Charity registration number: 1190451
## Sherborne Community Kitchen CIO
Annual Report and Financial Statements for the Year Ended 31 July 2025
## **Sherborne Community Kitchen CIO**
## **Contents (continued)**
|Reference and Administrative Details|1|
|---|---|
|Trustees' Report|2 to 4|
|Independent Examiner's Report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the Financial Statements|8 to 15|
## **Sherborne Community Kitchen CIO**
## **Reference and Administrative Details**
**Trustees** Ms K N Mullen Mr A F Williams Mr J Donnelly **Charity Registration Number** 1190451 **Accountants** Lanham & Francis 77a Cheap Street Sherborne Dorset DT9 3BA **Principal Office** Raleigh Hall Digby Road Sherborne Dorset DT9 3NL **Independent Examiner** Ian Dodds Lanham & Francis 77a Cheap Street Sherborne Dorset DT9 3BA
Page 1
## **Sherborne Community Kitchen CIO**
## **Trustees' Report**
The trustees present the annual report together with the financial statements of the charity for the year ended 31 July 2025.
## **Objectives and activities**
## _**Objects and aims**_
Sherborne Community Kitchen is a not-for-profit charity providing healthy, locally cooked meals to people in Sherborne and the surrounding areas.
The objects are to provide inexpensive lunches to elderly and vulnerable people living in Sherborne and the surrounding area, and to provide free beneficiary meals one day a week to people in need, who have been referred to us by Social Prescribers or Social Services.
## _**Objectives, strategies and activities**_
The main activity of the charity is the operation of the Sherborne Community Kitchen.
## _**Public benefit**_
Principally, we provide inexpensive good quality meals for elderly and vulnerable people in the Sherborne area, and free meals to those referred to us.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## _**Use of volunteers**_
During the year we were very fortunate to have a team of volunteers, who were able to organise, pack and deliver meals. Our volunteer numbers have now reduced to 10, who set up the lunches, help in the kitchen and manage payments from customers.
## **Financial review**
The charity made a deficit of £5,558 (2024 : £2,145 surplus). At the year end reserves totalled £37,426 (2024 : £42,984).
The kitchen has, like many organisations, found the current global climate increasingly financially challenging. We started the year in a strong financial position and remain so, albeit with a lower level of reserves.
The reasons for this are threefold.
There has been a general increase nationally in the supporting costs of running a business or charity. Generally, the cost of almost everything has increased over the last year. We have, in part, managed to mitigate this with good maintenance requiring less expenditure, better management of our power supply needs and an increase in the revenues generated by supply of meals and hall hire.
The levels of our income from donations and legacies have decreased. This is a combination of outside organisations rationalising the amount of giving they commit to in the current financial climate and the decision we took to focus our energies this year on solidifying a sustainable financial model for the charity based predominantly around generated income rather than external donation. It is the intention over the coming year to start to reach out once more to external agencies with a view to obtaining further grants and donations.
Page 2
## **Sherborne Community Kitchen CIO**
## **Trustees' Report (continued)**
Whilst we were in a strong enough financial position to do so, we took the decision to invest in more modern kitchen infrastructure. We aim to supply a service of the highest standard and our primary service area is the supply of nutritious meals. Taking the advice of our chef and Adrian Williams (trustee and catering professional) we invested in new cooking and service equipment. This has the benefit not only of making the operation more energy efficient but also ensuring that we are adequately equipped to continue to offer our service for many years to come. Whilst we had the reserves in place to afford this it seemed the best time to invest in our future.
This does mean that we have run at a deficit this year, mitigated by the fact that this is within the same period as in investment in fixed assets and an increased depreciation charge.
## _**Policy on reserves**_
It has always been the intention to maintain sufficient cash reserves to continue to offer our service throughout the leanest of times and, despite increasing costs, global uncertainty, the decrease in external donation and major infrastructure investment we are still in a stable position. This is in large part due to the excellent work carried out by our staff and volunteers. Our income from both meals and hall hire have increased slightly and we are confident these numbers are sustainable.
Over the coming year we will undertake a review of our pricing structure and look to attract further funding, so we maintain both the levels of service we supply and a healthy reserve at bank and in hand.
## **Going concern**
As a result of the increased funding and meal provision, the charity is now on a sound footing, from which it will be able to continue for the foreseeable future.
