Snibston Heritage Trust Secretary’s Report
Annual General Meeting
Snibston Colliery
19[th] March 2024.
Item 1 Apologies
John Merison Richard hunt James Lovatt Cllr Rushton Cllr Smith Tom Legrys
(Poss Barry Kendrick)
(Poss Cllr Geary)
Item 2 Secretary’s Report and Minutes of the Meeting held on the 17[th] October 2022
Minutes of the Meeting on the 17[th] October 2002.
Any corrections
Can I ask for a proposer and seconder.
Governance
The SHT was registered by the Charity Commission in July 2020 and this is our 3[rd] year of activities. It currently has 7 Trustees which include the Chair, Secretary and Acting Treasurer. There is an opening for further Trustees up to 12 in number.
There are currently around 20 volunteers who are members of the Snibston Heritage Trust but do not have voting rights.
The Trust is governed by its Constitution. The Trust is a closed CIO which means the organisation is managed solely by the Trustees who form a Committee/Board. Voting rights are gifted to the Trustees which means volunteers do not have voting rights. To change to an open CIO will require amendment to the constitution and approval by the Charities Commission.
The Objectives of the Snibston Heritage Trust a Charitable Incorporated Organisation (registration number 1190436) are:
- (1) To preserve for the benefit of our cultural and industrial heritage those historic industrial and architectural remains including all forms of archival material, handwritten, printed and oral as may exist in the town of Coalville in the County of Leicestershire, in the form of mining remains and related industrial workings, both above and below ground.
(2) To advance the education of the public concerning the industrial history of Coalville in Leicestershire, in particular the history of mining.
The Trust has a Memorandum of Understanding with LCC which directs our operations and objectives in line with LCC Country Parks objectives.
Keeping of records in line with GDPR is in the Trust office which was refurbished by the volunteers during 2023. – Record such as Risk Assessments, training, competency, volunteer personal information.
Change in administrative year from August to July to January to December as this fit better into our financial year and programming. This will also be reported in the Treasurers report.
Collaborative Working.
The SHT is actively engaged with the work of the following organisations.
-
Snibston Colliery Park Stakeholders and Community Group who meet with elected members, LCC and NWLDC officers and members of the public.
-
Coalville Heritage Society
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North West Leicestershire Heritage Network
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Leicestershire and Rutland Heritage Forum
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South Derbyshire Mining Preservation Group
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The East Midlands Mining Heritage Forum
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Leicestershire County Council
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North West Leicestershire District Council
-
Association of Independent Museums (AIM)
Liaison meeting with LCC – James regular and Richard quarterly.
Meeting with key officers at NWLDC in relation to the visitor economy which SHT/Snibston and an important stakeholder and can assist and benefit from the local initiative.
There is collaborative working with other Heritage organisations for mutual benefit of the groups and the local/regional heritage.
This has further been enhanced by NWLDC heritage initiatives – through Hello Heritage – Snibston and Moira are seen as the two principle sites that can offer a variety of heritage focused and themed activities and events.
Item 3 Chair Report
Item 4 Treasurers Report
Item 5 Election of Trustees in accordance with the Constitution of a Charitable Incorporated Organisation.
5.1 The Acting Chairman outlined the term of office for Trustees; Chair 4 years, Secretary and Treasurer 3 years and Trustees 3 years. Dr Eynon asked if the Trustees are prepared to continue for the duration of their elected period. All present agreed.
5.2 The Committee/Board will comprise of the following member Dr Terri Eynon (Chair and (Trustee), Stuart Warburton (Secretary/Acting Treasurer and (Trustee), Steve Duckworth (Trustee), Steve Brotherhood (Trustee), Bryan Hallam (Trustee), John Merison(Trustee) and Jenny Cave (Trustee).
The constitution requires Stuart Warburton, Bryan Hallam and John Merison to stand down after this AGM unless the Board specifcally request and votes them to remain in post. This should be seconded by the volunteers and the meeting and minuted.
Item 6 Questions from the volunteers
Item 7 Consideration of any other matter
DATE OF NEXT MEETING
Management ACCOUNTS
FOR
SNIBSTON HERITAGE TRUST
Registered Charity Commission Number 1190436
FOR THE PERIOD 1[st] September 2022 - 31[st] December 2023
Prepared by Acting Treasurer
Stuart Warburton
Management ACCOUNTS
FOR
SNIBSTON HERITAGE TRUST
Registered Charity Commission Number 1190436
FOR THE PERIOD 1[st] September 2022 - 31[st] December 2023
BALANCE SHEET
For the period 1[st] September 2022 to 31[st] December 2023[1]
| 2022 | 2023 | |
|---|---|---|
| 31stAugust | 31stDecember | |
| £’s | £’s | |
| Fixed Assets: | ||
| Intangible Assets | 0 | 0 |
| Tangible Assets | 0 | 750 |
| Current Assets | ||
| Debtors | 0 | 0 |
| Monies | 2,594.25 | 5,133.662 |
| Total Net Current Assets | 4,743.69 | 5,883.66 |
| Income & Expenditure 1stSeptember 2022 – 31stDecember 2023 | ||
| Income | ||
| Donations | 1,033.10 | 208.71 |
| Ticket sales | ||
| Eventbrite (net)3 | 882.54 | 1,188.36 |
| Non-Eventbrite (no commission) | 130.00 | 171.00 |
| Groups (non-commissioned | 69.00 | 417.00 |
| Merchandise4 | 0 | 15.00 |
| Grants | 1,000.00 | 0 |
| Total Income | 3,114.64 | 2,000.07 |
| Expenditure | ||
| Materials and equipment | 324.34 | 1,129.55 |
| Design and printing | 91.38 | 180.55 |
| Re-enactors materials and artefacts | 0 | 247.14 |
| Bank Charges5Monthly 13 @ £8.00 pm | 104.00 | 120.00 |
| Cheques x3 @ 25p per cheque | 0.75 | 7.50 |
| Total Expenditure | 520.39 | 1,684.74 |
| Balance | 4,743.69 | 315.33 |
1 The financial year has been changed from August to July to January to December to reflect the years activities are January to December, therefore these accounts include the months September – December 2022.
2 Net current monies includes £288.00 which is ring-fenced for the Coalville Miners’ Gala.
3 Eventbrite ticket sales are £1,740.42 gross, commission per ticket sales is 89p.
4 SHT first merchandise sales were for Chartist Hymn Book sold at the Leicestershire Mining Heritage day 10.9.23
5 Bank charges are with CAF Bank (Charities Aid Foundation).
| Carry | over from 2021/22 | 4,743.69 |
|---|---|---|
| Cash | Balance 2022/23 | 315.33 |
| Cash | in Hand 31.12.23 | 74.64 |
| Total | Monies | 5,133.66 |