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2022-03-31-accounts

ANNUAL REPORT AND STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

Leatherhead Community Hub

Charity Registration No. 1190394

LEATHERHEAD COMMUNITY HUB LEGAL AND ADMINISTRATIVE INFORMATION

WORKING NAME: Leatherhead Community Hub (LCH) CHARITY NUMBER: 1190394 START OF FINANCIAL YEAR: 1st April 2021 END OF FINANCIAL YEAR: 31st March 2022 TRUSTEES WHO SERVED Mr A Moulton (Chairman) DURING THIS FINANCIAL YEAR: Mrs J Moore Mrs R Shepherd Mr R Furze Mrs P Horner-Long Mr M Williams (from 11[th] November 2021) GOVERNING INSTRUMENT: Established as a Charitable Incorporated Organisation (CIO) under constitution dated 13[th] July 2020 OBJECTS The objectives of the charity are to provide facilities and services for the local community both itself and through acting as an umbrella organisation for other charitable and public/private partners in and around North Leatherhead in Surrey. The charity aims to fulfil these objectives with the help of their partners and a team of experienced volunteers. The Trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing its aims and objectives and in planning future activities. CORRESPONDENCE: Leatherhead Community Hub Kingston Avenue, Leatherhead, Surrey KT22 7PX BANKERS: The Co-operative Bank PO Box 250 Skelmersdale Lancashire WN8 6WT Metro Bank 91A High Street Epsom Surrey KT19 8D

LEATHERHEAD COMMUNITY HUB TRUSTEES REPORT

Introduction

The Board of Trustees are pleased to present their annual report and accounts for the period ended 31 March 2022.

This is the second set of accounts prepared by the charity which was established as a Charitable Incorporated Organisation ("CIO") on 13 July 2020.

Structure, Governance and Management

Trustees appointment

Trustees are appointed with regard to the skills required by the charity and their dedication to its purposes. The initial trustees have been appointed for a range of periods to ensure continuity. Other trustees are appointed for an initial period of three years. The Trustees meet on a monthly basis to deal with strategic matters, to approve policies and major operational decisions and to monitor the progress of the charity including its finances and risk issues. Daily operational matters are delegated to an Operational team which meets regularly.

The trustees welcomed Michael Williams to the Board in November 2021. Michael has considerable business experience and was hugely involved in the establishment of the charity over the last 18 months.

Trustees Responsibilities

The Charities Act 2011 requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the trust and of the surplus of the trust for that period. In preparing those financial statements the trustees are required to:

The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the trust. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other Irregularities.

Partnerships

The charity has been established as an umbrella organisation for several charities with the common aim of serving the people of North Leatherhead and its environs, rebuilding a true sense of community, hope and support. The charity is independent of the partner organisations and there are no formal partnership agreements. Hire agreements are entered into, where relevant, for the use of parts of the community centre. The initial partners are:

During the year we invited the youth charity, The Links Centre 2030, to join this group of partners. The charity is also most grateful for the support it is receiving from Mole Valley District Council and Surrey County Council as we develop services for the area.

Achievements and performance

The year was as extremely busy one for the charity as we embarked on a major refurbishment of the rear part of the community centre (for which we have a five-year lease with Mole Valley District Council) to create a new commercial kitchen and cafe area as well as new toilets and meeting room. Alongside this work a community well-being garden was developed and work done to the courtyard to enable the cafe to serve guests outside when weather allowed. The work was funded from a range of sources but was hugely supported by a crowd-funding campaign which raised significant funds from the community. We also received a major grant of £25,000 from Mole Valley grant funding and other generous donations towards refurbishment or equipment from a range of local businesses and individuals. We are most grateful to all our donors, without whom this work would not have been possible.

During the refurbishment The Hive and the Mid Surrey Community Fridge were able to continue to function and our partners in the front half of the building, St Giles Playgroup and the Epsom and Leatherhead Foodbank were working as normal. The refurbishment was largely completed by December 2021 and the charity then began a recruitment process for a Cafe Manager to run the cafe and help to coordinate events. We were delighted to appoint Rachel Mayhew to this post and she started work in March 2022. The cafe officially opened in April 2022 and is open from Tuesday to Saturday each week from 9am to 3pm serving a range of refreshments including light meals, cakes and drinks. Rachel and the operational team have devoted much time to making the cafe a welcoming and homely environment. They have also developed, and will continue to develop a team of volunteers to cook and serve in the cafe. Another major project has been the establishment of a system for hiring the various community spaces when not used by the charity partners. The intention has been to give priority to groups who are offering services and other opportunities to residents of North Leatherhead. Hiring of spaces commenced in the final quarter of the financial year.

Financial Review

The financial statements set out the income and expenditure for the first full year of the charity, ended 31 March 2022 and the financial position at that date. Income for the year very largely related to donations given for the refurbishment of the centre and garden and the equipping of the cafe. This income of £156,805 also included two grants towards the salary of the Cafe Manager amounting to £15,000 and the majority of this income has been carried forward as a restricted fund. Income from charitable activities comprised agreed contributions from partners who hire spaces within the centre as well as hire income from other users. Expenditure principally related to refurbishment of the building and garden and their equipping (£114,522) and the legal costs associated with legal licenses and the negotiation of a potential new 25 year lease with MVDC (£10,494). The other major cost related to the rent for the building. At the end of the year the charity had reserves of £23,807 of which £14,057 was restricted primarily to the costs of the Cafe Manager in 2022/23.