## **Trustees and officers**
The trustees and officers serving during the year and since the year end were as follows:
Trustees: Ms K N Mullen Mr A F Williams Mr J Donnelly
## **Structure, governance and management**
## _**Nature of governing document**_
Sherborne Community Kitchen CIO was founded as a Charitable Incorporated Organisation on 17 July 2020, and operates in accordance with its governing document dated 17 July 2020. The charity reference number is 1190451.
## _**Recruitment and appointment of trustees**_
Trustees are appointed by a resolution passed at a properly convened meeting of the charity's trustees. In seeking individuals for appointment, the charity's trustees have regard to skills, knowledge and experience required for the effective administration of the charity.
## _**Induction and training of trustees**_
Trustees are inducted by the Chair and given written copies of the Constitution and Trustee Responsibilities. Training is undertaken as appropriate to their existing skills and experience. All trustees receive safeguarding training and a copy of the Safeguarding Policy and Procedures.
Trustees are also required to sign a Trustee Eligibility Declaration.
Page 3
## **Sherborne Community Kitchen CIO**
## **Trustees' Report (continued)**
## _**Organisational structure**_
Day to day management is carried out by the chef, Debbie Sherwood, and manager, Pamela Peacocke. The trustees are in regular contact by email, telephone and socially with any matters of importance highlighted and discussed at Trustee meetings or dealt with via email / telephone.
## _**Major risks and management of those risks**_
## _Liquidity risk_
The charity relies on a constant flow of incoming funds through meal sales and donations. There is a risk that a fall in donations will affect the charity's ability to continue operations.
In order to maintain liquidity to ensure that sufficient funds are available for ongoing operations and future developments, the charity closely monitors bank transactions and balances.
## **Statement of Trustees' Responsibilities**
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
The annual report was approved by the trustees of the charity on 25 August 2026 and signed on its behalf by:
Ms K N Mullen Trustee
Page 4
## **Sherborne Community Kitchen CIO**
## **Independent Examiner's Report to the trustees of Sherborne Community Kitchen CIO**
I report to the trustees on my examination of the accounts of Sherborne Community Kitchen CIO for the year ended 31 July 2025.
## **Responsibilities and basis of report**
As the charity trustees of Sherborne Community Kitchen CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Sherborne Community Kitchen CIO's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of Sherborne Community Kitchen CIO as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Ian Dodds Chartered Accountant 77a Cheap Street Sherborne Dorset DT9 3BA
25 August 2026
Page 5
## **Sherborne Community Kitchen CIO**
## **Statement of Financial Activities for the Year Ended 31 July 2025**
|**Note**
**Income and Endowments from:**
Donations and legacies
2
Charitable activities
3
Total income
**Expenditure on:**
Charitable activities
4
Total expenditure
Net (expenditure)/income
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
15|**Unrestricted**
**funds**
**£**
2,299
33,624
35,923
(41,481)
(41,481)
(5,558)
(5,558)
42,984
37,426|**Total**
**2025**
**£**
2,299
33,624
35,923
(41,481)
(41,481)
(5,558)
(5,558)
42,984
37,426|**Total**
**2024**
**£**
10,968
27,689|
|---|---|---|---|
||||38,657|
||||(36,512)|
||||(36,512)|
||||2,145|
||||2,145
40,839|
||||42,984|
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2024 is shown in note 15.
The notes on pages 8 to 15 form an integral part of these financial statements. Page 6
## **Sherborne Community Kitchen CIO**
## **(Registration number: 1190451) Balance Sheet as at 31 July 2025**
|**Note**
**Fixed assets**
Tangible assets
10
**Current assets**
Stocks
11
Debtors
12
Cash at bank and in hand
13
**Creditors: Amounts falling due within one year**
14
**Net current assets**
**Net assets**
**Funds of the charity:**
**Unrestricted income funds**
Unrestricted funds
**Total funds**
15|**2025**
**£**
21,656
150
84
20,965
21,199
(5,429)
15,770
37,426
37,426
37,426|**2024**
**£**
1,069
150
565
42,982|
|---|---|---|
|||43,697
(1,782)|
|||41,915|
|||42,984|
|||42,984|
|||42,984|
The financial statements on pages 6 to 15 were approved by the trustees, and authorised for issue on 25 August 2026 and signed on their behalf by:
Mr A F Williams Trustee
The notes on pages 8 to 15 form an integral part of these financial statements. Page 7
## **Sherborne Community Kitchen CIO**
## **Notes to the Financial Statements for the Year Ended 31 July 2025**
## **1 Accounting policies**
## **Statement of compliance**
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Basis of preparation**
Sherborne Community Kitchen CIO meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The financial statements are prepared in Sterling, which is the functional currency of the company. Monetary amounts in the financial statements are rounded to the nearest £1.
