Trustees’ Annual Report for the period
From 15 July 2020 Period start date To 31 August 2021 Period end date
Charity name: MADEX - MADAGASCAR MEDICAL EXPEDITIONS
Charity registration number: 1190415
Objectives and Activities
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SORP reference
Summary of the purposes Para 1.17 For the public benefit, the relief and
of the charity as set out assistance of people in need, in
in its governing Madagascar, who are the victims of
document. Neglected Tropical Diseases, by
researching, treating and delivering
health education.
Summary of the main Para 1.17 and Annual expedition to Madagascar to
1.19
activities in relation to deliver health education, treatment
those purposes for the and to research Neglected Tropical
public benefit, in Diseases.
particular, the activities,
projects or services
identified in the Due to COVID-19 travel restrictions
accounts.
there was no expedition for 2020-2021.
Statement confirming Para 1.18 In planning our activities for the year,
whether the trustees we kept in mind the Charity
have had regard to the Commission’s guidance on public
guidance issued by the benefit at our trustee meetings.
Charity Commission on
public benefit.
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Additional information (optional)
You may choose to include further statements where relevant about:
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SORP reference
Policy on grant making Para 1.38 N/A
Policy on social Para 1.38 N/A
investment including
program related
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investment
Contribution made by Para 1.38 N/A
volunteers
Other We are grateful to our colleagues in
Madagascar for their ongoing
commitment and support in helping
MADEX to deliver its objectives to
improve the education and health of
people in Madagascar.
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Achievements and Performance
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SORP reference
Summary of the main Para 1.20 Although eventually the decision was
achievements of the made not to go through with an
charity, identifying the expedition during 2020-21, the year
difference the charity’s was spent preparing and planning for
work has made to the the intended expedition and thus we
circumstances of its continued to develop strong links with
beneficiaries and any both our colleagues and team mates
wider benefits to society within Madagascar and at the Liverpool
as a whole. School of Tropical Medicine.
Regular discussions were held
throughout the year regarding the
objectives of the project and future
research opportunities.
The time enabled us to focus on
aspects of the project that the trustees
feel will help to improve the long-term
sustainability and positive impacts on
the local Marolambo population.
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Achievements against Para 1.41 See above (in summary of main
objectives set achievements).
Performance of Para 1.41 Due to COVID-19, many grants had
fundraising activities been suspended whilst so many travel
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against objectives set restrictions were in place therefore
fundraising was not successful during
this time period.
Investment performance Para 1.41 N/A
against objectives
Other N/A
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Financial Review
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Review of the charity’s Para 1.21 At the end of this financial period,
financial position at the MADEX had a total of £1,063 in funds.
end of the period
Statement explaining the Para 1.22 Every year £1000 is held as reserve in
policy for holding the form of a contingency fund for
reserves stating why they expeditions. All other costs are
are held budgeted for throughout the year and
used on charitable activities.
Amount of reserves held Para 1.22 £1000
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A. There are no funds that are
in deficit materially in deficit
Explanation of any Para 1.23 The COVID-19 pandemic prevented
uncertainties about the MADEX from being able to travel or
charity continuing as a operate. As such, we had no option but
going concern to cancel the charity's activities during
this period.
MADEX receives funds primarily
through small research and expedition
grants. Due to impacts of the COVID-19
pandemic, the number of eligible
grants was dramatically reduced. Both
COVID-19 and the funding landscape
are ongoing concerns to the charity
continuing. We are committed to our
purpose and as such, moving forward
we will focus on local leadership for
health education in the local area of
Madagascar, to ensure that health
education can be delivered in our
absence.
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Additional information (optional)
You may choose to include further statements where relevant about:
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The charity’s principal Para 1.47 MADEX received £1000 from British
sources of funds Society of Immunology (BSI) in an
(including any education-based expedition grant
fundraising) (received 10.03.2020). Due to COVID-
19 limiting our activities, this project
did not go ahead and the £1000 was
refunded to the BSI.
All funds are held directly in the
MADEX bank account (Co-op
community account).
Investment policy and Para 1.46 N/A. No funds are held in investments.
objectives including any
social investment policy
adopted
A description of the Para 1.46 The charity primarily receives income
principal risks facing the through small research and expedition
charity grants. As a result of the COVID-19
pandemic, the number of eligible
grants we may be eligible for going
forward is likely to be significantly
reduced and the ability of MADEX to
travel and operate may also be
restricted.
Both COVID-19 and the funding
landscape are ongoing concerns to the
charity’s activities. We are committed
to our purpose and as such, moving
forward we will focus on local
leadership for health education in the
local area of Madagascar, to ensure
that health education can be delivered
in our absence.
Note as MADEX has no financial
commitments, there are no financial
risks to the charity. There is only a risk
to the operational capacity of the
charity due to limited income and
restricted travel.
