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2021-04-05-accounts

Food Behind Bars Registered Charity 1190462

The trustees of Food Behind Bars present their annual report and accounts for the period from 20th July 2020 - 5th April 2021. The trustees confirm they comply with the requirements of the Charities Act 2011 and the Charities Statement of Recommended Practice. The trustees have also referred to the guidance issued by the Charity Commission regarding public benefit. Food Behind Bars became registered by the Charity Commission in July 2020.

Our objectives

The objectives of the charity are to promote physical and mental health and wellbeing (3 (1) (d) of the Charities Act 2011), particularly, but without limitation, to promote the health of prisoners in the UK and promote healthy eating. The charity also aims to promote education (3 (1) (b) of the Charities Act 2011), particularly but without limitation, to enable prisoners, ex-offenders and prison staff to learn about healthy eating and good nutrition, and to develop skills which will promote healthy eating whilst in prison and for their future lives. The charity operates within England and Wales and its activities cover education/training, the advancement of health and other charitable purposes, such as promoting wellbeing and rehabilitation.

Activities, Achievements and Performance

Our goal is to transform the quality of food served in prisons across England, as well as deliver meaningful activities, education and training around the subject of food. We believe that better quality prison food and more opportunities around food in prison will promote mental and physical wellbeing, reduce violence and positively impact rehabilitation and reoffending.

Summary of achievements and activities

HMP Brixton

HMP Swinfen Hall

HMP Wealstun

HMP Hewell

Other

HMP Brixton

We worked with HMP Brixton in the middle of the Covid-19 pandemic, where the lockdown regime resulted in prisoners spending 23 hours in their cell per day with no access to work or education. We designed an exciting recipe competition to mitigate the negative impact the lockdown was having on prisoner wellbeing. Prisoners were supplied with in-cell activity packs and tasked with developing their very own recipe and writing some words about what it meant to them.

We assembled a judging panel consisting of three well-renowned chefs. Each judge assessed the 40 entrees and selected 3 finalists. We supplied the prison with high quality, fresh ingredients and each finalist spent the afternoon in the prison kitchen cooking their dish and presenting it to restaurant-quality standards. The judges awarded 1st, 2nd and 3rd places. The winner had his dish served on a local restaurant menu.

The prison officer helping run the event said the following, “Thank you so much for taking the time out to do this for the guys, it has been so fun to work with you and put a smile on the guys’ faces through a tough time. All the ingredients were superb and as an establishment we can’t thank you enough for funding it all and creating this initiative for us.”

HMP Swinfen Hall

We have been working with HMP Swinfen Hall, a Category C prison in Staffordshire, housing men and young offenders between the ages of 18 and 30. In December 2020, we chaired the first Food Committee meeting at HMP Swinfen Hall, consisting of 8 prisoners who were appointed Food Rep for each of their wings. In June 2021, we hosted the final of our recipe competition, which took the same format as the original version in HMP Brixton. As lockdown restrictions had been eased, we were able to host a bigger, full day event for our 4 finalists to cook and present their dishes to the judges in person. The winner will have his dish served on the menu at a London food market and has the opportunity to complete work experience at a catering company upon release.

HMP Hewell

In September 2020, we launched a version of our “HMP’s Best Chef” recipe competition at the prison with 42 prisoners in total entering the activity with their own original dish. We hosted a semi-final at the prison in November 2020, where 6 prisoners had the opportunity to spend the day cooking their dish and present it to the judging panel. The event was a positive opportunity for prisoners to spend time out of their cells during a period of minimal education or activities due to the Covid-19 pandemic.

Unfortunately the final was postponed due to the second lockdown, however we recently hosted a successful semi-final of the competition. The final will take place in October 2021. The winning dish will be served on a local restaurant menu.

Future Plans

Our aim is to continue working with prisons on a bespoke basis, co-designing original initiatives that enable prisons to champion wholesome, tasty and exciting food. We want to impact as many individuals as possible from a variety of demographics and backgrounds. For this reason, we are working across all regions of the UK and aim to continue working in this way.