## **Going concern**
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
## **Income and endowments**
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
## _**Donations and legacies**_
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
## _**Donated services and facilities**_
Where services or facilities are donated, their value is included as a donation, where it can be calculated with reasonable accuracy, together with the corresponding value as an expense.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Page 8
## **Sherborne Community Kitchen CIO**
## **Notes to the Financial Statements for the Year Ended 31 July 2025 (continued)**
## **Support costs**
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
## **Governance costs**
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including independent examination, strategic management and trustees’ meetings and reimbursed expenses.
## **Taxation**
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **Tangible fixed assets**
Individual fixed assets costing £100.00 or more are initially recorded at cost.
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
**Asset class Depreciation method and rate** 15/25% per annum, reducing balance Plant and equipment basis
## **Stock**
Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks. Cost is determined using the first-in, first-out (FIFO) method.
## **Trade debtors**
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Page 9
## **Sherborne Community Kitchen CIO**
## **Notes to the Financial Statements for the Year Ended 31 July 2025 (continued)**
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
## **Financial instruments**
## _**Classification**_
Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument.
Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.
## _**Recognition and measurement**_
All financial assets and liabilities are initially measured at transaction price (including transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.
## **2 Income from donations and legacies**
|Donations and legacies;
Donations from individuals
Donated services and facilities
Donations and legacies;
Donations from individuals
Donated services and facilities|**Unrestricted**
**funds**
**General**
**£**
859
1,440
2,299
**Unrestricted**
**funds**
**General**
**£**
9,948
1,020
10,968|**Total**
**2025**
**£**
859
1,440|
|---|---|---|
|||2,299|
|||**Total**
**2024**
**£**
9,948
1,020|
|||10,968|
Page 10
## **Sherborne Community Kitchen CIO**
## **Notes to the Financial Statements for the Year Ended 31 July 2025 (continued)**
## **3 Income from charitable activities**
|Meals
Hall hire
Meals
Hall hire
**4**
**Expenditure on charitable activities**
Meals
Staff costs
Allocated support costs (see below)
Governance costs
Meals
Staff costs
Allocated support costs (see below)
Governance costs|**Unrestricted**
**funds**
**General**
**£**
22,498
11,126
33,624
**Unrestricted**
**funds**
**General**
**£**
16,176
11,513
27,689
**Unrestricted**
**funds**
**General**
**£**
10,034
14,955
11,512
4,980
41,481
**Unrestricted**
**funds**
**General**
**£**
7,941
14,189
12,342
2,040
36,512|**Total**
**2025**
**£**
22,498
11,126|
|---|---|---|
|||33,624|
|||**Total**
**2024**
**£**
16,176
11,513|
|||27,689|
|||**Total**
**2025**
**£**
10,034
14,955
11,512
4,980|
|||41,481|
|||**Total**
**2024**
**£**
7,941
14,189
12,342
2,040|
|||36,512|
Page 11
## **Sherborne Community Kitchen CIO**
## **Notes to the Financial Statements for the Year Ended 31 July 2025 (continued)**
## **5 Analysis of governance and support costs**
## **Governance costs**
|Independent examiner fees
Examination of the financial statements
**Support costs**
Rent and rates
Insurance
Telephone
Bank charges
Printing, postage and stationery
Sundries
Depreciation
Light, heat and power
Repairs and maintenance|**Unrestricted**
**funds**
**General**
**£**
4,980
4,980
**Activity**
**undertaken**
**directly**
**£**
1,059
617
72
-
437
228
3,993
3,190
1,916
11,512|**Total**
**2025**
**£**
4,980
4,980
**2025**
**£**
1,059
617
72
-
437
228
3,993
3,190
1,916
11,512|**Total**
**2024**
**£**
2,040|
|---|---|---|---|
||||2,040|
||||**2024**
**£**
732
745
82
10
21
276
356
3,926
6,194|
||||12,342|
## **6 Trustees remuneration and expenses**
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
## **7 Staff costs**
The aggregate payroll costs were as follows:
|**Staff costs during the year were:**
Wages and salaries
Other staff costs|**2025**
**£**
14,955
-
14,955|**2024**
**£**
14,177
12|
|---|---|---|
|||14,189|
Page 12
## **Sherborne Community Kitchen CIO**
## **Notes to the Financial Statements for the Year Ended 31 July 2025 (continued)**
The monthly average number of persons (including senior management / leadership team) employed by the charity during the year expressed as full time equivalents was as follows:
|General administrators
Kitchen staff|**2025**
**No**
1
2
3|**2024**
**No**
1
2|
|---|---|---|
|||3|
No employee received emoluments of more than £60,000 during the year
## **8 Independent examiner's remuneration**
|**8**
**Independent examiner's remuneration**|||
|---|---|---|
||**2025**|**2024**|
||**£**|**£**|
|Examination of the financial statements|4,980|2,040|
## **9 Taxation**
The charity is a registered charity and is therefore exempt from taxation.
