REGISTERED COMPANY NUMBER: CE022427 (England and Wales) REGISTERED CHARITY NUMBER: 1190286
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2023
for Playing On CIO
Playing On CIO
Contents of the Financial Statements for the Year Ended 31 March 2023
| Page | |
|---|---|
| Report of the Trustees | 1 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 to 8 |
| Notes to the Financial Statements | 9 to 14 |
Playing On CIO
Report of the Trustees for the Year Ended 31 March 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES Objectives and aims
(1) To promote social inclusion by supporting those who are, or at risk of becoming, socially excluded, relieving the needs of those people who are socially excluded and assisting them in integrating into society, in particular but not exclusively by providing the opportunity and environment for people to share their enlightening stories, ideas, emotions and experiences, principally through the medium of theatre, and by raising public awareness of the issues affecting those people, both generally and in relation to their exclusion. For the purpose of this clause 'socially excluded' means being excluded from society, or parts of society, as a result of one of more of the following factors: youth or old age; ill health (physical or mental); substance abuse or dependency including alcohol and drugs; poor educational or skills attainment, crime (either as a victim of crime or as an offender rehabilitating into society), or being subject to immigration issues.
(2) To advance public education in, and appreciation of, the arts and in particular the art of drama and theatre in such ways as the trustees shall from time to time determine including through the staging of accessible theatre productions of artistic merit and related educational programmes.
Public benefit
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.
NHS:
East London NHS Foundation Trust (ELFT)
Away day trainings for NHS staff at The Newham Centre for Mental Health.
Health Education England
Delivered trainings for doctors on the Enhancing Generalist Skills programme.
Drilling Diamonds
An eight-month programme of theatre making using drama and urban music to engage young people at risk of long-term unemployment and dropping out of education.
Under Our Roof:
Theatre programme
Two 10-week engagement programmes with care experienced participants, resulting in performances, which explore issues of growing up in care. Film programme
With a combined cohort from previous Raising the Roof programmes we created short films based on the experiences of the group.
Writers Commission
We secured funds for Lin Coghlan to write a script inspired by our work with care experienced young people on our Raising the Roof programmes
Page 1
Playing On CIO
Report of the Trustees
for the Year Ended 31 March 2023
ACHIEVEMENT AND PERFORMANCE Charitable activities
- East London NHS Foundation Trust (ELFT)
We designed and delivered several away day training sessions with NHS staff teams at the Newham Centre for Mental Health. Using our theatre making approach staff explored team building, perspective taking and dealing with mistakes to improve wellbeing and retention among mental health professionals.
- Under Our Roof:
Theatre programme
Continuing to work alongside Leap Confronting Conflict we addressed the key issues for young people and carers in the care system. Our two intensive theatre weekends at the Brady Arts Centre and Omnibus Theatre were followed by lively conversations with the audience using active theatre techniques and conflict resolution exercises. Both were filmed and disseminated among our stakeholders.
Film programme
We spent a week making short films and Heads interviews with participants of the previous Raising the Roof programmes. These were tailored to the needs of training session within social services with the intention of being used by Leap Confronting Conflict as tools for their delivery. One care experienced participant was mentored on all our programmes and we will employ her as an assistant workshop facilitator on future programmes.
- Drilling Diamonds: We continued and expanded our residency at Lewisham college with YEFE (youth entry to further education) students and others from outside the college. In addition to partners Rose Bruford College and Albany Theatre, we partnered with Alchemy Music Mentors employing them to teach music production and lyric writing to our young people at Goldsmiths University on Saturdays. They devised a play, which was performed at Lewisham college and then again at Climate Home, a sustainable eco performance space, in July, where they were joined by professional actors and theatre practitioners.
Writers Commission
We raised funds to commission international playwright and screenwriter, Lin Coghlan. Lin has worked with us on multiple programmes, acted as dramaturg on all our professional theatre plays and co-delivered all our Raising the Roof programmes with Jim. The play will offer us the opportunity to raise the company profile, whilst bringing awareness of the issues surrounding the care sector to a national audience.
FINANCIAL REVIEW
Financial position
During the year, the CIO received £47,368 (2022: £131,258) of income and incurred expenses of £96,908 (2022: £71,615) leaving a net deficit of £49,540 (2022: £59,643 - surplus). The reserves balance at the end of the year is represented by unrestricted reserves of £10,462 and restricted reserves of £8,909.
The expenditure is higher than the income as we secured a lot of the project funds that cover the period to October 2023.
Page 2
Playing On CIO
Report of the Trustees
for the Year Ended 31 March 2023
FINANCIAL REVIEW
Reserves policy
-
Our reserves policy requires us to have between 3-6 months core costs. This enables us to: allow for unforeseen emergencies or other unexpected needs, for example funding for an urgent project.
