Trustees’ Annual Report for the period
From 15 July 2020 Period start date To 31 Dec 2021 Period end date Charity name: Meon Valley Food Bank Charity registration number: 1190417.
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Meon Valley Food Bank is a church led, community focused project that provides emergency food and toiletries to local people in crisis, throughout the Meon Valley. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We provide weekly deliveries of food and toiletries to individuals and families referred to us who are in immediate, short term or long term financial hardship. We also direct clients to further sources of help if required |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance on public benefit provided by the Charity Commission |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not relevant |
| Policy on social investment including program related investment |
Para 1.38 | Not relevant |
| Contribution made by volunteers |
Para 1.38 | We are entirely staffed by volunteers who regularly offer one or two mornings a week to receive the donations of food gathered by the local community; prepare the deliveries of food and deliver it across the Meon Valley |
| Other |
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Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Covid hugely impacted the Charity in many ways primarily reflected in the need for food support. Overall, demand in 2020 was 64% up on 2019. 2021 continued in the same vein with high demand for support. Pre-Covid saw us supporting four or five families, 15 or so people, each week. That figure is now over 12 families and sometimes can be as high as 20. During the year we successfully completed our move to the Wickham Community Centre. This move has given us greatly improved facilities and we have invested in new racking and storage equipment as well as improving the access to our allocated room. The Meon Valley is a largely rural environment with scattered villages and a few small towns. During the Covid restrictions we began a home delivery service which was essential as many clients could not leave their homes. We have continued this service which now accounts for around 70% of our food parcel distribution. We are being asked to support families across a much wider geographic area than in previous years. Families are referred to us by a wide range of social care organisations. We keep these referrals under regular review with the agency to ensure we continue to meet the needs of families without creating dependency. We supply each family with seven days’ worth of tinned and packaged food which calls for significant levels of donations to support this. This volume of food cannot be collected without a vehicle which is another reason for the importance of home delivery. A tangible benefit of our work is seen in the relief, thankfulness and often tears of our clients. We are thrilled when families |
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no longer require our help. The community has fully engaged in supporting our efforts. Individuals, local organisations, churches and local businesses all contribute food to support our needy families. Donations from individuals have declined over the period for various reasons including cost of living pressures but we have been able to make up shortfalls by buying in food items when needed. Several local supermarkets support us with food “drop-off” points. We are part of an informal network of food banks locally and work together to share any, occasional surpluses with those, particularly in cities, whose needs are greater than ours. During the year we have been exploring how we could provide further support to our clients and the local community. One such possibility is to become involved with a debt support organisation such as CAP. Another is to work with schools to provide a school meal supplementary service during holiday periods. These activities would require significant investment of time and money so the Trustees are proceeding with caution as we examine the costs and potential community benefits.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | We have exceeded all objectives set as we have coped with huge demands without a break in our service |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Encouragement for people to set up regular financial donations has had a very successful response. |
| Investment performance against objectives |
Para 1.41 | Not relevant |
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Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Cash at bank on 31/12/2021 was £60,675 |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves were held for the premises move from Bishops Waltham to Wickham in June 2021. The rent is higher and alterations were to be required to the customer access doors and a new paved access path, plus new shelving, tables and equipment. Further, increased demand at Christmas and helping families during school holidays has required a large stockpile of food |
| Amount of reserves held | Para 1.22 | £14,000 |
| Reasons for holding zero reserves |
Para 1.22 | Not relevant |
| Details of fund materially in deficit |
Para 1.24 | Not relevant |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The charity is in good financial shape and is well supported by donors and volunteers. There are no uncertainties about the charity continuing as a going concern. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Funds are generated from both one-off and regular donors and one-off gifts from businesses |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not relevant |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risk we have faced in the last year was the need to relocate from the premises we had occupied since 2015. This was successfully completed. Operationally we rely on the continuation of food and cash donations to meet our needs and the goodwill of volunteers. There are no signs of problems occurring in any if these areas. |
| Other |
