**Reflections: Report to Charity Commission 2020-21**
## 1 **The objects of the Reflections CIO are:**
1. To relieve the needs of people with dementia for the public benefit by: a) Providing them with support so that they can remain in their own home for as long as possible
- b) Working to reduce social isolation and promote equality and wellbeing for people with dementia and their carers in the London Borough of Greenwich and in such other parts of London or Kent as the charity trustees may from time to time think fit
2. To fulfil such other purposes which are exclusively charitable according to the law of England and Wales and are connected with the charity work of the charity.
## **2 Operational details**
## **2.1 Trustees**
Peter Ley – Chair Tatiana Florea Deb Wallis - Treasurer Marc Carroll Sarah Carroll – Secretary Janet Ley
## **2.2 Membership**
Membership of the charity is restricted to the trustees.
## **3 Summary**
Since 31 March 2020 Reflections has run two groups online using Zoom. This is in response to the restrictions arising from the coronavirus. We have maintained lines of contact via telephone and email with those members who wishes to stay in contact but could not use Zoom. The Reflections web site (reflectionsgreenwich.com) includes regular updates and links to support and information sites.
## **4 Groups**
## **4.1 Friendship Group**
Weekly 1-3pm. Average attendance 14. Pool of 8 volunteers
The group has a committed core of attendees and some occasional visitors (mainly those requiring relatives to help them get online). We have alternating representative from the Greenwich Carers Centre and BLG Mind, to offer advice for individuals and families at each session. The Group has welcomed a variety of visitors and speakers from relevant groups.
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Charity no.: 1190466
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**Reflections: Report to Charity Commission 2020-21**
The meeting format has settled into Janet leading the group in: a theme for the week; one or two quizzes; a couple of old songs; jokes; one or two poems from group members; a craft session; and a reflection piece. Additional input has included: yoga sessions; advice on “Homes for wellbeing”; and services from Greenwich council.
We were very pleased to celebrate Reflections fourth birthday on the 14[th] July. Mayor Linda Bird was our guest of honour. We also had live entertainment from Emma.
## **4.2 Carers Group**
Monthly 7:30-9pm. Maximum group size 12. Average attendance 7. Regular team of 3 volunteers
This is a self-help group facilitated by Janet. There has been a clear and encouraging ongoing journey for our long-standing members. We have welcomed several new members. This group is now very well established and provides considerable mutual support.
## **4.3 Reminiscence Project**
The reminiscence project has effectively become part of the Friendship Group since it became a weekly event. The weekly themes, often suggested by group members, regularly have elements of reminiscence, as do the choice of songs.
## **4.4 General issues arising from Groups** .
None
## **5 Volunteers**
## **5.1 Group volunteers**
Reflections could not run without our excellent volunteers. We have a pool of 9 volunteers for the two groups. One additional volunteer makes regular keep-intouch calls to two of our group members (one of whom also joins our Friendship Group online).
## **5.2 Other volunteers**
Reflections is supported by additional volunteers who undertake ad hoc work for the charity. Since becoming a CIO we have coopted a highly experienced dementia professional as an external “critical friend”. This role is to give unbiased feedback on our work and offer suggestions on the way forward. The website is supported by an IT professional who also gives advice on a broad range of hardware and software issue. The trustees step in and support groups at particularly busy times.
## **6 Premises**
## **Shrewsbury House**
Since the pandemic arose Reflections has ceased to use Shrewsbury House, as we felt it was not appropriate to run sessions for people at risk in a confined face-toface environment.
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## **7 Partnership working & Promoting Reflections**
Reflections continues to be an accredited organisation as part of Dementia Friendly Greenwich.
## **7.1 Oxleas memory clinic**
Oxleas has ceased to provide a comprehensive service since the pandemic. We have had no referrals from them
## **7.2 The Carers Centre & BLG Mind**
The Carers Centre and BLG Mind have had alternating fortnightly presence at the Friendship Group. We have offered consultation and advice sessions as an option in our Zoom meetings.
## **7.3 Rotary Club of Greenwich**
The club have continued to provide periodic funding to Reflections.
## **7.4 Reflections web site**
The Charity has blogs on our groups and activities, and background information on the group and relevant providers. The web site is an ongoing record of our activity, designed for any user. It is run to raise our visibility and ensure transparency for our work. The site is our main resource for showing the work of the charity to other community groups, funders and anyone who wants to know more about what we do.
## **7.5 Memory books**
We have books filled with photographs of Friendship Group sessions. The books have continued to be updated with weekly additions from our online group. These books are solely for the use and enjoyment of group members.
## **8 Meetings and training**
## **8.1 The Greenwich Dementia Action Group (DAG)**
The DAG, run by Greenwich Council, leads the development of coordinated dementia services across the borough. Janet is our representative.
## **8.2 Community Makers (Alzheimer’s Society initiative)**
Reflections was invited to join this initiative to provide high quality support for people with dementia and their carers across the country. The group of activists, academic institutions and the Alzheimer’s Society aim to share good practice, encourage innovation and provide an online resource.
## **8.3 Greenwich Voluntary and Community Sector (VCS) Network**
Reflections continues to input to this network.
## **8.4 Playlist for Life (PfL) Help Point**
Music is an integral part of what Reflections does. Working with PfL is a good fit with the Charity’s aim. In October we ran an online Musical Tea session for the Friendship Group. Our local PfL representative came along and gave a short presentation.