In July 2021, we embarked on a 12-month project with HMP Swinfen Hall. The project works collaboratively across the grounds and kitchens to provide meaningful opportunities around food, cooking and growing. The programme involves transforming an existing greenhouse on the prison grounds into a working Kitchen Garden and developing the Staff Bistro into a professional Training Kitchen serving high quality food and training learners in a variety of culinary skills. Our Kitchen Garden Educator will deliver a programme of outdoor education to a group of prisoners. Our Development Chef will deliver an industry-level programme of food education to 5 learners in the Staff Bistro.

We will also launch a 12-month project with HMP Wealstun, to help transform the food culture and improve the health and wellbeing of the prison. Working closely with the Catering Manager, we will introduce healthier choices onto the prison menu. We will help transform an existing in-house bakery into a thriving enterprise that helps subsidise the food budget, as well as train prisoners.

We will also start working with HMP The Mount in Hertfordshire across a 12 month period. We will be delivering 3 x practical and engaging 16-week courses led by our Development Chef and a Food Educator, based in the prison kitchen. Each course will equip learners with all the skills and knowledge required to become confident cooks. The course will coincide with new dishes launching on the prison menu. Menus will focus on wholesome, varied and delicious food that support health and wellbeing.

We will also be delivering a Barista Training Course in HMP The Mount, in partnership with the organisation Change Please - an award-winning coffee and social enterprise supporting vulnerable people into employment. The course will equip learners with an SCA accredited coffee qualification and successful learners will be able to undertake work placements at partners including Jamie Oliver HQ, City University, Kraft-Heinz and Change Please sites throughout London.

Our Finances

The receipts and payments accounts report for the financial year 20/21 shows a total income of £19,075. This consists of £15,300 restricted reserves which is made up of grant income from The Paul Hamlyn Foundation and The School for Social Entrepreneurs. The remaining £3,755 of unrestricted reserves is made up of donations and sales.

The principal source of income during Food Behind Bars’ first financial year was grant income. However, as this was our first year of operation, we expect our future income streams to be more diverse - we anticipate it will be a more equal split between grants and public sector contracts, with donations providing a supportive source of unrestricted income. We do not financially support prisons directly, but we do deliver projects in prisons that are financed by the charity - through grants and donations.

Our primary outgoings consist of travel expenses and salaries. As a charity, we are operating across the whole of England and, as our work takes place within a prison environment, travel is a key expense for us that allows us to undertake our charitable activities. Likewise, staff members are the key service providers in prison and we anticipate this will be a core expense for us going forward and crucial to creating meaningful impact.

The trustees regularly review the finances, budget and spend during quarterly board meetings. The Chief Executive completes a monthly cash flow statement per month, as well as consistently monitoring budgets, income and spending. The charity holds a bank account and any payments over £150 require co-signing by a member of the board. Food Behind Bars primary goal for the 2021/22 financial year is to build up our unrestricted reserves and secure public sector contracts to diversify our income stream.

Structure, Governance & Management

The charity trustees are responsible for the overall management and control of Food Behind Bars and meet four times a year. All trustees give their time freely and no remuneration or expenses were paid in the year.

The charity is governed by a constitution - a copy of which is appended - and is currently registered as CIO (Charitable Incorporated Organisation). The charity holds several published policies, including health & safety, code of conduct, equal opportunities and safeguarding.

At this stage, the charity does not hold policies for the induction and training of trustees. However, the charity will seek to draw up a relevant policy in the coming months as the board expands.

The trustees were appointed in accordance with the terms of the constitution and were invited to join the board on the basis of their diverse skills and experience, critical to the pursuit of Food Behind Bars’ charitable objectives. Future trustees will be appointed using the same methods and selected for their skills and experience, which should support the existing skill set of the board and the overall strategy of Food Behind Bars. Trustees are elected through a meeting of the charity trustees where a vote is held to make a decision.

