Whartons After School Club Annual General Meeting 2022
Date : 5[th] July 2022
Attendees : Julia Dickson (Chair), Gareth Walters (Treasurer), Anna Macdonald (Secretary), Emma Morgan, Isabel Dennison, Dani Beattie (Club Manager).
Apologies : None
Chairs Opening remarks:
It has been another successful year this year for the Whartons After School Club with one of the major accomplishments this year being the smooth transition of the outgoing club manager Carly Milner in February 2022 and the incoming manager Dani Beattie.
Covid 19 measures have been relaxed to now allow children to mix across age groups, with defined areas purposed for set activities. The club is thriving, with children engaged and parents happy as supported by a recent parent survey.
The club is in a great place for the future.
Treasurers report:
The club remains financially robust with 2021 accounts detailing Capital and Reserves of £17,944.83 and a profit (before tax) of £3148.08. Discussions over a potential price increase for parents have been put on hold until budgets have been discussed for increasing staffing for the new academic year 2022/2023.
Staff Changes:
As mentioned in the chairs remarks Carly Milner left the position of club manager in February 2022 with Danielle Beattie taking the role on following a two-week transition period. Donna Robertshaw has moved into a Deputy club manager role, sharing the role with Sheila Rumsey. Rachel Rumsey and Keira Jagpal have also joined the team as play workers. There is currently an open position
Self Evaluation Form (SEF) and Action Plan:
The SEF has been completed and the Action Plan is in progress and to be utilised as a working document. Documents have been sent out to all committee members for review and comment.
Staff Training:
The club has re-registered with the Food Standards Agency and all staff completed their food hygiene certificates. Danielle has identified Designated Senior Leader and SENCO training to start in 2023.
Funding:
The grant received in 2021 from Seedlings of £1200 has been utilised for Forest School sessions this summer term and to redecorate the sensory room. Potential funding for the future would be utilised for creating a mobile library, to encourage reading. Often parents struggle to fit in reading with children following pick up from After School Club, therefore the club are working on initiatives to encourage more reading with support from Year 6 students.
Any Other Business:
None
Close:
The next Annual General Meeting will be arranged June/July 2023.
Profit and Loss Report for Whartons Afterschool Club For Period: 14/07/2020 to 31/12/2021 TURNOVER 4000 Total: LESS COST OF SALES: 5000 Total: GROSS PROFIT: LESS EXPENSES: 7000 7100 7900 7901 8100 8204 Total: Profit Before Tax:
| General Sales | 57,304.84 |
|---|---|
| 57,304.84 | |
| General Purchases | -5,548.82 |
| -5,548.82 | |
| 51,756.02 | |
| Gross Wages | -37,556.24 |
| Rent | -8,000.00 |
| Bank Interest Paid | 9.93 |
| Bank Charges | -0.01 |
| Bad Debt Write Of | -750.4 |
| Insurance | -606.11 |
| -46,902.83 | |
| 4,853.19 |
Balance Sheet for Whartons Afterschool Club
For Period:31/12/2021 FIXED ASSETS: Total Fixed Assets: CURRENT ASSETS:
1100 1200 1210
Total Current Assets:
