milestones achieved across our charity efforts, education programs, and fundraising initiatives. Below, in no particular order, are the key highlights of the year:
● YouTube Channel: Our channel has grown significantly, with over 70 new subscribers this year, 16,300 total views, and 413 hours of content watched by our audience.
● Podcasts: We are pleased to report that our podcasts have now reached 2,500 downloads, continuing to spread our message and information to a wider audience.
● Genetic Support Allowance(GSA): £2,100 was spent this year, successfully moving 12 bloodlines over 1,300 miles. This investment ensures the continued diversity and strength of the Oxford Sandy and Black pig breed.
● Breeding Initiative Program (BIP): This year saw three new contracts signed, with two already successfully fulfilled. This program continues to grow and support breeders across the UK.
● Register Growth: The OSBPG Register now has over 53 members, collectively contributing to a pool of 700 pigs with valuable genetics. A special thank you goes to Chris, who has been instrumental in supporting the register’s growth and development.
● Stock Listed Support: Thanks to our community's efforts, we have supported homes for over 4,300 pigs, ensuring their welfare and future within sustainable farming practices.
● Pig Tales Newsletter: Our newsletter, Pig Tales, has been a huge success this year, with special thanks to Kathryn for her dedication and hard work in producing this valued publication.
● Big Fat Pig Quiz: This year’s quiz was a roaring success, raising over £1,300 for the charity. We are deeply grateful to everyone who participated and supported this event.
● Gift Aid Contributions: We have received over £2,500 in Gift Aid payments, which will go directly towards our ongoing efforts to support the breed and our wider community.
● Fundraisers: A heartfelt thank you to everyone who contributed to our various fundraising activities. Special thanks go to Lisa and Natalie for their tireless work on fundraising applications, which have been essential in securing vital support.
● Harpers Feed Partnership: This year, Harpers introduced their new soya-free feed, which has been a resounding success. Harpers generously agreed to donate 10p per bag sold to the OSBPG, with our first payment of £177.20 received in July, representing 35.4 tonnes of feed sold.
● Natalie’s Mini Agent Program: Natalie’s Mini Agent Program for kids, which uses seasonal competitions, has been a huge success. This initiative is encouraging the next generation to get involved with farming and learn about sustainable practices in an engaging way.
● Website and Media Support: We would like to extend our deepest thanks to Tracy for her time and dedication in supporting the website and editing the highly successful This Little Piggy Goes To… video series, which has become a popular feature.
● Veterinary Expertise: A special thank you to Louise, our pig vet specialist, for providing endless support and invaluable information to our social media platforms and magazine. Her expertise has been a vital asset to our community.
● Secretary Support: A final thank you to Jayne Carter, our secretary, for her hard work in managing our monthly meeting schedules, agendas, and the prompt dissemination of meeting minutes. Her diligence in ensuring actions are fulfilled has been invaluable to the smooth running of the group.
Looking ahead, we are excited for what the future holds and are committed to continuing our mission to support the Oxford Sandy and Black pig breed, alongside the farmers, breeders, and enthusiasts who make our community so special. Thank you to everyone who has contributed to our successes this year.
Andrew O’Shea Chairman OSBPG
Cash Flow
Oxford Sandy Black Pig Group
Date Range: Oct 01, 2023 to Sep 30, 2024
| CASH INFLOW AND OUTFLOW | Oct 01, 2023 to Sep 30, 2024 |
|---|---|
| Operating Activities | |
| Sales | |
| OSBPG Savings | £0.00 |
| Amazon Smile Program | £23.38 |
| BFPQ 2024 | £892.00 |
| Direct Public Support – Business Contributions | £32.28 |
| Easy Fund Raising | £30.77 |
| Gift Aid | £2,596.52 |
| Harpers Feed Program | £177.20 |
| OSBPG Charity Donation | £1,381.17 |
| OSBPG Register | £1,225.00 |
| OSBPG Website Sales | £5,255.46 |
| Become a Friend | £122.00 |
| Fraud Issue Resolution | £117.30 |
| Investments – Interest | £6.81 |
| Total Sales | £11,859.89 |
| Purchases | |
| OSBPG Pork Labels | -£214.50 |
| Prizes | -£689.69 |
| Accounting Fees | -£20.02 |
| Breeding Initiative Program | -£325.00 |
| Fraud Payment Issue | -£117.30 |
Cash Flow - Oxford Sandy Black Pig Group Date Range: Oct 01, 2023 to Sep 30, 2024
Created on: Oct 03, 2024 Page 1 / 3
| CASH INFLOW AND OUTFLOW | Oct 01, 2023 to Sep 30, 2024 |
|---|---|
| Genetic Spread Allowance | -£2,055.00 |
| Help Fund | -£400.00 |
| Insurance | -£589.00 |
| Legal Fees | -£5,040.00 |
| OSBPG Tags | -£483.30 |
| Postage & Delivery | -£775.68 |
| Printing and Reproduction | -£3,691.96 |
| Technology | -£1,284.38 |
| Pork Labels | -£1,529.26 |
| Total Purchases | -£17,215.09 |
| Inventory | |
| Payroll | |
| Sales Taxes | |
| Other | |
| Net Cash from Operating Activities | -£5,355.20 |
| Investing Activities | |
| Property, Plant, Equipment | |
| Other | |
| Net Cash from Investing Activities | £0.00 |
Cash Flow - Oxford Sandy Black Pig Group Date Range: Oct 01, 2023 to Sep 30, 2024
Created on: Oct 03, 2024
Page 2 / 3
Financing Activities
| Loans and Lines of Credit | |
|---|---|
| Owners and Shareholders | |
| Other | |
| Net Cash from Financing Activities | £0.00 |
| OVERVIEW | |
| Starting Balance | |
| OSBPG Asset Savings | £0.00 |
| OSBPG Charity | £9,375.93 |
| Total Starting Balance | £9,375.93 As of 2023-10-01 |
| Gross Cash Inflow | £16,859.89 |
| Gross Cash Outflow | £22,215.09 |
| Net Cash Change | -£5,355.20 |
| Ending Balance | |
| OSBPG Asset Savings | £1,766.81 |
| OSBPG Charity | £2,253.92 |
| Total Ending Balance | £4,020.73 As of 2024-09-30 |
Cash Flow - Oxford Sandy Black Pig Group Date Range: Oct 01, 2023 to Sep 30, 2024
Created on: Oct 03, 2024
Page 3 / 3