Other N/A
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 CIO - ASSOCIATION
document
(trust deed, royal
charter)
How is the charity Para 1.25 Charitable Incorporated Organisation
constituted? (CIO)
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Charity trustees James Penney, Hannah
methods including details Russell and Stephen Spencer retired by
of any constitutional rotation from office as per the
provisions e.g. election to governing document section 13.
post or name of any
person or body entitled James Penney, Hannah Russell and
to appoint one or more Stephen Spencer were chosen as
trustees trustees and reappointed by discussion
and unanimous agreement of the
remaining trustees.
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Additional information (optional)
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You may choose to include further statements where relevant about:
Policies and procedures Para 1.51 New trustees are provided with a copy
adopted for the induction of the charity governing document, a
and training of trustees copy of the annual report and a
statement of account.
The charity’s Para 1.51 The charity consists of 7 trustees, with
organisational structure quarterly meetings to discuss the
and any wider network objectives and progress of the charity.
with which the charity Tasks are agreed and delegated fairly
works to each trustee.
In organising disease research and
management expeditions, trustees
coordinate with other charities and
organisations, such as the Ministry of
Health Madagascar, Liverpool School of
Tropical Medicine and Hygiene and the
Institute Pasteur.
Trustees lead expeditions of UK and
Malagasy doctors who participate in
schistosomiasis research and
management.
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Relationship with any Para 1.51 There are no official relationships with
related parties other related parties.
Other N/A
Reference and Administrative details
Charity name MADEX - Madagascar Medical Expeditions
Other name the charity
uses
Registered charity 1190415
number
Charity’s principal Garden Flat, 119 Cromwell Road, St. Andrews, Bristol
address BS6 5EX
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Names of the charity trustees who manage the charity
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Name of
person (or
Dates acted if body)
Trustee name Office (if any) not for whole entitled to
year appoint
trustee (if
any)
1 [Dr Stephen Spencer]
2 [Dr Isla Young]
3 [Dr James Penney]
4 [Dr Cortland Linder]
5 [Dr Hannah Russell]
6 [Dr Kate Hyde]
7 [Dr Caitlin Sheehy]
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Corporate trustees – names of the directors at the date the report was approved Director name
N/A Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year N/A
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional) Names and addresses of advisers (Optional information)
Type of Name Address adviser N/A
Name of chief executive or names of senior staff members (Optional information)
N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Dr James Penney Position (eg Trustee Secretary, Chair, etc) Date 06.05.2022
MADEX - MADAGASCAR MEDICAL EXPEDITIONS
1190415
Receipts and payments accounts
Jul 15, 20 Aug 31, 21
For the period from
To
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds funds funds funds to the nearest to the nearest £ to the nearest £ to the nearest £ £
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to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Amount brought forward at start of 1,984 - - 1,984
financial year (from grants)
Donations 98 - - 98
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total (Gross income for AR) 2,082 - - 2,082
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total [ - ] - - -
Total receipts 2,082 - - 2,082
A3 Payments
Website cost 19 - - 19
Reimbursement of grant 1,000 - - 1,000
- - - -
- - - -
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CCXX R1 accounts (SS)
05/17/2022
1
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- - - -
- - - -
- - - -
- - - -
- - - -
Sub total 1,019 - - 1,019
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - -
Total payments 1,019 - - 1,019
Net of receipts/(payments) 1,063 - - 1,063
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 1,063 - - 1,063
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Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Categories Details funds funds to nearest £ to nearest £ B1 Cash funds Coop community direct bank account 1,063 - - - - Total cash funds 1,063 - (agree balances with receipts and payments account(s)) OK OK
CCXX R2 accounts (SS)
2
05/17/2022
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Unrestricted Restricted
funds funds
Details to nearest £ to nearest £
- -
B2 Other monetary assets
- -
- -
- -
- -
- -
Fund to which
Cost (optional)
Details asset belongs
B3 Investment assets -
-
-
-
-
Fund to which
Cost (optional)
Details asset belongs
B4 Assets retained for the -
charity’s own use -
-
-
-
-
-
-
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CCXX R3 accounts (SS)
3
05/17/2022
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
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-
Fund to which Amount due
Details liability relates (optional)
-
-
-
-
-
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Signature
Print Name STEPHEN SPENCER HANNAH RUSSELL
CCXX R4 accounts (SS)
05/17/2022
4
CC16a
Last year
to the nearest £
-
-
-
-
CCXX R5 accounts (SS)
05/17/2022
5
-
-
Endowment funds
to nearest £ - - - - OK
CCXX R6 accounts (SS)
6
05/17/2022
Endowment funds
to nearest £
-
Current value (optional)
-
Current value (optional)
-
CCXX R7 accounts (SS)
05/17/2022
7
-
When due (optional)
Date of approval Apr 26, 22 05/09/2022
CCXX R8 accounts (SS)
8
05/17/2022