The charity is managed on a day-to-day basis by the Chief Executive and founder of Food Behind Bars, Lucy Vincent. The charity will be recruiting its first employees, each of which will be in a contractual agreement with the charity, with wages paid through PAYE. Lucy is employed by the charity as the Chief Executive and will be supported by a Development Chef who will be recruited in July 2021. In October 2021, a Food Educator will join the team to deliver part of the work at HMP The Mount. A freelance Kitchen Garden Educator will also be appointed and will start work in October 2021.

Charity Trustees

Aaron Taylor (from 16th May 2020)

Aaron is the Chair of the Board, a junior barrister at Fountain Court Chambers and a part-time Associate Lecturer at Goldsmiths, University of London. He was Chair of the Board from July 2020 - October 2021.

Josie Bevan (from 16th May 2020)

Josie is an award-winning writer, blogger and presenter. She had a successful career in film and script-writing before retraining as a nutritionist and naturopath. In 2016, her husband was sentenced to 9 years in prison. Since then, Josie has dedicated her life to campaigning for prison reform. Her critically-acclaimed blog and podcast, Prison Bag, details her journey as a ‘prison wife’ and highlights the injustices of the prison system, from the perspective of a loved one.

Mehrunika Malik-Flynn (from 16th May 2020)

Mehrunika (known as Missy) is a London-based food and drink entrepreneur, consultant and academic. She is the co-owner of food and drink collective Rita’s and has run restaurants and worked in the hospitality industry in London since she was a teen. Missy is currently undertaking an MA in the Anthropology of Food at SOAS, University of London. She has a

particular interest in the social, cultural and historical significance of food and its wider meaning.

Suaimhneas Naomi Burke-Shyne (from 2nd October 2020)

Naomi is a lawyer working in human rights and harm reduction with a focus on the right to health, access to justice and health services and access to controlled medicines. She has lived and worked in Indonesia, Nepal, Uganda and New York, defending the rights of the most marginalised and disadvantaged groups in society. Naomi is currently the Chief Executive of Harm Reduction International, a charity that works to reduce the health, social and legal impacts of drug use and drug policy. Naomi is acting Chair of the Board, commencing from October 2021.

Reference and Administrative details

Contact details:

Food Behind Bars 4 Jersey Road London E11 4BL

Website:

www.foodbehindbars.co.uk

Email:

info@foodbehindbars.co.uk

Registered charity number:

1190462

Additional Information

Chief Executive: Lucy Vincent

Constitution of a Charitable Incorporated Organisation whose only voting members are its charity trustees

(‘Foundation’ model constitution)

Date of constitution (last amended):

23rd May 2020

1. Name

The name of the Charitable Incorporated Organisation (“the CIO”) is

Food Behind Bars

2. National location of principal office

The CIO must have a principal office in England or Wales. The principal office of the CIO is in England.

3. Objects

The objects of the CIO are:

For the public benefit,

  1. The promotion of physical and mental health and wellbeing, particularly, but without limitation, to promote the health of prisoners in UK prisons and promote heating eating.

  2. The promotion of education, particularly but without limitation, to enable prisoners, ex-offenders and prison staff, to learn about healthy eating and good nutrition, and to develop skills which will promote healthy eating whilst in prison and for their future lives.

Nothing in this constitution shall authorise an application of the property of the CIO for the purposes which are not charitable in accordance with [section 7 of the Charities and Trustee Investment (Scotland) Act 2005] and [section 2 of the Charities Act (Northern Ireland) 2008]

4. Powers

The CIO has power to do anything which is calculated to further its objects or is conducive or incidental to doing so. In particular, the CIO has power to:

  1. borrow money and to charge the whole or any part of its property as security for the repayment of the money borrowed. The CIO must comply as appropriate with sections 124 and 125 of the Charities Act 2011, if it wishes to mortgage land;

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  1. buy, take on lease or in exchange, hire or otherwise acquire any property and to maintain and equip it for use;

  2. sell, lease or otherwise dispose of all or any part of the property belonging to the CIO. In exercising this power, the CIO must comply as appropriate with sections 117 and 119-123 of the Charities Act 2011;

  3. employ and remunerate such staff as are necessary for carrying out the work of the CIO. The CIO may employ or remunerate a charity trustee only to the extent that it is permitted to do so by clause 6 (Benefits and payments to charity trustees and connected persons) and provided it complies with the conditions of that clause;

  4. deposit or invest funds, employ a professional fund-manager, and arrange for the investments or other property of the CIO to be held in the name of a nominee, in the same manner and subject to the same conditions as the trustees of a trust are permitted to do by the Trustee Act 2000.

