WEST MIDLANDS 4X4 RESPONSE TRUSTEES REPORT YEAR ENDED 1 APRIL 2021
Charity Registration number
Registered Office
1190329 First Floor, 4 Holt Court North Heneage Street West Birmingham B7 4AX
Independent examiners
Richards Associates Limited North Lodge Hawkesyard Armitage Lane Rugeley Staffordshire WS15 1PS
Trustees acting during the year
A list of the trustees of West Midlands 4x4 Response is given at the end of the trustees report.
Structure, Governance and Management
The charity is a Registered Charity and is generally governed by the rules and regulations of the Charity Commission. The Charity also has its own constitution, the decisions and responsibilities of which are taken by non-paid Trustees.
The trustees meet at a formal meeting annually. Trustees are usually appointed throughout the year and do not exceed eight.
Objectives, activities and public benefit
To preserve and protect human life and property by supplementing and supporting emergency services, statutotry bodies and other organisations as deemed appropriate by the trustees. In particular but not exclusively by providing drivers, 4x4 vehicles and other resources in adverse conditions or other times of need.
The charity operates mainly in the Shropshire, Staffordshire, West Midlands and Warwickshire areas.
The trustees have reviewed the Charity Commission's guidance to report on public benefit and the Charity's aims and objects are consistent with this guidance. All the activities undertaken during the year were for public benefit.
Registered Charity Number 1190329 Page 1
WEST MIDLANDS 4X4 RESPONSE TRUSTEES REPORT YEAR ENDED 1 APRIL 2021
Achievements, performance and looking ahead
The period April 2020 to April 2021 has seen some outstanding achievements from the charity,whilst dealing with all our normal charitable activities such as assisting the NHS and other emergency services in times of adverse weather we have also been able to provide a large amount of assistance throughout our community during the COVID-19 Pandemic. The charity as a whole has performed incredibly well under immense pressure and we have successfully fulfilled our mission as a charity.
The future
The future is exciting for West Midlands 4x4 Response, with a strong leadership team now in place and a firm financial footing we will be able to provide assistance a wider area with a higher level of training than seen in previous years.
Results for the year
The results for the year are contained in the accounts attached to this report, and have been approved by the trustees.
POLICY ON RESERVE
Scope, definition and purpose
The trustees have reviewed the charity's reserves policy to ensure it complies with the guidance issued by the Charity Commission.
Reserves are held by the charity to cover the day to day running costs can be met in the coming year to ensure continuity of serivce to its members and service users.
Policy aims
The trustees believe that this level of reserves is prudent and necessary to ensure that the charity can run efficiently and meet future needs.
General contingency reserves to cover costs of replacement equipment and unforseen costs.
Registered Charity Number 1190329 Page 2
WEST MIDLANDS 4X4 RESPONSE TRUSTEES REPORT YEAR ENDED 1 APRIL 2021
Policy aims coninued…
In the event of the reserves falling significantly below the target level, the trustees will aim to restore the reserves as soon as possible by increasing fundraising and possibly, increasing fees.
The trustees will not, however, take any steps that might call into question the ability of the charity to continue as a financially viable operation in the long term.
Risk management
The trustees understand their responsibility for monitoring and controlling the financial and operational risks to which the charity is exposed to.
Statement of trustees responsibilities
The trustees are responsible for preparing the trustees annual report and the financial statements in accordance with applicable law and United Kingdom Accounting standards (United Kingdom Generally accepted Accounting Practice)
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at the time the financial position of the charity to ensure that the financial statements comply with the Charities Act 2011 and FRS102 SORP.
