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2023-12-31-accounts

Trustees’ Annual Report for the period

From 01 January 2023 Period start date To 31 Dec 2023 Period end date

Charity name: The Meon Valley Food Bank

Charity registration number: 1190417.

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The Meon Valley Food Bank is a church
led, community focused project that
provides emergency food and toiletries to
local people in crisis, throughout the
Meon Valley.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 We provide weekly deliveries of food and
toiletries to individuals and families
referred to us who are in immediate,
short term or long term financial
hardship. We also direct clients to further
sources of help if required
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have had regard to the
guidance on public benefit provided by
the Charity Commission

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 The Charity has a formal policy agreed by
the Trustees that determines the scope of
any grant making
Policy on social investment
including program related
investment		 Para 1.38 Not relevant
Contribution made by
volunteers		 Para 1.38 We are staffed by volunteers who
regularly offer one or two mornings a
week to receive the donations of food
gathered by the local community; prepare
the deliveries of food and deliver it
across the Meon Valley
Other

page 1

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Demand for our service remains at a very
high level with fuel and food prices
exacerbating an already difficult situation
for many.
The move to the Wickham Community
Centre continues to be a huge success
where the improved facilities we enjoy
enables us to provide support to more
families.
The Meon Valley is a largely rural
environment with scattered villages and a
few small towns. During the Covid
restrictions we began a home delivery
service which was essential as many
clients could not leave their homes. We
have continued this service which now
accounts for around 70% of our food
parcel distribution. We are being asked
to support families across a much wider
geographic area than in previous years.
Families are referred to us by a wide
range of social care organisations. We
keep these referrals under regular review
with the agency to ensure we continue to
meet the needs of families without
creating dependency.
We supply each family with seven days’
worth of tinned and packaged food which
calls for significant levels of donations to
support this. This volume of food cannot
be collected without a vehicle which is
another reason for the importance of
home delivery.
A tangible benefit of our work is seen in
the relief, thankfulness and often tears of
our clients. We are thrilled when families
no longer require our help.
The community has fully engaged in
supporting our efforts. Individuals, local
organisations, churches and local
businesses all contribute food to support
our needy families. Donations from
individuals have declined over the period
for various reasons including cost of

page 2

living pressures but we have been able to make up shortfalls by buying in food items when needed. Several local supermarkets support us with food “drop-off” points. We are part of an informal network of food banks locally and work together to share any/occasional surpluses with those, particularly in cities, whose needs are greater than ours. At Christmas we worked with local schools to provide a free school meal supplementary service during the holiday period. The take up from families required significant investment of time and money to meet the demand. The Volunteer team has been strengthened with the recruitment of several new team members.

Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
Achievements against
objectives set		 Para 1.41 We have exceeded all objectives set as
we have coped with huge demands
without a break in our service
Performance of fundraising
activities against objectives
set		 Para 1.41 We do not formally fund raise as our
profile locally ensures that we continue
to receive significant cash donations.
We do, however, encourage donors to set
up regular financial donations and also to
complete a Gift Aid form, where
appropriate.
Investment performance
against objectives		 Para 1.41 Not relevant

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 Cash at bank on 31/12/2023 was £73,053

page 3

Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 In order to manage the increasing
complexity of the food bank operations
we intend to hire a paid Food Bank
Manager. We anticipate that the salary
for such an individual could be in the
region of £15,000. In addition we will need
to provide a computer and phone at a
one-off cost of approximately £750.
Amount of reserves held Para 1.22 £40,000
Reasons for holding zero
reserves		 Para 1.22 Not relevant
Details of fund materially in
deficit		 Para 1.24 Not relevant
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The charity is in good financial shape and
is well supported by donors and
volunteers. There are no uncertainties
about the charity continuing as a going
concern.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Funds are generated from both one-off
and regular donors and one-off gifts from
businesses
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 Not relevant
A description of the principal
risks facing the charity		 Para 1.46 Operationally we rely on the continuation
of food and cash donations to meet our
needs and the goodwill of volunteers.
There are no signs of problems occurring
in any of these areas.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Charitable Incorporated Organisation-
Foundation Structure

page 4

Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are appointed after a review of
their suitability by all other Trustees.
Church affiliation is a key selection issue.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51 Trustees have established policies to
cover Volunteer recruitment and
training, Health and Safety,
Safeguarding and GDPR. These
policies are subject to annual review.
Any new Trustee would be taken
through these policies on joining
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The charity is overseen by Trustees.
The day to day operation of the Food
Bank is overseen by a Management
Committee comprising both Members
and non-voting Associates. The current
Committee comprises:
Chairman - Trustee
Operations Manager - Trustee
Treasurer – Trustee
Churches Representative - Trustee
Administrator - Associate
Secretary- Associate
Relationship with any related
parties		 Para 1.51 Linked with local churches and
supported by a wide range of Referral
Agents such as Citizens Advice, housing
associations, schools and other social
support organisations
Other