-
Manage unforeseen day to day operational costs.
-
Guard against grant income not being renewed.
-
Already planned commitments which may need higher levels of reserves.
-
The need to fund short-term deficits in a cash budget, for example money, which may need to be spent before funding is received.
-
The charity holds between £4,800 and £9,600 at any one time.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is constituted as a Charitable Incorporated Organisation and is registered with the Charity Commission for England and Wales. The Charity is governed by the Foundation model constitution.
Recruitment and appointment of new trustees
Trustee selection methods include Initially by advertising or personal recommendation. Then a meeting with the CEO and possibly the Exec Director and another trustee. Then they will attend a board meeting, after which they will be given the chance to decide if they still wish to become a trustee. The board will vote and if there is a majority, they will be invited by the Chairman to join the board.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
CE022427 (England and Wales)
Registered Charity number
1190286
Registered office
5 Hyndewood Inglemere Road London SE23 2BH
Trustees
Michael Amaning Trustee Adam Moll Chair (resigned 31.3.23) Andrew Fitzroy Alphanso Trustee Nigel Godfrey Trustee Edgars Smatovs Trustee (appointed 3.4.22) Clare Forknell Trustee (resigned 14.1.24) Zara Hosany Trustee Samantha Lawrence Trustee (resigned 27.9.23) Nana Yaa Osei-Asibey Trustee (appointed 11.7.22) Paul Addicott Trustee (appointed 21.3.23) Lisa Stubbs (appointed 24.7.23)
Page 3
Playing On CIO
Report of the Trustees
for the Year Ended 31 March 2023
30/1/24
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
.......................................................... Lisa Stubbs - Chair
Page 4
Independent Examiner's Report to the Trustees of
Playing On CIO
Independent examiner's report to the trustees of Playing On CIO ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Sajjad Jaffer FCCA Harris Accountancy Services Ltd Cobalt Square 83 Hagley Road Birmingham B16 8QG
Date: .......29/01/2024...................
Page 5
Playing On CIO
Statement of Financial Activities for the Year Ended 31 March 2023
| Notes INCOME AND ENDOWMENTS FROM Donations and legacies Charitable activities Sales - services Total EXPENDITURE ON Charitable activities 2 Services Other Total NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted funds £ 340 13,500 13,840 34,199 - 34,199 (20,359) 30,821 10,462 |
Restricted funds £ 33,528 - 33,528 62,709 - 62,709 (29,181) 38,090 8,909 |
31.3.23 Total funds £ 33,868 13,500 47,368 96,908 - 96,908 (49,540) 68,911 19,371 |
31.3.22 Total funds £ 60,208 71,050 131,258 70,415 1,200 71,615 59,643 9,268 68,911 |
|---|---|---|---|---|
The notes form part of these financial statements
Page 6
Playing On CIO
Balance Sheet 31 March 2023
| Unrestricted Restricted funds funds Notes £ £ CURRENT ASSETS Debtors 7 3,284 - Cash at bank 9,268 33,243 12,552 33,243 CREDITORS Amounts falling due within one year 8 (2,090) (24,334) NET CURRENT ASSETS 10,462 8,909 TOTAL ASSETS LESS CURRENT LIABILITIES 10,462 8,909 NET ASSETS 10,462 8,909 FUNDS 9 Unrestricted funds Restricted funds TOTAL FUNDS |
31.3.23 Total funds £ 3,284 42,511 45,795 (26,424) 19,371 19,371 19,371 10,462 8,909 19,371 |
31.3.22 Total funds £ 31,450 38,661 70,111 (1,200) 68,911 68,911 68,911 30,821 38,090 68,911 |
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 7
continued...
Playing On CIO
Balance Sheet - continued
31 March 2023
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: 30/1/ ~~24~~
Lisa Stubbs
............................................. Lisa Stubbs - Chair
The notes form part of these financial statements
Page 8
Playing On CIO
Notes to the Financial Statements for the Year Ended 31 March 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Page 9
continued...
