Trustees’ Annual Report for the period
From 1[st] January 2024 Period start date To 31[st] December 2024 Period end date
Charity name: The Escape Youth Club
Charity registration number: 1190278
Objectives and Activities
| SORP reference |
||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To act as a resource for young people aged between10 and 17 in the local area. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To provide advice, assistance, and organise programmes of physical, educational, and other activities as a means of: • Helping young people, especially, but not exclusively, through leisure-time activities, to develop their capabilities. • Supporting their growth into full maturity as individuals. • Encouraging them to contribute positively to society. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The managing trustees of_The Escape Youth Club_ confirm that they are satisfied they have complied with their duty to ensure that the charity has undertaken suitable activities for the benefit of the public, as required by the Charity Commission. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other |
Achievements and Performance
| SORP reference |
||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Created a safe space where the young people feel safe to talk about things. Resilience workshops Mental health & wellbeing Better social skills Being part of community events Kindness Campaign Working together The club's work has transformed the lives of its members by increasing their confidence, broadening their horizons, and reducing the risk of anti-social behaviour. Feedback from parents and local schools highlights improved attitudes, behaviour, and motivation among the young people involved. Beyond individual impact, the club has strengthened community cohesion and reduced youth-related issues in the area. It has fostered positive intergenerational relationships, created opportunities for volunteering, and promoted a culture of inclusion and mutual respect. By equipping young people with life skills and a sense of purpose, the club contributes to a safer, healthier, and more engaged community. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 |
Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Tuck Shop Stock £35 Current Account £5,766.98 Savings Account £7,669.59 Cash £100 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity currently aims to maintain a minimum level of reserves to ensure its continued existence and operational stability. Expenditure levels are reviewed regularly and adjusted accordingly, based on a forecast of income and cash flow for the following six months. As the charity grows, it is actively working to increase its level of reserves to support future development and sustainability. |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | None |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
This is a trust in which the trustees may only use income or capital to benefit_The Escape Youth Club_, or for purposes that are recognised as charitable in law. |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | NON-Profit CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Escape Youth Club is governed by four Trustees, as outlined in the founding deed of the charity. Trustees are entrusted with the following legal duties: Legal Duties of Trustees • Act in the charity's best interests • Manage the charity’s resources responsibly • Act with reasonable care and skill Exclusions An applicantcannotbe considered for a Trustee role if they: • Are under the age of 18_(legal requirement) • Have an unspent conviction for an offence involving dishonesty or deception(legal_ requirement) • Are currently declared bankrupt, subject to bankruptcy restrictions or an interim order, or have an Individual Voluntary Agreement (IVA) with creditors_(legal requirement) • Are disqualified from being a company director (legal requirement) • Have previously been removed as a Trustee by either the Charity Commission or the High Court due to misconduct or mismanagement(legal_ requirement) • Have an irreconcilable conflict of interest with the charity’s work • Are unable to embrace the values of the charity • Lack the expertise and skills required by the charity |
Essential & Desirable Criteria
Independence
• Must act in a personal capacity, not as a representative of any group Eligibility
| • | Must provide a signed declaration of willingness |
|---|---|
| and eligibility to act as a Trustee | |
| Preparation | |