CURRENT LIABILITIES: Total Current Liability: Current Assets less Current Liabilities: Fixed Assets + Current Assets less Current Liabilities:
CAPITAL AND RESERVES:
Total Capital and Reserves:
0
Debtors Control Account 1,600.75 Current Account 6,342.92 Bank Reserve Account 10,001.16 17,944.83 0 17,944.83 17,944.83 P&L Account 17,944.83 17,944.83
Debtors Control Account - 31/12/21
| Prepayments | 1213.65 |
|---|---|
| Debtors | 2814.4 |
| Debtors Control Account | 1600.75 |
| Rec | 0 |
| Outstanding sales @ 31/12/2021 | ||
|---|---|---|
| CURRENT STATUS | ISSUE DATE | REFERENCCOMPANYNAME |
| PAIDFULL | 12/01/2021 | 1326 GRIME |
| PAIDFULL | 12/01/2021 | 1333 Louise Boyle |
| PAIDFULL | 12/01/2021 | 1335 GRANGE |
| PAIDFULL | 12/01/2021 | 1337 HENDLEY |
| PAIDFULL | 12/01/2021 | 1341 MACDONALD |
| CREDITED | 12/01/2021 | 1345 JEMMA MURPHEY |
| PAIDFULL | 12/01/2021 | 1347 Cameron McDonald |
| PAIDFULL | 12/01/2021 | 1348 Cameron McDonald |
| PAIDFULL | 12/01/2021 | 1349 Astra Merchant |
| PAIDFULL | 12/01/2021 | 1351 Vinnie Moore |
| PAIDFULL | 12/01/2021 | 1357 Greyso Scholtz |
| PAIDFULL | 12/01/2021 | 1366 Lucy Whitley |
| PAIDFULL | 12/03/2021 | 1372 Hannah Laing |
| PAIDFULL | 12/09/2021 | 1373 Hope Etherton |
| PAIDFULL | 12/16/2021 | 1377 DAVIES |
| PAIDFULL | 12/16/2021 | 1378 Freddie Dobinson |
| PAIDFULL | 12/16/2021 | 1381 Rory Johnson |
| PAIDFULL | 12/16/2021 | 1382 KEVIN McCANN |
| PAIDFULL | 12/16/2021 | 1383 Vinnie Moore |
| PAIDFULL | 12/16/2021 | 1384 LAURA OLIVER |
| PAIDFULL | 12/16/2021 | 1385 Niklas Simpson |
| PAIDFULL | 12/16/2021 | 1388 Lucy Whitley |
| PAIDFULL | 12/16/2021 | 1389 Monty Wood |
| PAIDFULL | 12/16/2021 | 1395 Florence Brook |
| PAIDFULL | 12/16/2021 | 1397 Tobias Cox-Hertogs |
| PAIDFULL | 12/16/2021 | 1399 Isobel Hodgson |
| PAIDFULL | 12/16/2021 | 1403 GRANGE |
| PAIDFULL | 12/16/2021 | 1405 MACDONALD |
| PAIDFULL | 12/16/2021 | 1406 Astra Merchant |
| PAIDFULL | 12/16/2021 | 1407 QUEALLY |
| PAIDFULL | 12/16/2021 | 1408 Rowan Price |
| PAIDFULL | 12/16/2021 | 1410 DENNISON |
| PAIDFULL | 12/16/2021 | 1411 DICAPRIO |
| PAIDFULL | 12/16/2021 | 1412 Alison Dowling |
| PAIDFULL | 12/16/2021 | 1413 GRIME |
| PAIDFULL | 12/16/2021 | 1416 MORRISON |
PAIDFULL 12/16/2021 1421 TINDALL PAIDFULL 12/16/2021 1422 WAIGHTS PAIDFULL 12/16/2021 1425 Cameron McDonald PAIDFULL 12/16/2021 1427 Paula Jarvis
| Prepayments | ||||
|---|---|---|---|---|
| PAYMENTID | COMPANYID | COMPANYNPAYMENTDATE | ||
| 13401330 | 3386949 | BROWN | 11/27/2019 | |
| 13871670 | 3386949 | BROWN | 01/21/2020 | |
| 14454159 | 3386949 | BROWN | 03/31/2020 | |
| 16939094 | 3386994 | LEWCOCK | 01/04/2021 | |
| 16065802 | 3386994 | LEWCOCK | 10/02/2020 | |
| 16351267 | 3386994 | LEWCOCK | 11/02/2020 | |
| 16680667 | 3386994 | LEWCOCK | 12/02/2020 | |
| 14974471 | 3386994 | LEWCOCK | 06/02/2020 | |
| 15802190 | 3386994 | LEWCOCK | 09/02/2020 | |
| 17861531 | 4260418 | Charley Fo | 04/06/2021 | |
| 18428427 | 3386949 | BROWN | 06/07/2021 | |
| 19942955 | 3386968 | CARTERHIL | 11/10/2021 | |
| 20221005 | 3386968 | CARTERHIL | 12/06/2021 | |
| 19501825 | 3386970 | CLAYTON | 09/30/2021 | |
| 20361085 | 3608917 | DRAKE | 12/20/2021 | |
| 20471393 | 5089430 | George Bet | 12/31/2021 | |
| Additional Info | ||||
| 1100 balance | 1,600.75 | |||
| Prepayments | 1,213.65 | |||
| BADDEBT | 933 |
