## **Trustees’ Annual Report for the period** ## **From 10th July 2020 To 31st March 2021** ## **Charity name: Christmas For CAMHS** ## **Charity registration number: 1190353** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the
purposes of the
charity as set out in its
governing document|Para 1.17|1) For the public benefit, to ensure children and young
people being treated in mental health units - particularly but
not exclusively Child and Adolescent Mental Health Services
(CAMHS) - across the UK, know they are remembered at
Christmas. This will primarily but not exclusively be achieved
by sourcing and arranging the supply of gifts to these units to
be distributed to the children around Christmas time. This
may involve the direct purchase of gifts, or the distribution of
gifts purchased by others for this purpose.
2) To promote awareness of children and young people
being treated in mental health units - particularly but not
exclusively Child and Adolescent Mental Health Services
(CAMHS) - across the UK for the public benefit, with the
focus of using this awareness to fundraise towards
advancing (1).| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the
activities, projects or
services identified in
the accounts.|Para 1.17
and 1.19|Christmas For CAMHS provides special Christmas gifts
every year for children and young people who are inpatients
in child and adolescent mental health (CAMHS) wards across
the UK over the Christmas holiday period.
We want to make children and young people who are
inpatients over the festive season feel thought-about, special
and included - our individual gifts for each young person to
keep, as well as gifts for their ward, help us to do this.
We achieve this by fundraising, primarily receiving donations
from members of the public, but also small grants and
corporate donations. We use these funds to buy gifts in bulk,
and to pay for the shipping of these gifts to hospitals. We also
receive donations of gifts from members of the public, mostly
purchased from our Amazon wish list and sent directly to us,| for us to package with the gifts our funds have purchased, and send to the CAMHS units. We contact every CAMHS unit in advance of Christmas, to ensure we have up to date information on where to send the gifts, how many gifts to send, and ask for their requests on the type of gifts their young people would most like to receive. We have a mailing list of CAMHS staff, and if we do not hear back from a CAMHS unit in response to our email, we telephone the unit. In the rare cases that we cannot reach a unit, we send a selection of suitable gifts according to the number of beds listed on the unit’s website. CAMHS staff use our gift request form to make specific requests, such as for particular games or particular themed items that would be popular with their inpatients. We use information about units to ensure we send suitable gifts, such as the age and gender of the children and young people, and whether the ward is specifically for young people with learning disabilities. We ensure we reach every CAMHS unit in the UK by liaising with NHS England, which holds information on all the NHS and private CAMHS units in England, and with equivalent bodies in Wales, Scotland and Northern Ireland. We ensure the safety of our gifts by consulting with CAMHS staff on the suitability of gifts. We maintain a robust list of items that we do not provide due to the potential risk that young people in distress could use them to hurt themselves or others, such as items with batteries, and spiral-bound notebooks. In addition to this, we specifically ask CAMHS staff at each unit if any gifts are not suitable, as we have learned that different CAMHS units have different safety requirements, to meet the needs of their different patient groups. We enable CAMHS staff (who are best-placed to risk assess the gifts as they know the children and young people in their care and specific risks relating to them and their environment) to check all gifts for suitability and safety, as we do not wrap the gifts. We provide wrapping paper and gift tags for staff to gift wrap after they have checked the gifts. The vast majority of CAMHS staff tell us that their ward or hospital does not receive any other gifts in addition to the gifts from Christmas For CAMHS. |||Occasionally we are contacted by individuals or small
organisations who would like to donate gifts to a CAMHS
unit. We have information on our website about how best to
do this, and a map of the CAMHS units in the UK, so that the
public can find a CAMHS unit nearest to them. We have
occasionally linked individuals or small organisations with
specific CAMHS units, with the prior consent of CAMHS unit
staff to share their details. This helps others to achieve a
charitable purpose, increases the gifts received by CAMHS
units, and helps raise awareness.| |---|---|---| |Statement confirming
whether the trustees
have had regard to
the guidance issued
by the Charity
Commission on public
benefit|Para 1.18|The trustees are aware of the guidance issued by the Charity
Commission on public benefit. Our purpose is for the benefit
of children and young people in CAMHS units, we believe
these children and young people derive benefit from
receiving gifts and knowing they are thought about during the
Christmas period; we specifically select gifts to be beneficial
to their wellbeing such as sensory toys, self-care items, and
activities to provide occupation and fulfilment such as crafts.