X Miles Tromans Trustee
05/05/2022
Registered Charity Number 1190329
Page 3
WEST MIDLANDS 4X4 RESPONSE TRUSTEES REPORT YEAR ENDED 1 APRIL 2021
TRUSTEE MEMBERS AS AT 1 APRIL 2021
Chairman:
Treasurer:
Trustees: D A Glover S M Gomm MHE Tromans
Registered Charity Number 1190329 Page 4
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF WEST MIDLANDS 4X4 RESPONSE YEAR ENDED 1 APRIL 2021
We report on the accounts of the charity for the year ended 1 April 2021, which are set out on pages 6 to 8.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the general directions given by the Charity Commission
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under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the
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accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Anna Richards ACA FCCA Richards Associates Limited Chartered Accountants / Statutory Auditor Hawkesyard, Armitage Lane Rugeley Staffordshire, WS15 1PS
Date:
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05/05/2022
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Registered Charity Number 1190329 Page 5
WEST MIDLANDS 4X4 RESPONSE
FINANCIAL STATEMENTS FOR THE YEAR ENDED 1 APRIL 2021
INCOME AND EXPENDITURE
| Receipts Income Donations Total receipts Payments Amazon Donations made Travel Insurance Training Printing, postage and stationery Advertising Repairs Computer running costs Website Accountancy Uniform Differences Total expenditure Excess payments over receipts Funds brought forward Funds carried forward |
2021 £ 115,904 3,843 |
|---|---|
| 119,748 42 4,185 33,615 141 1,774 171 200 70 32 412 200 2,096 (520) |
|
| 42,418 | |
| 77,329 - |
|
| 77,329 |
Registered Charity Number 1190329
Page 6
WEST MIDLANDS 4X4 RESPONSE BALANCE FOR THE YEAR ENDED 1 APRIL 2021
| Current assets Trade debtors Cash in hand and at bank Prepayments Current Liabilities Trade creditors VAT Accruals Net assets Charity funds Unrestricted funds |
2021 £ 7,584 75,886 84 |
|---|---|
| 83,555 216 5,809 200 |
|
| 6,225 77,329 |
|
| 77,329 | |
| 77,329 | |
| - |
The notes, as set out, on page 6 form part of the financial statements.
05/05/2022
Approved by the Board on ………………………………………….and signed on their behalf by behalf by
X Miles Tromans Trustee
05/05/2022
Registered Charity Number 1190329 Page 7
WEST MIDLANDS 4X4 RESPONSE NOTES TO FINANCIAL STATEMENTS YEAR ENDED 1 APRIL 2021
1. statutory information
West Midlands 4x4 Response adopted Charitable Incorporated Organisation status on 12 December 2019. The charity's number and adress can be found on the charity information page.
2. Accounting policies
Basis of preparation
�The charity constitutes a public benefit as defined by FRS 102. The financial statements have been prepared in accordance with the Accounting and Reporting for Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 (as updated by Bulletin 1 published on 2 February 2016), (Charities SORP FRS 102), the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015. �The financial statements have been prepared under the historical costs convention and give a true and fair view.
Income
All income is included in the statement of financial activities when the charity is entitled to the funds and they can be measured with some certainty.
All donations grants and other incoming resources have been accounted for gross and receivable as long as they are capable of financial measurement. The value of services provided by volunteers has not been included.
Going concern
At the time of approving the financial statements the trustees have reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future.
The trustees continue to adopt the going concern basis of accounting in preparing financial statements.
Financial Instruments
The charity only enters into basic financial instrument transactions that result in the recognition of financial assets and liabilities like trade debtors, other debtors, trade creditors and other creditors.
3. Income
Included in donations is £2,631 of monies received from the unicorporated charity of the same name, which was closed in 2020.
4. Trustees
No members of management received any remuneration during the year in their capacity as a trustee.
No trustees received expenses or remuneratin in the year.
No trustee or other person related to the charity had any personal interest in any contract or
Registered Charity Number 1190329 Page 8
Copy of West Mids 4 x 4 Response accounts 1 April 2021.pdf Copy of West Mids 4 x 4 Response accounts 1 April 2021.pdf .pdf 18e53772-f 68f-4dcc-9842- f 6148c7c7f 69 Completed Document t it le: Filename: Document id: Document status: Document Audit Trail CREATED AT.. May05, 2022120:08:01 UTC+OO:00 Document Created UPDAT ED AT.. May 05, 2022120:M:04 UTC+OO:00 Document updated SIGNED AT.. May05, 202212011.31 UTC+OO:00 Signed by Me (Now) | miles.tromans@wm4x4r.org From IP: 90.244.173.41
Document Audit Trail COMPLET ED AT: May 05. 2022120:11:31 UTC+OO:00 Document Completed