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Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation- Foundation Structure |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed after a review of their suitability by all other Trustees. Church affiliation is a key selection issue. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustees have established policies to cover Volunteer recruitment and training, Health and Safety, Safeguarding and GDPR. These policies are subject to annual review. Any new Trustee would be taken through these policies on joining |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity is overseen by Trustees. The day to day operation of the Food Bank is overseen by a Management Committee comprising both Members and non-voting Associates. The current Committee comprises: Chairman - Trustee Operations Manager - Trustee Treasurer – Trustee Churches Representative - Trustee Administrator - Associate Secretary- Associate |
| Relationship with any related parties |
Para 1.51 | Linked with local churches and supported by a wide range of Referral Agents such as Citizens Advice, housing associations, schools and other social support organisations |
| Other |
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Reference and Administrative details
| Charity name | Meon Valley Food Bank |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1190417. |
| Charity’s principal address | WICKHAM COMMUNITY CENTRE MILL LANE WICKHAM PO17 5AL |
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Michael Salter | Chairman | |||
| Jane Perrott | Operations Manager | |||
| Andrew Hallam | Treasurer | |||
| David Proud | Churches Rep. | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets Not relevant held in this capacity
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| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
Not relevant |
|---|---|
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
Not relevant |
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) | ||
|---|---|---|
| Full name(s) | Andrew Geoffrey Hallam | Michael Raymond Salter |
| Position (eg Secretary, Chair, etc |
Treasurer | Chairman |
| Date | 27/07/2022 | 06/08/2022 |
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CHARITY COMMISSION FOR ENGLAND ANO WAIES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustoesl members of Meon Valley Food Bank On accounts for the year ended 31" December 2021 Charity no Ifan 1190417 Sel out on pages 11-12 I report to the Iruslees on my examination of the accounts of the above charity Ilhe Trust.) for the year ended 3111212021. Responsibilities and basis As the charity's tTUStees. you are responsible for the preparation of the of report accounts in accordance with the reqU1ments of the Charities A¢t 2011 1.the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under sectson 14515llb) of the Act. Independent examiner's I have completed my examinalion. I confirm that no material matters have ststemeni come to my attention in CDnnection with the examination which gives me cause lo believe that in. any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act- or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements conceming the fomi and content ol accounts set out in the Charities (Accounts and Reports) Regulats'ons 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matter5 in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of Ihe accounts to be reached. ' Please dèlete the wo in the brackets rfthey do not apply. Date: Signed: Name: J£ el 8amfield Relevant professional quallflcatlon(s) or body (ff any): Address: rfll IER Oct 2018
Meon Valley Food Bank
Meon Valley Food Bank 1190417 Receipts and payments accounts CC16a For the period 15/07/2020 31/12/2021 To from
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | |||||||
|---|---|---|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 55,768 - - - - - - - 55,768 - - - 55,768 |
Restricted funds to the nearest £ - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - |
Total funds to the nearest £ 55,768 - - - - - - - 55,768 - - - 55,768 |
Last year to the nearest £ |
||||
| 55,768 | |||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Sub total(Gross income for AR) |
55,768 |
- | |||||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | |||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments Rent Phone top up cards Food bank items Website fees Equipment Miscellaneous Insurance Donations Container Gifts for clients Zoom Building work **Sub total ** |
|||||||||
| - | |||||||||
| 5,894 | - | - | 5,894 | - | |||||
| 185 | - | - | 185 | - | |||||
| 6,644 | - | - | 6,644 | - | |||||
| 159 | - | - | 159 | - | |||||
| 1,699 | - | - | 1,699 | - | |||||
| 398 | - | - | 398 | - | |||||
| 778 | - | - | 778 | - | |||||
| 1,500 | - | - | 1,500 | - | |||||
| 403 | - | - | 403 | - | |||||
| 824 | - | - | 824 | - | |||||
| 144 | - | - | 144 | - | |||||
| 1,793 | - | - | 1,793 | - | |||||
| 20,422 | - | - | 20,422 | - | |||||
| - - - 20,422 35,346 - 25,330 60,676 |
- - - - - - - - |
- - - - - - - - |
- - - 20,422 35,346 |
||||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | |||||||||
| - | |||||||||
| **Sub total ** | - | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds 15/07/20 Cash funds this year end |
|||||||||
| - | |||||||||
| 35,346 | - | - | 35,346 | - | |||||
| - | - | - | - | - | |||||
| 25,330 | - | - | 25,330 | - | |||||
| 60,676 | - | - | 60,676 | - |
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Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B5 Liabilities B3 Investment assets B4 Assets retained for the charity’s own use |
Signature Details Details Total cash funds (agree balances with receipts and payments account(s)) Details bank balance petty cash Details donated food Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 60676 - 57 - 0 - 60,733 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) unrestricted - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Michael Salter Andrew Hallam |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| 6,000 | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Michael Salter | 06/08/2022 | ||
| Andrew Hallam | 27/07/2022 |
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