| • | Demonstrates understanding of the need for prior |
| preparation for meetings | |
| Commitment | |
| • | Willing to dedicate time to fulfill Trustee duties |
| during and between meetings | |
| Values | |
| • | Willingness to embrace the values of The Escape |
| Youth Club | |
| Skillset | |
| • | Financial:Understanding of management |
| accounts and budgets | |
| • | Fundraising:Awareness of the need for strategic |
| planning in fundraising | |
| • | Organisational Development:Understanding of |
| charity operations or willingness to learn | |
| • | Charity Law:Knowledge of Trustee duties and |
| responsibilities | |
| • | Governance:Familiarity with governance practices |
| • | Performance:ReportstoChairannuallyon |
| performance andtraining. | |
| • | Willingness to learnandberesponsible for |
| owndevelopment |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | THE ESCAPE YOUTH CLUB |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1190278 |
| Charity’s principal address | 130 CHANCTONBURY ROAD BURGESS HILL WEST SUSSEX RH15 9HA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| KAREN TAYLOR | CHAIR | |||
| ALIXANDRA BELL | VICE CHAIR / SECRETARY | |||
| STUART HARVEY | H&S AND FIRE WARDEN | |||
| PAULA HENLEY- CRAGG |
SAFE GUARDING | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and
segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Chair Secretary, Chair, etc) Date 24th October 25
THE ESCAPE YOUTH CLUB
CHARITY NUMBER 1190278
BALANCE SHEET AT 31ST DECEMBER 2024
| FIXED ASSETS Tangible Assets( IT Equipment) Depreciation( 3 years from July 2020) Tangible Assets( Phone) Depreciation( 3 years from Jan 23)) Tangible Asset( Gazebo) Depreciation( 3 years from Aug 22) Tangible Asset( Laptops &Cases) Depreciation( 3 years from Jan 23) Total Fixed Assets CURRENT ASSETS Tuck Shop Stock Current Account Savings Account Cash CURRENT LIABILITIES NET ASSETS Funds brought forward Jan 22 Excess Income over Expenditure 2023 Excess Income over Expenditure Current Year Total Funds |
14,218.91 £ 1,302.14 £ |
Dec-24 Unrestricted Funds 695.98 £ 695.98 -£ - £ 599.00 £ 399.33 -£ 199.67 £ 834.00 £ 671.83 -£ 162.17 £ 1,737.76 £ 1,158.51 -£ 579.25 £ 941.09 £ 35.00 £ 5,766.98 £ 7,669.59 £ 100.00 £ 13,571.57 £ - £ 14,512.66 £ 15,521.05 1,008.41 -£ 14,512.66 £ |
5,244.44 £ 8,974.47 £ |
Dec-23 Unrestricted Funds 695.98 £ 695.98 -£ - £ 599.00 £ 199.67 -£ 399.33 £ 834.00 £ 393.83 -£ 440.17 £ 1,737.76 £ 579.25 -£ 1,158.51 £ 1,998.01 £ 35.00 £ 5,838.18 £ 7,589.87 £ 60.00 £ 13,523.05 £ - £ 15,521.06 £ 14,218.91 £ 1,302.14 £ 15,521.05 £ |
|---|---|---|---|---|
Signed
THE ESCAPE YOUTH CLUB CHARITY NUMBER 1190278 INCOME & EXPENDITURE FOR THE PERIOD 1ST JANUARY 2024- 31ST DECEMBER 2024
| INCOME Donations /Fundraising Grants Tuck Shop Subscriptions Towards DBS Costs Interest on Savings Account Towards Activities EXPENDITURE Depreciation on FA for 12 months Insurance Activities Website & IT Phone Card Skipper Subs Tuck Shop DBS Checks Supplies Rent Training Costs relating to Fundraising events Other Excess Income Over Expenditure |
2024 2,001.16 4,500.00 500.00 985.00 157.68 79.72 851.51 9,075.07 1,056.93 378.96 2,293.68 14.40 72.00 263.16 941.00 225.60 566.13 3,200.00 0.00 420.00 651.62 10,083.48 (1,008.41) |
2023 4,388.02 3,000.00 450.00 550.00 35.00 66.76 428.40 8,918.18 1,172.92 378.96 1,104.34 47.93 72.00 128.03 598.11 277.68 135.52 3,220.00 0.00 225.00 255.55 7,616.04 1,302.14 |
|---|---|---|
NOTES TO THE ACCOUNTS
NOTES TO THE ACCOUNTS
The Accounts have been prepared from the receipts and payments on the bank statements, and any cash receipts and payments made over the period
The depreciation of the IT Equipment has been calulated on a 36month basis the equipment is that brought between July 2020 and December 2023
The club are still not back in the Park Centre and are therefore still only running 1 day a week . They are incurring costs for rental of a storage unit for the equipment and also for the space they use for the meetings which is costing them approx £ 400 per month. They are using Grants that they received to help pay for this . Fundraising during the year has gone to provide activities for the young people.
The club has a reasonably healthy bank balance at the begining of January , but a proportion of this they will need to pay their monthly rental costs until they are back in the Park Centre.
The club anticipates being back into the Park Centre in the later half of 2025 when there is the possibility to increase their nights to 2 per week.