Planning for the future

The three key areas of focus for 2022/23 are establishing the successful operation of the cafe, maximising the use of the space for partners and the broader community, and securing a long-term lease from Mole Valley District Council.

Reserves policy

Given the potential volatility of income, we aim to retain a reserve representing at least 3 months expenditure at all times to ensure that we can meet our ongoing needs. This reserve will need to be built up over a period of time through fundraising and with the help of our partners. The Trustees are satisfied that, for the present, actions have been put in train to ensure the financial viability of the charity.

This report was approved by the Board of Trustees on 23 December 2022 and signed on its behalf by:

Chair of Trustees:

Mr `A Moulton

LEATHERHEAD COMMUNITY HUB

PROFIT AND LOSS ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2022

**Unrestricted ** Restricted **Total ** **Total **
Funds Funds Funds Funds
Notes 2022
2022
2022		 2021
Incoming resources
Voluntary income
Income from Charitable Activities
Investment income
Total incoming resources
Resources expended
Costs of charitable activities
Costs of fundraising
Total resources expended
Net movement in funds
Total funds brought forward		 £ £ £ £
2 87,055 69,750 156,805 13,095
3 ,5250 0 5,250
4 0 0 0 -
92,305 69,750 162,055 13,095
5 89,223 55,693 144,916 5,689
738 0 738 0
89,961
55,693		 145,654 5,689
2,344
14,057
16,401		 7,406
7,406 0 7,406 0
Total funds carried forward
9,750 14,057
23,807		 7,406

LEATHERHEAD COMMUNITY HUB

BALANCE SHEET

AS AT 31 MARCH 2022
Notes 2022
2022
2021
£ £ £
Current assets
Debtors 1,350 0
Cashat bankandin hand 52,130 10,406
53,480 10,406
**Creditors: amounts falling due withinone year ** 8 (29,673) (3,000)
Net current assets 23,807
7,406
Net assets 23,807
7,406
**The funds of the charity: **
Unrestrictedrevenue accumulatedfunds 9 9,750 7,406
Restrictedrevenue accumulatedfunds 10 14,057
0
Total charity funds **23,807 **
7,406

LEATHERHEAD COMMUNITY HUB

NOTES TO THE ACCOUNTS FOR YEAR ENDED

31 MARCH 2022

1 Accounting policies

Basis of preparation

The accounts have been prepared under the historical cost convention and in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland and with the Charities Act 2011.

Incoming resources

Donations

Donations are credited in the year in which they are receivable. Associated gift aid is recognised in the period when the donation is received.

Interest

Interest is credited in the year in which it is receivable.

Resources expended

Expenditure is recognised when a liability is incurred.

2 Voluntary Income 2022
2022
2022
2021
£ £
£
£
Unrestricted Restricted **Total **
**Total **
Individuals 76,269 0 76,269 0
Donations by Donations by
organisations 1,200 20,500 21,700 2,000
Grantsfromtrusts 0 17,750 17,750 0
LocalGovernment Grants 0 31,500 31,500 11,095
GiftAid 9,586 0 9,586 0
Total voluntaryincome 87,055
69,750
156,805
13,095
Income from Charitable
3 Activities 2022
2022
2022
2021
£ £ £ £
Unrestricted Restricted **Total **
**Total **
Rentfrom LCHpartners 4,205 0 4,205 0
Rentforother room hire 1,045 0 1,045 0
Total income from charitable
activities		 5,250
0
5,250
0
4 Investment income 2022
2022
2022		 2021
£ £
£
£
Unrestricted Restricted
Total		 **Total **
Bank interest 0 0
0
-
Total investmentincome 0 0 0 -
**5 ** Costs of charitable activities 2022
2022
2022		 2021
£ £
£
£
Unrestricted Restricted
Total		 **Total **
BuildingRefurbishment 39,481
30,000		 69,481 2,023
Equipment purchase 20,841
19,000		 39,841
0
Equipmenthire andmaintenance 2,996 0 2,996 494
Gardencosts 1,200 4,000 5,200 0
Rent andrates 13,025 0 13,025 3,000
Salaries 0 981
981
0
Events 63 1,712
1,775		 0
Legalcosts 10,494
0		 10,494
0
Insurance 210 0 210 96
Othergeneraladministrationcosts 913 0 913 76
Total costs of charitable activities 89,223
55,693		 144,916 5,689
**6 ** **Taxation **
The charity is exempt from tax on its charitable activities.
7 Debtors 2022 2021
£ £
Gift aid 1,175 0
Otherdebtors 175 0
1,350 0
Creditors: amounts falling due within one year
8 2022 2021
£
£
Creditors and accruals 26,673 0
Loans 3,000 3,000
29,673 3,000
9 Unrestricted Funds 2022
£
Balance at1 April 2021 7,406
Incomingresources 92,305
Outgoingresources 89,961
Balance at 31 March 2022 9,750
10 Restricted Funds
£
Balance at1 April 2021 0
Incomingresources 69,750
Outgoingresources 55,693
Balance at 31 March 2022 14,057

Independent examiner’s report to the trustees of Leatherhead Community Hub

I report to the trustees on my examination of the accounts of the Leatherhead Community Hub (the Trust) for the year ended 31st March 2022.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

John Whittaker BSc (Hons) ACA 10 Taleworth Road Ashtead, Surrey. KT21 2PT

Date 23[rd] December 2022