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**Reflections: Report to Charity Commission 2020-21**
## **8.5 Dementia Inclusive Greenwich (DIG)**
Reflections is part of DIG.
## **9 Covid-19: The coronavirus**
Since March 2020 we have run our groups online. We asked members if they would like to return to Shrewsbury House in the summer, but the majority view was that meeting would be too risky. A few members made a visit to the Carers Centre but, in spite of their careful precautionary measures, they decided not to return. Reflections now has a core of members who join on Zoom every week and a number who join when they can.
## **10 Budget**
Income £2,415 c/f from last year £12,922 Expenditure £2,806 Balance £12,531
See appendix 1 for breakdown of income and expenditure.
## **10.1Income highlights**
Reflections has benefitted from one organization and several in memoriam donations.
- Greenwich Rotary Club £1,000
## **10.2Expenditure key costs**
- Zoom subscription £175
- Laptop £1,192
- Insurance £205
- Annual management cost £192 (storage & mobile phone)
## **10.3Commentary on budget**
Reflections’ finances have benefitted from a dramatic drop in costs in our four major areas of expected expenditure. We no longer pay for rooms in Shrewsbury House and we do not pay for entertainers. Consumables and volunteer expenses have fallen to close to zero. We have not looked for funding, as this is not necessary. However, we are very grateful for the donations that have come to Reflections during this difficult period.
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[NB: Gift Aid was not claimed in this year. A claim for this, and additional periods, was made in 2021-22.]
## **11 Issues affecting the running of the charity**
Towards the end of 2020 the chair of trustees/joint leader was told his cancer had returned and, from that point, treatment continued up to a major operation in March 2021. He is now in recovery period. This did not affect the running of the charity, beyond some limited reduction in discretionary community group activity.
## **12 Future plans**
Reflections will continue to provide more of the same provision. We aim to run a relatively small charity, but run it to a very high professional standard.
## **12.1More of the same**
The continuing pandemic means that Reflections will continue online for the foreseeable future. BLG Mind are referring potential customers to us, for which we are very grateful.
## **12.4Promoting Reflections**
The website is a key promotional tool for the charity. Janet promotes our work via the Dementia Action Group.
## **12.5 Post virus restart**
The return to “normal” is unlikely in the near future and it is difficult to plan for any phased return until there is more clarity. We will be taking the opportunity to review our stock of activities for the group. We have started to build on our broad library of paper quizzes, colouring and other popular items.
Report prepared by Peter Ley (Chair of Trustees) Report agreed by the Reflections trustees at their meeting on 28/6/2021
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## Appendix 1
**----- Start of picture text -----**
In year expenditure and income
Expenditure Income
£131 Room hire £0 Grants
Centre affiliation fee + £2,4 Donations & fund
£0 storage 15 raising
£50 Entertainment & speakers £0 Gift Aid
Volunteer expenses incl. £2,4
£320 training 15 Total
£40 Subscriptions
£105 Paper & printing
Consumables: stationery,
£65 pens +
£0 Activities
£30 Books, DVD, Music, Puzzles
£205 Personal liability insurance
£0 DBS checks
£0 Events food & drink +
£1,32
6 IT, electronics & machines
£192 Management & administration
£343 Online presence
£2,8 £2,4 Income for current
06 Expenditure for current year 15 year
**----- End of picture text -----**
6 Charity no.: 1190466
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**----- Start of picture text -----**
Charity Name No (if any)
Reflections 1
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 4/1/2020 3/31/2021
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Grants - - - - 7,684
Donations & fund raising 2,415 - - 2,415 4,355
Gift aid reclaimed - - - - 68
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for AR) 2,415 - - 2,415 12,107
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total [ - ] - - - -
Total receipts 2,415 - - 2,415 12,107
A3 Payments
Charity activities (appendix 1) 2,806 - - 2,806 5,775
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total 2,806 - - 2,806 5,775
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 2,806 - - 2,806 5,775
Net of receipts/(payments) - 391 - - - 391 6,332
A5 Transfers between funds - - - - -
A6 Cash funds last year end 12,923 - - 12,923 6,591
Cash funds this year end 12,532 - - 12,532 12,923
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**|**Unrestricted**|**Restricted**|
**Endowment**|
**Endowment**|
|---|---|---|---|---|---|---|---|
||**Categories**|**Details**||**funds**|**funds**||**funds**|
|**B1**|**Cash funds**|Bank current account
Petty cash
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|
**-**
OK|**to nearest £**
**12,535**
**3**
**-**
**12,532**|**to nearest £**
OK|**to**
**-**
**-**
**-**
**-**
OK|**nearest £**
**-**
**-**
**-**
**-**|
||||**Unrestricted**||**Restricted**|
**Endowment**||
|||||**funds**|**funds**||**funds**|
|||**Details**||**to nearest £**|**to nearest £**|**to**|**nearest £**|
**Details**
|**B2 Other monetary assets**||**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**|
|---|---|---|---|---|
|**B3 Investment assets**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**|
|**B4 Assets retained for the**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**|**-**
**Current value**
**(optional)**|
|**charity’s own use**|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
|||**Fund to which**|**Amount due**|**When due**|
|**B5 Liabilities**|**Details**|**liability relates**|**-**
**-**
**-**
**-**
**-**
**(optional)**|**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees|Signature|Print Name||Date of
approval|
|||Peter Ley||6/28/2021|
Accounts checked and agreed by Peter Ley (chair) and Deb Wallis (treasurer) Approved by the Reflections trustees at their meeting on 28/6/2021