We believe the children and young people also benefit from
gifts to help them collectively celebrate Christmas, such as
items to decorate wards, and the mental wellbeing advent
calendar.
We collect feedback from mental health and education staff
at CAMHS units to ensure our work achieves this purpose
and review our processes to optimise this.
The trustees carry out the purpose by organising the
collection of funds, organising volunteers, and arranging the
purchase and distribution of gifts. In 2020-21 we had no paid
staff, the charity’s activities were all carried out by the
trustees and by volunteers coordinated by the trustees.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant
making|Para 1.38|Not applicable.| |Contribution made by
volunteers|Para 1.38|We were wonderfully supported by over 30 volunteers, known
as “Volunteer Elves”, who volunteered with a wide range of
tasks including contacting media, writing press releases,
creating social media content, administrative tasks, finding
suitable gifts, contacting CAMHS units, delivering gifts, and
packing gift parcels.| |---|---|---| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the
charity’s work has
made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.|Para 1.20|For Christmas 2020 we sent 1333 individual gifts and 95 ward
gifts to over 70 hospitals. We also sent activities such as
Christmas decoration making packs, and most units
requested to receive the mental wellbeing advent calendar,
created by volunteer Sam Layton.
Our spending on gifts was increased from the previous year,
reflecting our increased income, largely because we decided
to donate an additional gift to each ward to keep in addition to
the individual gifts for each young person. Gifts requested by
wards as their “ward gift” included board games and sports
equipment such as soft footballs.
We also offered small sensory toys as additional gifts
alongside individual gifts.
Feedback from CAMHS unit staff:
“I wanted to thank you all for your generous donation, all the
hard work you put into fundraising and the time spent finding
the most thoughtful gifts for our young people. It will make a
huge difference to an already difficult time of year, made even
more challenging because of the pandemic.” Occupational
therapist, CAMHS unit, England
“Our children loved their gifts, especially the lovely colouring
books. Thank you so so much again, what a wonderful charity
you are.” Staff nurse, CAMHS unit, England
“The young people would like to thank you. They were so sad
to be in hospital at Christmas time and they said it really
made their day.” Ward manager, Eating disorders CAMHS
unit, England| “Thank you so much for the very generous gifts which you donated at Christmas time , these were very much appreciated by the young people.” Senior Staff Nurse, CAMHS unit, Wales “The range of items you sent were very thought out and relevant to the young people” Specialist nurse, Learning Disability CAMHS unit” In terms of the benefit to wider society, many people that are unfamiliar with CAMHS, were previously unaware that CAMHS units were less likely to receive gifts than other children's medical hospitals/wards. Our work makes this issue more well known among mainstream society and not just those who have been supported by CAMHS. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|We had aimed to send gifts to every child and young person
in a CAMHS unit in the UK. With the exception of three units
who chose not to receive our gifts (they were all receiving
other gifts), one newly opened unit that we were not aware of,
and one unit whose parcel was returned as we did not have
the unit’s full address, this was achieved.| |---|---|---| |Performance of
fundraising activities
against objectives set|Para 1.41|2020-2021 was by far our most successful year for
fundraising. This was completely unexpected, given that our
income was over four times more than 2019-2020, and we are
not quite clear what caused this dramatic increase. Our
fundraising video, featuring staff from four CAMHS units, was
shared over 50,000 times on Twitter, as well as being shared
further on Facebook and Instagram, which likely caused many
people to hear about us, who had not heard about us before.