5. Application of income and property

  1. The income and property of the CIO must be applied solely towards the promotion of the objects.

a) A charity trustee is entitled to be reimbursed from the property of the CIO or may pay out of such property reasonable expenses properly incurred by him or her when acting on behalf of the CIO.

b) A charity trustee may benefit from trustee indemnity insurance cover purchased at the CIO’s expense in accordance with, and subject to the conditions in, section 189 of the Charities Act 2011.

  1. None of the income or property of the CIO may be paid or transferred directly or indirectly by way of dividend, bonus or otherwise by way of profit to any member of the CIO.

  2. Nothing in this clause shall prevent a charity trustee or connected person receiving any benefit or payment which is authorised by Clause 6.

6. Benefits and payments to charity trustees and connected persons

  1. General provisions

No charity trustee or connected person may:

unless the payment or benefit is permitted by sub-clause (2) of this clause or

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authorised by the court or the prior written consent of the Charity Commission (“the Commission”) has been obtained. In this clause, a “financial benefit” means a benefit, direct or indirect, which is either money or has a monetary value.

  1. Scope and powers permitting trustees’ or connected persons’ benefits

  2. a) A charity trustee or connected person may receive a benefit from the CIO as a beneficiary of the CIO provided that a majority of the trustees do not benefit in this way.

  3. b) A charity trustee or connected person may enter into a contract for the supply of services, or of goods that are supplied in connection with the provision of services, to the CIO where that is permitted in accordance with, and subject to the conditions in, sections 185 to 188 of the Charities Act 2011.

  4. c) Subject to sub-clause (3) of this clause a charity trustee or connected person may provide the CIO with goods that are not supplied in connection with services provided to the CIO by the charity trustee or connected person.

  5. d) A charity trustee or connected person may receive interest on money lent to the CIO at a reasonable and proper rate which must be not more than the Bank of England bank rate (also known as the base rate).

  6. e) A charity trustee or connected person may receive rent for premises let by the trustee or connected person to the CIO. The amount of the rent and the other terms of the lease must be reasonable and proper. The charity trustee concerned must withdraw from any meeting at which such a proposal or the rent or other terms of the lease are under discussion.

  7. f) A charity trustee or connected person may take part in the normal trading and fundraising activities of the CIO on the same terms as members of the public.

3. Payment for supply of goods only – controls

The CIO and its charity trustees may only rely upon the authority provided by subclause (2)(c) of this clause if each of the following conditions is satisfied:

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7. Conflicts of interest and conflicts of loyalty

A charity trustee must:

Any charity trustee absenting himself or herself from any discussions in accordance with this clause must not vote or be counted as part of the quorum in any decision of the charity trustees on the matter.

8. Liability of members to contribute to the assets of the CIO if it is wound up

If the CIO is wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.

9. Charity trustees

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1) Functions and duties of charity trustees

The charity trustees shall manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. It is the duty of each charity trustee:

2) Eligibility for trusteeship

a) Every charity trustee must be a natural person.

b) No individual may be appointed as a charity trustee of the CIO:

3. Number of charity trustees

4. First charity trustees

The first charity trustees are as follows, and are appointed for the following terms

–

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Aaron Taylor for 4 years Mehrunisa Malik-Flynn for 3 years Josie Bevan for 2 years

10. Appointment of charity trustees

11. Information for new charity trustees

The charity trustees will make available to each new charity trustee, on or before his or her first appointment:

12. Retirement and removal of charity trustees

13. Taking of decisions by charity trustees

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Any decision may be taken either:

14. Delegation by charity trustees

15. Meetings of charity trustees

1) Calling meetings

2) Chairing of meetings

The charity trustees may appoint one of their number to chair their meetings and

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may at any time revoke such appointment. If no-one has been so appointed, or if the person appointed is unwilling to preside or is not present within 10 minutes after the time of the meeting, the charity trustees present may appoint one of their number to chair that meeting.

