2021-03-31-accounts - Snibston Heritage Trust

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Snibston Heritage Trust

(Registered Charity Number 1190436)

Minutes of the Annual General Meeting

Held in the Studio, Snibston Colliery Park

10.00am on 11[th] August 2021

The following are the minutes of the first Snibston Heritage Trust Annual General Meeting for the period 1[st] August 2020 to the 31[st] July 2021.

Present: Steve Duckworth, Bryan Hallam and Stuart Warburton

1. Apologies

Apologies were received from Peter Smith (Chairman) and John Bond who informed the Secretary prior to the meeting that he was stepping down as Treasurer with immediate effect.

No apologies were received from Keith Woodward.

As the Chairman was not present the meeting voted that the Secretary, Stuart Warburton, as Acting Chairman for the AGM.

2. Annual Financial Statements of the Trust for the period ended 31[st] July 2021.

The Secretary gave the Treasurers written report submitted in advance of the meeting and in lieu of the Treasurer’s resignation.

A balance sheet for 1[st] August 2020 to 31[st] July 2021 was circulated and the Secretary asked for any questions. There were no questions tabled (copy attached).

The Secretary proceed to give the Treasurer written report.

2.1 Financial Year

At the second Snibston Heritage Trust Committee Meeting (30[th] July 2020) it was minuted that the financial year would be 1[st] January – 31[st] December. Due to the pandemic it was not possible to hold the AGM in early January 2021 and therefore the accounts reflect the 12 month period from July 2020 to July 2021. I recommend that the Trustee revised the financial year to 1[st] August – 31st July.

Proposal. Change the financial year from 1[st] January – 31[st] December to 1[st] August – 31[st] July. Proposed by John Bond Treasurer, Seconded Stuart Warburton and approved by the meeting.

2.2 Bank Charges

The bank charges have increased by £3.00 (60%) from £5.00 to £8.00 and since opening the account on 27[th] July 2020 the Trust has incurred £81.00 in bank charges. I recommend that the Trustees review this charge and investigate an alternative bank account that does not incur charges.

The Acting Chairman proposed that in lieu of the Treasurers resignation this is discussed at the next Committee Meeting. All present agreed.

3. Chairman’s report on the affairs of the Trust for the period ended 31[st] July 2021.

The Acting Chairman gave a short verbal report.

The Trust was registered in July 2020 and due to the pandemic progress over the last year has been slow. Thanks was given to Keith Woodward for establishing and Facebook site. The next step will be to develop a website.

Thanks was also extended to Stuart Warburton for his work with Leicestershire Museums in the selection and positioning of the external mine simulation artefacts and the interpretation panels for the Heritage Trail, thanks also given to Dr. Terri Eynon for assisting with the proof reading of the panels. Bryan Hallam, John Bond, Steve Duckworth and Stuart Warburton have met to draft individual artefact labels for the simulation.

The Chairman, Secretary and Trustee have begun regular meeting with Richard Hunt (Head of Country Parks) to discuss the way forward for the Colliery Park and the Trust. The meeting will be held every 6 weeks for the foreseeable future.

Steve Duckworth has taken a comprehensive photographic survey of the colliery site with specific reference to the areas that require urgent attention. The survey will be forwarded to Leicestershire County Council to assist discussions towards a maintenance plan.

Stuart warburton was also thanks for writing the draft Trust Forward Plan and it is hope this will be completed before the end of the calendar year.

4. Election of Trustees in accordance with the Constitution of a Charitable Incorporated Organisation.

The Acting Chairman outlined the term of office for Trustees; Chairman 4 years, Secretary and Treasurer 3 years and Trustees 3 years. The Acting Chairman asked if the Trustees were they prepared to continue for the duration of their elected period. All present agreed.

The Secretary recorded this and the resignation of the Treasurer and proposed the next Committee meeting would discuss the replacement of the Treasurer. All present agreed.

The meeting voted unanimously to appoint Dr. Terri Eynon as a Trustee to term of office to begin immediately.

5. Any other matters.

There are no other matters for discussion.

The Secretary minuted thanks to Leicestershire County Council, Snibston Colliery Park for their kind assistance with accommodation for the meeting.

The Annual General Meeting closed at 10.20am.

FOR

Appendix 1 Financial Report

Management ACCOUNTS

SNIBSTON HERITAGE TRUST

Registered Charity Commission Number 1190436

FOR THE PERIOD 1[st] August 2020 - 31[st] July 2021

BALANCE SHEET

For the period 1[st] August 2020 to 31[st] July 2021

	1stAugust	31stJuly
	£’s	£’s
Fixed Assets:
Intangible Assets	0	0
Tangible Assets	0	0
Current Assets
Debtors	0	0
Cash at Bank	2,140.441	2,149.44
Total Assets	2,140.44	2,149.44
Net Current Assets	2,140.44	2,149.44
Income & Expenditure
	1stAugust	31stJuly
Income
Donatons2
Trustees	0	40.00
LCC Midland Parks	0	50.00
Total	0	90.00
Expenditure
Bank Charges3
	0	81.00
Total	0	81.00
Balance	0	2,149.44	4

1 Amount banked on the 27[th] July 2021 includes £288.00 which is ring-fenced for the Coalville Miner’s Gala. 2 Donations made by Trustees of £15.00 and £25.00, and LCC Midland Parks support £50.00. 3 Payable on the 15[th] day of each month. On 1[st] January 2021 monthly charges increased from £5.00 to £8.00. 4 Ring-fenced amount as footnote 1 is £288.00 for Coalville Miner’s Gala.

Snibston Heritage Trust Management Accounts Fiscal Year 2020/2021