We also received fundraising from Laur E’s sponsored
yogathon in January 2021, and Christopher H’s cycle ride
called Marie’s Challenge (although the cycling was later in the
year, some of the sponsorship funds were received within the
2020-21 financial year).| |Other||We were very fortunate to be offered space at St Michael’s
Church in Bath for our gift-packing weekend. We had planned
to use their underground space, but due to the November
lockdown, the church was not in use due to the church
services being held online, so we were able to use the| amazing church hall! We would like to extend our thanks to Lisa and all at St Michael’s for making us so welcome. ## **Financial Review** |Review of the
charity’s financial
position at the end of
the period|Para 1.21|The charity is in a comfortable financial position to enable us
to plan ahead for Christmas 2021 and increase our spending
at Christmas to further achieve our aims. We spent just over
£8000 for Christmas 2020. We are comfortable enough
financially to increase our spending per ward and will undergo
consultation with CAMHS unit staff to find where an increase in
spending could have the most impact.| |---|---|---| |Statement explaining
the policy for holding
reserves stating why
they are held|Para 1.22|We hold reserves to cover our minimum expenses (insurance,
accountancy, web hosting) to enable us to continue operating
even if we had no funding.| |Amount of reserves
held|Para 1.22|£2500| |Reasons for holding
zero reserves|Para 1.22|Not applicable.| |Details of fund
materially in deficit|Para 1.24|Not applicable.| |Explanation of any
uncertainties about
the charity continuing
as a going concern|Para 1.23|There are no uncertainties; we intend to continue as we have
been into 2021-22.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|Our main fundraising for 2020-21 was conducted through
Virgin Money Giving fundraising website, collecting donations
from members of the public. Fundraising activities included a
sponsored silence, sponsored yogathon, and sponsored cycle
and choir fundraising.
We also received a grant from a corporation, and two
donations from companies.| |---|---|---| |A description of the
principal risks facing
the charity|Para 1.46|As 2020-21 was a very successful year for fundraising, we are
in a secure financial position for 2021-22, and have surplus
funds to carry out the same activities for Christmas 2021.
The only risks identified relate to trustees not having sufficient
time to achieve our aims to the best of our abilities, particularly
if there is a decrease in support from volunteers, as this can
be variable.
As the charity grows, we anticipate the need to hire staff in the
run-up to Christmas to coordinate purchase and distribution of
gifts.| |---|---|---| |Other||We intend to continue our current work into 2021 and aim to
run a very similar Christmas set-up, hopefully reaching even
more children and young people and making them feel special
and cared about.| ## **Structure, Governance and Management** |Description of
charity’s trusts:||Not applicable| |---|---|---| |Type of governing
document
(trust deed, royal
charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Christmas For CAMHS is a Charitable Incorporated
Organisation. We have a constitution.| |Trustee selection
methods including
details of any
constitutional
provisions e.g.
election to post or
name of any person
or body entitled to
appoint one or more
trustees|Para 1.25|To be reviewed when we next select new trustees. There are
no specific people or bodies entitled to appoint trustees.| **Reference and Administrative details** |Charity name|Christmas For CAMHS| |---|---| |Other name the
charity uses|(known as Xmas 4 CAMHS on Twitter)| |Registered charity
number|**1190353**| |Charity’s principal
address|8 Charlcombe View Road, Bath BA1 6JY| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---| |Rosanna Bevan||Whole year|Not applicable| |Matt Glanville||Whole year|Not applicable| |Lauren Nathan-Lane||Whole year|Not applicable| Corporate trustees – not applicable Name of trustees holding title to property belonging to the charity - not applicable ## **Funds held as custodian trustees on behalf of others - not applicable** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Not applicable ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature** **Full name(s): Rosanna Bevan** **Signature** **Full name(s): Lauren Nathan-Lane** **Position (eg