Trustees’ Annual Report for the period
From: 31/03/2023 Period start date To: 30/03/2024 Period end date
Charity name: ZAMBIAN HEARING DISABILITY IMPROVEMENT PROJECT UK
Charity registration number: 1190425
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To reduce the efect and impact of hearing loss, impairment and disability in Zambia |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The charity has been able to carry out fundraising actvites for funds for charity’s operatons. Been able to conduct activities the intended community: Hearing screening Fitting of hearing Aids (H.A) Aftercare support for those fitted with H.A |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes, the actvites are beneftng the public in those intended communites of the UK and Zambia For the UK donor community: It offered tangible impact for their contributions, fostering good will and stronger ties between donors and beneficiaries Provided a platform for UK donors to engage in meaningful philanthropy with visible outcomes. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has been able to do the following: screened 107 clients Hearing Tests - 92 Hearing loss identfed - 75 Fited hearing aids - 20 Wax impacton identfed - 32 Profound hearing loss identfed - 3 No further interventon required - 10 Clients needing re-training- and 4 Supporting individuals to communicate better, live independently, and pursue education despite hearing loss Removing barriers for low-income families to access hearing care For the wider public, strengthened the healthcare system by integrating hearing care into the general health services |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising activities in partnership with Specsavers Bath helped raise the needed income. Donations were also received from individual well wishers |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We were able to raise funds and carry out operations which helped to transform lives and hope to continue carrying out the intended activities. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | To help continue activities of charity |
| Amount of reserves held | Para 1.22 | £217 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Charity is able to continue operations |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO Foundaton Model Consttuton |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | New trustees to be appointed by the current trustees |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Zambian Hearing Disability Improvement Project UK |
|---|---|
| Other name the charity uses | ZAHDIP UK |
| Registered charity number | 1190425 |
| Charity’s principal address | 22 Ashleigh Grove Trowbridge, Wiltshire, BA14 0BL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mrs. Joyce Katebe | Secretary | N/A | N/A | |
| Dr. Kingstone Katebe | ||||
| Dr. John Sendama | ||||
| Dr. Robert Nkwale Chisabingo |
||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) JSKatebe
Full name(s) Joyce Katebe
Position (eg Secretary, Secretary Chair, etc)
Date
19/01/2025
Docusign Envelope ID: 1B70ADA5-6972-47BF-8AD8-5E9BF4D82786
Annual Financial Returns to the UK Charity Commission
Charity Name : Zambia Hearing Disability Improvement Project U.K. Charity Registration Number : 1190425 Reporting Period : 31 March 2023 to 30 March 2024
Receipts and Payments Account.
Receipts
Category Current Year (£) Previous Year (£) Donations and Legacies 4,426.66 0.00 Total Receipts 4,426.66 0.00
Payments
| Category | Current Year (£) Previous Year (£) | Current Year (£) Previous Year (£) |
|---|---|---|
| Charitable Activities | ||
| - Hearing Screening and Fitting 4,209.28 | 0.00 | |
| Total Payments | 4,209.28 | 0.00 |
Net Receipts/(Payments)
| Current Year (£) Previous Year (£) | Current Year (£) Previous Year (£) | |
|---|---|---|
| Total Receipts | 4,426.66 | 0.00 |
| Total Payments | 4,209.28 | 0.00 |
| Net Receipts/(Payments) | 217.38 | 0.00 |
Statement of Balances
| Fund Type | Opening Balance (£) Net Movement (£) Closing Balance (£) | Opening Balance (£) Net Movement (£) Closing Balance (£) | Opening Balance (£) Net Movement (£) Closing Balance (£) |
|---|---|---|---|
| Unrestricted Funds | 0.00 | 217.38 | 0.00 |
| Restricted Funds | 0.00 | 0.00 | 0.00 |
| Total Funds | 0.00 | 217.38 | 0.00 |
Key Activities
-
Procurement and Freight : Procurement of hearing aids and accessories from the UK, and shipment via DHL to Zambia.
-
Charitable Activities in Zambia : Hearing screenings, fitting of hearing aids, and follow-up services.
Docusign Envelope ID: 1B70ADA5-6972-47BF-8AD8-5E9BF4D82786
Governance and Compliance
The charity confirms adherence to its governing document and compliance with all regulatory requirements during this reporting period. All funds were applied towards the advancement of its charitable objectives.
Prepared By: Mrs Joyce Saili Katebe Executive Secretary
Signature:…………………………………………………..
Date: 01/06/2024
Approved By Trustees: Dr Kingstone Katebe Chairman.
Signature: …………………………………………………
Date: 01/06/2024