| COMPANYI | DESCRIPTI CURRENCYINVOICE T PAID | DESCRIPTI CURRENCYINVOICE T PAID | BALANCE (MC) | |
|---|---|---|---|---|
| 3386992 | 13 x Sessi GBP | 107.9 | 0 | 107.9 |
| 4153436 | 1 x SessionGBP | 8.3 | 0 | 8.3 |
| 3386975 | 12 x Sessi GBP | 184.2 | 0 | 184.2 |
| 3386984 | 13 x Sessi GBP | 199.55 | 147.5 | 52.05 |
| 3386995 | 22 x Sessi GBP | 182.6 | 0 | 182.6 |
| 4217826 | 4 x SessionGBP | 61.4 | 0 | 61.4 |
| 5639848 | 21 x Sessi GBP | 174.3 | 0 | 174.3 |
| 5639848 | 8 x SessionGBP | 66.4 | 0 | 66.4 |
| 4460076 | 9 x SessionGBP | 138.15 | 0 | 138.15 |
| 5967367 | 17 x Sessi GBP | 141.1 | 0 | 141.1 |
| 6057258 | 1 x SessionGBP | 8.3 | 8 | 0.3 |
| 5841553 | 5 x SessionGBP | 41.5 | 12.5 | 29 |
| 5695731 | 9 x Sessio GBP | 74.7 | 0 | 74.7 |
| 6200454 | 3 x SessionGBP | 24.9 | 0 | 24.9 |
| 3386979 | 5 x SessionGBP | 41.5 | 0 | 41.5 |
| 5967361 | 9 x SessionGBP | 74.7 | 0 | 74.7 |
| 5859711 | 5 x SessionGBP | 41.5 | 0 | 41.5 |
| 5847261 | 5 x SessionGBP | 76.75 | 0 | 76.75 |
| 5967367 | 10 x Sessi GBP | 83 | 0 | 83 |
| 4147862 | 6 x SessionGBP | 92.1 | 0 | 92.1 |
| 5847281 | 5 x SessionGBP | 41.5 | 0 | 41.5 |
| 5841553 | 3 x SessionGBP | 24.9 | 0 | 24.9 |
| 5859715 | 3 x SessionGBP | 46.05 | 0 | 46.05 |
| 5057698 | 7 x SessionGBP | 58.1 | 0 | 58.1 |
| 5018551 | 5 x SessionGBP | 41.5 | 1.1 | 40.4 |
| 5018559 | 6 x SessionGBP | 49.8 | 0 | 49.8 |
| 3386975 | 9 x SessionGBP | 138.15 | 0 | 138.15 |
| 3386995 | 13 x Sessi GBP | 107.9 | 0 | 107.9 |
| 4460076 | 2 x SessionGBP | 39 | 0 | 39 |
| 3491742 | 4 x SessionGBP | 61.4 | 0 | 61.4 |
| 5064830 | 4 x SessionGBP | 33.2 | 0 | 33.2 |
| 3446057 | 5 x SessionGBP | 41.5 | 0 | 41.5 |
| 3446063 | 9 x SessionGBP | 74.7 | 41.5 | 33.2 |
| 3971987 | 10 x Sessi GBP | 83 | 0 | 83 |
| 3386992 | 8 x SessionGBP | 66.4 | 0 | 66.4 |
| 3386999 | 8 x SessionGBP | 66.4 | 0 | 66.4 |
| 3387002 | 10 x Sessi GBP | 83 | 0 | 83 |
|---|---|---|---|---|
| 3387007 | 1 x SessionGBP | 23.65 | 0 | 23.65 |
| 5639848 | 11 x Sessi GBP | 91.3 | 0 | 91.3 |
| 6220189 | 2 x SessionGBP | 30.7 | 0 | 30.7 |
| CURRENCYAMOUNT | CURRENCYAMOUNT | BANKID | UNALLOCATED |
|---|---|---|---|
| GBP | 114.5 | 1200 | 8.95 |
| GBP | 164 | 1200 | 164 |
| GBP | 195 | 1200 | 195 |
| GBP | 85 | 1200 | 85 |
| GBP | 85 | 1200 | 85 |
| GBP | 85 | 1200 | 85 |
| GBP | 85 | 1200 | 85 |
| GBP | 85 | 1200 | 66.1 |
| GBP | 85 | 1200 | 85 |
| GBP | 74.7 | 1200 | 8.6 |
| GBP | 8.3 | 1200 | 8.3 |
| GBP | 200 | 1200 | 42.3 |
| GBP | 200 | 1200 | 200 |
| GBP | 34 | 1200 | 0.8 |
| GBP | 92.1 | 1200 | 69.7 |
| GBP | 41.5 | 1200 | 24.9 |
43 Riverside Walk
Otley
LS21 1FG
2[nd] April 2022
Dear Mrs Dickson,
Re: Audit of The Whartons After School Club accounts
I confirm that I undertook an audit of The Whartons After School Club accounts for the period 14/07/20 to 31/12/21 on 1[st] April 2022.
I was provided with sufficient evidence by the manager, Dani Beattie, to test a sample of income and expenditure transactions, reviewing their appropriateness, and agreeing the bank balance to the statement of accounts.
I confirm that I have found no material error or disclosure.
As such, I am pleased to confirm that The Whartons After School Club for the period 14/07/20 to 31/12/21 is in accordance with the books of accounts and supporting documents supplied to me, and that the closing balances are correct.
Yours sincerely,