16. Membership of the CIO

17. Informal or associate (non-voting) membership

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Regulations or Dissolution Regulations.

18. Decisions which must be made by the members of the CIO

must be made by a resolution of the members of the CIO (rather than a resolution of the charity trustees).

19. General meetings of members

1) Calling of general meetings of members

The charity trustees may designate any of their meetings as a general meeting of the members of the CIO. The purpose of such a meeting is to discharge any business which must by law be discharged by a resolution of the members of the

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CIO as specified in clause [18] (Decisions which must be made by the members of the CIO).

2) Notice of general meetings of members

3) Procedure at general meetings of members

The provisions in clause 15 (2)-(4) governing the chairing of meetings, procedure at meetings and participation in meetings by electronic means apply to any general meeting of the members, with all references to trustees to be taken as references to members.

20. Saving provisions

  1. Subject to sub-clause (2) of this clause, all decisions of the charity trustees, or of a committee of charity trustees, shall be valid notwithstanding the participation in any vote of a charity trustee:

  2. who was disqualified from holding office;

  3. who had previously retired or who had been obliged by the constitution to vacate office;

  4. who was not entitled to vote on the matter, whether by reason of a conflict of interest or otherwise;

if, without the vote of that charity trustee and that charity trustee being counted in the quorum, the decision has been made by a majority of the charity trustees at a quorate meeting.

  1. Sub-clause (1) of this clause does not permit a charity trustee to keep any benefit that may be conferred upon him or her by a resolution of the charity trustees or of a committee of charity trustees if, but for sub-clause (1), the resolution would have been void, or if the charity trustee has not complied with clause 7 (Conflicts of interest).

21. Execution of documents

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(if it has one)

22. Use of electronic communications

(1) General

The CIO will comply with the requirements of the Communications Provisions in the General Regulations and in particular:

23. Keeping of Registers

The CIO must comply with its obligations under the General Regulations in relation to the keeping of, and provision of access to, a (combined) register of its members and charity trustees.

24. Minutes

The charity trustees must keep minutes of all:

25. Accounting records, accounts, annual reports and returns, register maintenance

1) The charity trustees must comply with the requirements of the Charities

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Act 2011 with regard to the keeping of accounting records, to the preparation and scrutiny of statements of account, and to the preparation of annual reports and returns. The statements of account, reports and returns must be sent to the Charity Commission, regardless of the income of the CIO, within 10 months of the financial year end.

26. Rules

The charity trustees may from time to time make such reasonable and proper rules or byelaws as they may deem necessary or expedient for the proper conduct and management of the CIO, but such rules or bye laws must not be inconsistent with any provision of this constitution. Copies of any such rules or bye laws currently in force must be made available to any member of the CIO on request.

27. Disputes

If a dispute arises between members of the CIO about the validity or propriety of anything done by the members under this constitution, and the dispute cannot be resolved by agreement, the parties to the dispute must first try in good faith to settle the dispute by mediation before resorting to litigation.

28. Amendment of constitution

As provided by sections 224-227 of the Charities Act 2011:

a) by resolution agreed in writing by all members of the CIO; or

b) by a resolution passed by a 75% majority of those voting at a general meeting of the members of the CIO called in accordance with clause 19 (General meetings of members).

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29. Voluntary winding up or dissolution

i) by a resolution passed by a 75% majority of those

voting, or

ii) by a resolution passed by decision taken without a vote and without any expression of dissent in response to the question put to the general meeting; or

b) by a resolution agreed in writing by all members of the CIO.

a) the charity trustees must send with their application to the Commission:

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30. Interpretation

In this constitution:

“connected person” means:

e) a body corporate in which –

Section 118 of the Charities Act 2011 apply for the purposes of interpreting the terms used in this constitution.