Reference and Administrative details

Charity name The Meon Valley Food Bank
Other name the charity uses
Registered charity number 1190417.
Charity’s principal address WICKHAM COMMUNITY CENTRE
MILL LANE
WICKHAM
PO17 5AL

page 5

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (if any)
Michael Salter Advisor
Jane Perrott Operations Manager
Andrew Hallam Treasurer
David Proud Churches Rep.
Ann Thomas Chair 12/09/23 topresent

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 Not relevant
Name and objects of the
charity on whose behalf the
assets are held and how this		 Not relevant

page 6

falls within the custodian
charity’s objects
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets		 Not relevant

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

page 7

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s) Andrew Geoffrey Hallam Ann Margaret Thomas
Position (eg
Secretary, Chair, etc		 Treasurer Chair
Date 10/06/2024 10/06/2024

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts So¢tion A Indepondont Examlnorfs Roport Report to the trusteesl members of The Meon Valley Food Bank On accounts for the year ended 31° December 2023 Charity no Ifan 1190417 Set out on pages I report to the trustees on my examination of the ac¢ounts of the above charFty (llhe Trust.) for the y8ar 8nd8d 3111212023. Responslbllltle8 and basls As the charity's trustees, you are responsibl8 for the preparation of the of r8POrt accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Dir8Ction$ given by the Charity Commission under section 145(5)(b> of th8 Act. Independent examin•rfs I have completed my examination. I confimi that no material matters have statement Gome to my attention in connection with the examination whith gives n cause to believe that in, any material respect- the accounting records w8re not kept in accordarsce with section 130 of the Charities Act; or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requi￿rnents conceming the form and content of accounts set out in the Charities [AC￿UntS and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair. view which is not a matter considered as part of an independent examination. I have no concems and have come across no oth8r matt8rs in conne¢tion wrth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Date: Signod: Name: el Bamfie Relevant professlonal qualification(s) or body (if any): Addro8$: wLss IER Oct 2018

Meon Valley Food Bank Meon Valley Food Bank 1190417
Receipts and payments accounts CC16a
For the period
from		 01/01/2023 To 31/12/2023
Section A Receipts and payments Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
44,205
-
-
-
-
-
-
-

44,205
-
-
-
44,205
6546.30
189.00
25492.26
0.00
888.51
378.49
437.62
2000.00
674.97		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
44,205
-
-
-
-
-
-
-
44,205
-
-
-
44,205
6,546
189
25,492
-
889
378
438
2,000
675		 Last year
to the nearest £
44,205 36,865
- -
- -
- -
- -
- -
- -
- -
Sub total(Gross income for
AR)
44,205		 36,865
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
Rent
Phone top up cards
Food bank items
Website fees
Equipment
Miscellaneous
Insurance
Donations given
Gifts for clients
Zoom
Building work
**Sub total **
36,865
6,246.00
144.00
15,741.47
100.80
696.69
189.71
396.04
7,275.00
708.73
- - 6,546
- - 189
- - 25,492
- - -
- - 889
- - 378
- - 438
- - 2,000
- - 675
0.00
19.00		 - - - 71.95
0.00
- - 19
36,626 - - 36,626 31,570
-
-
-
36,626
7,579
-
66,028
73,607		 -
-
-
-
-
-
-
-		 -
-
-
-
-
-
-
-		 -
-
-
36,626
7,579
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds brought forward
Cash funds this year end
31,570
7,579 - - 7,579 5,295
- - - - -
66,028 - - 66,028 60,733
73,607 - - 73,607 66,028

page 10

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B5 Liabilities
B3 Investment assets
B4 Assets retained for the
charity’s own use		 Signature
Details
Details
donated food
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
bank balance
petty cash
Paypal account
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
73053
-
420
-
134
-
73,607
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
unrestricted
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Ann Thomas
Andrew Hallam		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
6,000
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Ann Thomas 04/06/2024
Andrew Hallam 01/06/2024

page 11