Playing On CIO
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
| 2. | CHARITABLE ACTIVITIES COSTS | |||
|---|---|---|---|---|
| Direct | Support | |||
| Costs (see | costs (see | |||
| note 3) | note 4) | Totals | ||
| £ | £ | £ | ||
| Services | 95,708 | 1,200 | 96,908 | |
| 3. | DIRECT COSTS OF CHARITABLE ACTIVITIES | |||
| 31.3.23 | 31.3.22 |
|||
| £ | £ | |||
| Cost of services | 2,751 | 1,420 | ||
| Insurance | 309 | 125 | ||
| Telephone | 96 | 105 | ||
| Sundries | 607 | 127 | ||
| Computer & Software | 545 | 514 | ||
| Staff Training | 603 | 148 | ||
| Subcontractor costs | 90,797 | 67,976 | ||
| 95,708 | 70,415 | |||
| 4. | SUPPORT COSTS | |||
| Governance | ||||
| costs | ||||
| £ | ||||
| Services | 1,200 | |||
| Support costs, included in the above, are as follows: | ||||
| 31.3.23 | 31.3.22 |
|||
| Total | ||||
| Services | activities |
|||
| £ | £ | |||
| Accountancy fees | 1,200 | 1,200 |
5. TRUSTEES' REMUNERATION AND BENEFITS
During the year, Michael Amaning - a trustee - was paid to deliver services and commissioned to write a play with board approval.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Page 10
continued...
Playing On CIO
Notes to the Financial Statements - continued
for the Year Ended 31 March 2023
| 6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted funds funds £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 79 60,129 Charitable activities Sales - services 71,050 - Total 71,129 60,129 EXPENDITURE ON Charitable activities Services 48,376 22,039 Other 1,200 - Total 49,576 22,039 NET INCOME 21,553 38,090 RECONCILIATION OF FUNDS Total funds brought forward 9,268 - TOTAL FUNDS CARRIED FORWARD 30,821 38,090 7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.23 £ Trade debtors 3,284 Prepayments and accrued income - 3,284 |
Total funds £ 60,208 71,050 131,258 70,415 1,200 71,615 59,643 9,268 68,911 31.3.22 £ 10,750 20,700 31,450 |
|---|---|
Page 11
continued...
Playing On CIO
Notes to the Financial Statements - continued
for the Year Ended 31 March 2023
8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 31.3.23 | 31.3.22 | ||
|---|---|---|---|
| £ | £ | ||
| Trade creditors | 300 | - | |
| Accruals and deferred income | 24,334 | - | |
| Accrued expenses | 1,790 | 1,200 | |
| 26,424 | 1,200 | ||
| MOVEMENT IN FUNDS | |||
| Net | |||
| movement | At | ||
| At 1.4.22 | in funds | 31.3.23 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 30,821 | (20,359) | 10,462 |
| Restricted funds | |||
| Under our roof | 21,639 | (18,865) | 2,774 |
| Drilling Diamonds | 16,451 | (10,316) | 6,135 |
| 38,090 | (29,181) | 8,909 | |
| TOTAL FUNDS | 68,911 | (49,540) | 19,371 |
| Net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 13,840 | (34,199) | (20,359) |
| Restricted funds | |||
| Under our roof | - | (18,865) | (18,865) |
| Drilling Diamonds | 33,528 | (43,844) | (10,316) |
| 33,528 | (62,709) | (29,181) | |
| TOTAL FUNDS | 47,368 | (96,908) | (49,540) |
9. MOVEMENT IN FUNDS
Page 12
continued...
Playing On CIO
Notes to the Financial Statements - continued
for the Year Ended 31 March 2023
9. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net movement At 1.4.21 in funds £ £ Unrestricted funds General fund 9,268 21,553 Restricted funds Under our roof - 21,639 Drilling Diamonds - 16,451 - 38,090 TOTAL FUNDS 9,268 59,643 Comparative net movement in funds, included in the above are as follows: Incoming Resources resources expended £ £ Unrestricted funds General fund 71,129 (49,576) Restricted funds Under our roof 30,000 (8,361) Drilling Diamonds 30,129 (13,678) 60,129 (22,039) TOTAL FUNDS 131,258 (71,615) |
At 31.3.22 £ 30,821 21,639 16,451 38,090 68,911 Movement in funds £ 21,553 21,639 16,451 38,090 59,643 |
|---|---|
Page 13
continued...
Playing On CIO
Notes to the Financial Statements - continued
for the Year Ended 31 March 2023
9. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Under our roof Drilling Diamonds TOTAL FUNDS |
Net movement At 1.4.21 in funds £ £ 9,268 1,194 - 2,774 - 6,135 - 8,909 9,268 10,103 |
At 31.3.23 £ 10,462 2,774 6,135 8,909 19,371 |
|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 84,969 | (83,775) | 1,194 |
| Restricted funds | |||
| Under our roof | 30,000 | (27,226) | 2,774 |
| Drilling Diamonds | 63,657 | (57,522) | 6,135 |
| 93,657 | (84,748) | 8,909 | |
| TOTAL FUNDS | 178,626 | (168,523) | 10,103 |
10. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2023.
Page 14