## **10 Tangible fixed assets**
|**Cost**
At 1 August 2024
Additions
At 31 July 2025
**Depreciation**
At 1 August 2024
Charge for the year
At 31 July 2025
**Net book value**
At 31 July 2025
At 31 July 2024
**11 Stock**
Stocks|**Furniture and**
**equipment**
**£**
2,747
24,580
27,327
1,678
3,993
5,671
21,656
1,069
**2025**
**£**
150|**Total**
**£**
2,747
24,580
27,327
1,678
3,993
5,671
21,656
1,069
**2024**
**£**
150|
|---|---|---|
Page 13
## **Sherborne Community Kitchen CIO**
## **Notes to the Financial Statements for the Year Ended 31 July 2025 (continued)**
## **12 Debtors**
|Prepayments
Other debtors
**13 Cash and cash equivalents**
Cash on hand
Cash at bank
**14 Creditors: amounts falling due within one year**
Other taxation and social security
Other creditors
Accruals
**15 Funds**
**Balance at 1**
**August 2024**
**£**
**Unrestricted funds**
General
42,984
**Balance at 1**
**August 2023**
**£**
**Unrestricted funds**
General
40,839|**Incoming**
**resources**
**£**
35,923
**Incoming**
**resources**
**£**
38,657|**2025**
**£**
-
84
84
**2025**
**£**
5
20,960
20,965
**2025**
**£**
-
817
4,612
5,429
**Resources**
**expended**
**£**
(41,481)
**Resources**
**expended**
**£**
(36,512)|**2024**
**£**
565
-|
|---|---|---|---|
||||565|
||||**2024**
**£**
-
42,982|
||||42,982|
||||**2024**
**£**
204
558
1,020|
||||1,782|
||||**Balance at 31**
**July 2025**
**£**
37,426|
||||**Balance at 31**
**July 2024**
**£**
42,984|
Page 14
## **Sherborne Community Kitchen CIO**
## **Notes to the Financial Statements for the Year Ended 31 July 2025 (continued)**
## **16 Analysis of net assets between funds**
|Tangible fixed assets
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Total net assets
**17 Analysis of net funds**
Cash at bank and in hand
Net funds
Cash at bank and in hand
Net funds|**At 1 August**
**2024**
**£**
42,982
42,982
**At 1 August**
**2023**
**£**
40,284
40,284||**Unrestricted**
**funds**
**General**
**£**
21,656
21,199
(5,429)
37,426
**Unrestricted**
**funds**
**General**
**£**
1,069
43,697
(1,782)
42,984
**Financing cash**
**flows**
**£**
(22,017)
(22,017)
**Financing cash**
**flows**
**£**
2,698
2,698|**Total funds at**
**31 July**
**2025**
**£**
21,656
21,199
(5,429)|
|---|---|---|---|---|
|||||37,426|
|||||**Total funds at**
**31 July**
**2024**
**£**
1,069
43,697
(1,782)|
|||||42,984|
|||||**At 31 July**
**2025**
**£**
20,965
20,965
**At 31 July**
**2024**
**£**
42,982
42,982|
Page 15