2025-03-31-accounts

Fifth Annual Report of the Trustees, Holtby Village Hall Management Committee, Charity Number 1190336. Year Ending 31 March 2025.

1. Objects and Activities.

The object of the Holtby Village Hall Management Committee (HVHMC) is to provide social and recreational amenities for the villagers of Holtby and any adjacent villages within a radius of 2.5 miles of Holtby through the provision of a publicly available building for community activities known as Holtby Village Hall.

2. Achievements and Performance.

The above object is achieved by the upkeep and maintenance and hiring of the Hall, which is a wooden building near the centre of the village, available for hire to any person or organisation at charges determined by the charity trustees. The charges comprise :

A standing charge for hire, or

A reduced charge for hire where agreed, for residents of the village of Holtby and its outlying properties.

In our fifth year as a charity we have continued to improve the building and its surroundings. In April 2024 (as predicted in the Fourth Annual Report) the new, contract quality floor was fitted. This was expensive and substantially reduced our reserves. However in August we were invited to bid for a grant by Community4Yorkshire to help reduce our carbon footprint and provide other improvements to benefit the communities of Holtby and Warthill. Our bid was successful and has allowed us to fit solar panels and a battery to reduce our dependence on fossil-fuelled mains electricity, to fit a new disabled access door, and to acquire garden furniture and planting for the outside spaces in front of and behind the Hall itself. The timescale for these projects was tight, since all the works had to be funded from the City of York Council’s 2024-2025 budget. In the event all the works were completed to schedule except the delivery of the garden furniture. However all was paid for, and the grant money received, within the time frame required. Our insurers required a new Fire Risk Assessment as a result of the changes. The Assessment and its recommended actions will be dealt with in the 2025-2026 financial year. The completion of the ceiling in the kitchen will also be addressed.

The usage of the Hall has increased a little during the year. In July it was a Polling Station for the general election and the annual harvest supper took place in October. The Hall was again opened for York Marathon Day in October. In order to reduce the workload on the helpers a revised menu was offered for this. Spectator numbers also seemed to be down, so the atmosphere in the Hall was a little less pressured.

There have been three parties, funeral teas, occasional events for Warthill School and the church, ballet class, and the facilities are used by the Community Payback scheme when they come to maintain the adjacent Village Churchyard.

These events were in addition to the regular, monthly Holtby Trader and Village Quiz, weekly yoga classes in winter (now supplemented by monthly meetings on a Saturday), Snooker Group meetings most weeks, and three-monthly Parish Council meetings which comprise the remaining bookings this year. All who have used the Hall are very complimentary and we hope this reputation will spread.

There have been no changes to the Trustees or the Constitution of the HVHMC during the reporting period.

Holtby Village Hall Management Committee

Receipts and Payments Account

Receipts City of York Eco Grant Holtby Trader Snooker Laura Brough Marathon Day Mairi - Baking etc Quiz Night Misc Hall hire Polling Station C Utley - Holtby Trader donation Refund Lampost base Refund Plusnet (Utilities) Payments Utilities Insurance Maintenance Cleaning Building Improvements Equipment Purchases Marketing Legal & Professional fees Landscaping External Furniture - Disabled access area Signage Marathon Costs Centenary Sundry Net of receipts/(payments) Statement of Assets and Liabilities Funds at Bank Cash Funds Restricted Funds - Ukraine Designated Funds - City of York Unrestricted Funds	Year to 31.03.24 UnRestricted Funds £ - 197 330 608 183 58 302 60 150 - - - 1,887 1,644 - 247 - 240 63 - 27 528 - 137 5 2,891 (1,004) As at 31.03.2024 £ UnRestricted Funds 22,495 1,187 23,682 20 - 23,662 23,682	UnRestricted Funds Restricted Funds Total £ £ £ - 19,023 19,023 217 - 217 392 - 392 - - 0 215 - 215 47 - 47 446 - 446 240 - 240 350 - 350 53 - 53 80 - 80 79 - 79 Year to 31.03.25
		2,119 19,023 21,142
		1,679 - 1,679 529 - 529 144 - 144 36 - 36 5,433 1,823 7,256 - 7,722 7,722 - - 0 369 - 369 - - 0 - 1,932 1,932 - - 0 100 - 100 - - 0 5 - 5
		8,294 11,477 19,771
		(6,175) 7,546 1,372
		As at 31.03.2025 As at 31.03.2025 As at 31.03.2025 £ £ £ UnRestricted Funds Restricted Funds Total 17,488 7,566 25,054 -
		17,488 7,566 25,054
		20 20 7,546 7,546 17,488 17,488
		17,488 7,566 25,054

Notes to the Financial Statements

1 The Financial Statements have been prepared on a receipts and payments basis.

Signed by one or two trustees on behalf of all the trustees	Signature		Print Name		Date of approval