Secretary, Chair, etc): trustees** **Date: 29/01/2022** **Charity Number: 1190353** ## **Christmas For CAMHS** ## **Accounts** **for the period ended 31 March 2021** ## **Christmas For CAMHS** ||**Contents**|| |---|---|---| |||**Page**| |Accountants' report||**1**| |Trading, profit and loss account||**2**| |Balance sheet||**3**| ## **Christmas For CAMHS** ## **Information** **Accountants** Charlton Baker Limited Chartered Accountants and Business Advisors 7-7c Snuff Street Devizes Wiltshire SN10 1DU **Business address** 8 Charlcombe View Road Bath BA1 6JY **Trustees** Rosanna Bevan Lauren Nathan-Lane Matthew Glanville Cbrbtma8 For CAMHS Aeeollntants, Report on the Unaudhed Accounts to Christmas For CAMHS As described on page 3 you have approved the accounts for the period ended 31 March 2021 set out on pages 2 to 3. tn accordance with your instructions we have compiled these unaudited accounts from the accounting Tecords and infornmtion and explanations supplied to us. CHARLTON BAKER LIMrrED Chartered Accounlanls 7-7c Snuff St, Devizes, WillshiTe SN10 1 DU Telephone.. 01380 723692 Company No.. 07179787 JAtJuAQq 2022 Charlton Bakcr Limit Chartered Ac￿untallts and Business Advisors 7-7c Snuff Str¢¢t Devi2¢S WiItshir¢ SNIO IDU Page I ## **Christmas For CAMHS** ## **Profit and loss account** ## **for the period ended 31 March 2021** |**Income**
Donations received
**Cost of sales**
Purchases
**Expenses**
Printing, postage and stationery
Accountancy
**Net profit**|**Period**
**ended**
**31/03/21**
**£**
**£**
26,878
8,194
8,194
18,684
122
420
)
(542
18,142| |---|---| **Page 2** ## **Christmas For CAMHS** |**Balance sheet**
**as at 31 March 2021**
**Current assets**
Cash at bank and in hand
**Current liabilities**
Accruals
**Net current assets**
**Total assets less current**
**liabilities**
**Capital account**
Funds introduced
Profit for the period|**31/03/21**
**£**
**£**
26,949
420
26,529
26,529
8,387
18,142
26,529|**31/03/21**
**£**
**£**
26,949
420
26,529
26,529
8,387
18,142
26,529| |---|---|---| |||26,529| |||8,387
18,142| |||26,529| I approve these accounts and confirm that I have made available all relevant records and information for their preparation. **Rosanna Bevan Lauren Nathan-Lane Matthew Glanville** **Date: 29/01/2022** **Page 3** CHARITY COMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the t￿￿10•$1 members of Lti ol ST MAS foo CAIY]FlS 311D31202I On a¢¢ounts for the yoar ended Charlty no (if any) IIq0252 Set out on pag•s I report to the trustees <)n my examination of the accounts of the above charity (Ihe Trusf) for the year ended 3 1 0 3 £oL I. Respon8iblllllo• •nd basos of r•wt As tlkg chaiivs trustees. you are rosporK8ible for the preparatlon of the acc#)unts in acoydance the requlrements of the Charl￿6 A(# 2011 (Ihe Ac*'). I report in respect of rny examinatK)n of the Trust's accounts carried out under section 145 of th8 2011 Act and in carrying oul my examination, I have followed all the applicable Dlrections given by the Charity Commlsslon under s8dion 1495Xb) the A Independenl •xamlnerf8 statoment I have CoM￿led my examinatkjn. I confKm that no materlal matter8 have come to my attention in (x)nnecilon wlth the examination (other than that disclosed below ') vh)ich gives me Cause to beli8ve that in, any material re$p8cL" the accountir¥J records not kerrt In accordance with 8ectlon 130 of the Chaftties Acl; or the accounts did not aixord the accounting recx>rds; or the accwnts did not comply with the applicable requirements concerniThJ the forni and ￿ntent of accounts S8t out In the Charities {Aco)unts and Rep(xts) Regulauons 21)08 other than any requirement that the acwunts give a Irue and fair, view whl¢h Is not a matter considered as part of an Independènt examinalon. I have no Concerns and have come across no other matters In Connection with the examination to V4hich attention shoukj be drawn in this report In order to enable a (￿Oper underslanding of the accounts to be reached. ' Please delete the wonls In the brackets rfth8y do nol apply. Slgn•d: Date: 15101/101£ Name: C LLI i klLLI NtrTOTrJ Rèlevant professlonal quallfieation(s) or body ICA£WJ IER OGt 2018 (if any): Address: c SK5uff STICET EUIL£S LTSHiec S￿10 I OL) Section B Disclosure Only complete rf the examiner needs to highlight material matters of concem (see CC32. Independent examination of charity a¢￿unts. directions and guidance for 8xaminers). Glve here brlof d•tsil$ of any Itoms that the examlner wlshes to dlsclo8e. IER Oct 2018