“General Regulations” means the Charitable Incorporated Organisations (General) Regulations 2012.

“Dissolution Regulations” means the Charitable Incorporated Organisations (Insolvency and Dissolution) Regulations 2012.

The “Communications Provisions” means the Communications Provisions in [Part 9, Chapter 4] of the General Regulations.

“charity trustee” means a charity trustee of the CIO.

A “poll” means a counted vote or ballot, usually (but not necessarily) in writing.

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1190462

Food Behind Bars

Recei ts and a ments accounts p p y

CC16a

For the period 20/07/2020 05/04/2021 To from

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £
3,605
-
150
20
-
-
-
-
3,775		 Restricted funds
to the nearest £
-
15,300
-
-
-
-
-
-
15,300		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
3,605
15,300
150
20
-
-
-
-
19,075		 Last year
to the nearest £
Donations 3,605 - - 3,605 -
Grants - 15,300 - 15,300 -
Sales 150 - - 150 -
Refunds 20 - - 20 -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for AR) 3,775 15,300 - 19,075 -
A2 Asset and investment sales,
(see table).		 -
-
-
3,775		 -
-
-
15,300		 -
-
-
-		 -
-
-
19,075
-
- -
Sub total - -
Total receipts
3,775 15,300 - 19,075 -
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 3,775 15,300 - 19,075 -
CC~~X~~ ~~X R1 accounts (SS)~~
A3 Payments
Office costs
63
Web hosting
21
Computer hardware
7
Office equipment
11
Printing
189
Stationery
5		 ~~X R1 accounts (SS)~~
A3 Payments
Office costs
63
Web hosting
21
Computer hardware
7
Office equipment
11
Printing
189
Stationery
5		 ~~1~~
-
-
-
-
-
-		 -
-
-
-
-
-		 63
21
7
11
189
5		 ~~04/02/20~~22
-
-
-
-
-
-

Office costs		 63 - - 63 -
Web hosting 21 - - 21 -
Computer hardware 7 - - 7 -
Office equipment 11 - - 11 -
Printing 189 - - 189 -
~~X R1 accounts (SS)~~
Stationery		 5 ~~1~~
-		 - 5 ~~04/02/2~~
-
Ingredients 89 - - 89 -
Payrollprovider 100 100
Advertisingandpromotion 18 - - 18 -
Travel 266 266
Postage 63 - - 63 -
Salaries and National Insurance 1,493 1,493
**Sub total ** 2,325 - - 2,325 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
**Sub total ** - - - - -
Total payments 2,325 - - 2,325 -
Net of receipts/(payments) 1,450 15,300 - 16,750 -
A5 Transfers between funds - **- ** - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 1,450 15,300 - 16,750 -

CCXX R2 accounts (SS)

04/02/2022

2

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets		 Natwest
Details
Details
Total cash funds
(agree balances with receipts and payments account(s))		 Unrestricted
funds
to nearest £
1,450
-
-
1,450
OK
Unrestricted
funds
to nearest £
-
-
-
-
-
-		 Restricted funds
to nearest £
15,300
-
-
15,300
OK
Restricted funds
to nearest £
-
-
-
-
-
-		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
- - -
- - -
- - -
- - -
- - -
- - -

B3 Investment assets

Details

Fund to which asset
belongs		 Cost (optional)
-
-
-
-
-		 Current value
(optional)
- -
- -
- -
- -
- -

Fund to which asset

Details

Current value (optional)

Cost (optional)

belongs

CCXX R3 accounts (SS)

04/02/2022

~~3~~

B4 Assets retained for the charity’s own use

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

- -
- -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
-
-
-
-
-
Signature Print Name
Naomi Burke-Shyne		 Date of approval
Naomi Burke-Shyne 04/02/2022

CCXX R4 accounts (SS)

04/02/2022

4