GRAFFHAM DOWN TRU¥f CHARITABLE INCORPORATED ORGAN1&4TION TRUSfEES' REPORT AND ACCOUNTS I JANUARY 2023-31 DECEMBER 2023 Graffliam Down Trust CIO Reference and administrative information For the eriod from l Janua 2023 to 31 December2023 Charity name Graffham Down Trust Charitable Incorporated Organisation Charity number 1190268 Principal address Boswell's Cottage Graffham Petworth GU28 ONL Trustees Trustees who served during the period were as follows: James Kirke (Chair) Neil McLean Matthew Sennitt Jude Sennitt Fiona Scully Bankers Barclays Bank PIC Bournemouth Town 2, Leicestershire, LE87 2BB Independent Paul Wright FCA DChA, Sheen Stickland Examiners. 7 East Pallant, Chichester, Westsussex, P019 ITR Solicitors Glanvilles LLP Avenue House, Southgate. Chichester, West Sussex P019 IES Graffham Down Trust CIO Tru5tees' Re ort For the eriod from l Janua 2023 to 31 December 2023 The Trustees present their report and rtnanclal staternents for the period frotn l January 2023 to 31 December 2023. The reference and administrative arrangements set out on page I form part of thi5 report. The financial statements comply with current requirements and the charity's constitution. Objectives and activities Objectives and aims The objects of the charity are the preservation and protection of areas of open downland interspersed with woodland. trees and scrub on Graffham Down and in the neighbourhood of Graffliam in order to preserve. enhance and to re- introduce species of flora and wildlrfe, which have been indigenous to Gr3ffham and the neighbourhood, but which are, or may be in danger of extinction or substantial diminution tn numbers and to allow residents of the Parish of Graffham and others access, but on foot only, to the open downland. Review of the Charitv Governance The charity is a Charitable Incorporated Organisation registered with the Charity Commission and operates as the successortothe former charity known as Graffham Down Trust1288498) which transferred Its assets and operations to the charity on l January 2021 and has been Subsequently dissolved. Graffham Down Trust Trustees, Re ort For the eriod from l Janua 2023 to 31 December2023 Strategy The Trustees have reviewed the strategy of the charity and have continued the activities previously carried out of working closely with landowners, the South Downs National Park. Natural England and volunteers in orderto pursve its objecttves. Activities Normal management and regenerative activities in the reserves continued in compliance with Rural Payments Authority commitments wlthin the Countryside Stewardship Scheme. Conslderable efforts were made to continue the care and management of the reserve5 by mowin8, brush cutting and oppicing. The clearance of fallen trees and fencing repairs were also undertaken as necessary. Through the season, wildlife recordings indicated that the reserves were maintaining their vital role in sustaining indigenous species in the area, including a greater understanding of the array of bird life living in and dependent on the resenies. The management and maintenance of the reservesand monitoring of wildlife was enthusiastically supported by numerous volunteers. The issue of newsletters to supporters continued alongside social activities. Plansfor the yeor ahead A continuation of maintenance, inspection and recording activities throughout the reserves will be carried out with the support ofvolunteers. Careful initiation of a new agreement with Natural England will be undertaken. Activities such as a picnic and butterfly w3lk wlll be pursued in order to encourage visitors to the reserves and thank volunteers for their sUPPOrt Graffham Down Trust CIO Trustees, Re ort For the eriod from l Janua 2023 to 31 De￿mber 2023 Public benefit The work undertaken by the charity is in accordance with its charitable objectives and for the public benefit and the Trustees have had due regard for the Charity Commission's public benefit 8uidance. Financial Review Investment policy The Trustee5 manage the charivs limited resources carefully placing sufficient funds with their bankers to meet anticipated ongoing expenditure and holding reserves with CCLA Investment Management Limited. Reserves The charity ha5 no requirement to retain reserves to support specific on-going activities and seeks to ensure that it has sufficient on liquid resources to meet known li3bi lities. Financial Review The financial p051tlon of the charity is shown on the attached financial statements which comply with relevant requirements and the charity's governing documents. The Charity's total fvnds at the year-end were £54,496 and the finances of the charity remain in a Rood state commensurate with its operations. The income for Graffham Down Trust is sourced from a combination of the Country Stewardship Scheme, Membership subscriptions from the charity supporter5, a quiz night fund raiser/community engagement activity and one- off grants for specific projects of work. Graffham Down Trust is run by volunteers and as a result, all of the spending is fccuscd on conservation management activitie5 including running costs to manage the land and capital investments to facilitate appropriate land management. Income Details: Rural Payments Authority Paymersts. Membership Subscrlptions Quiz Night Donations Spending details: Reserve Management including sheep grazing, tractor maintenance and fuel and fencing materials. Insurance premiums Capital including tools Strurture, gOVernar)￿ and management Governing document The charity is controlled by its constitution dated 24 May 2020 which is a 'Foundation Model,. All Trustees give their time voluntarily and receive no benefits from the charity. Any expenses reclaimed from the charity are recorded in the accounts. Organisationul structure The Trustees meet regularly during the year to discuss strategic direction and all other relevant matters including grant applications, operational plan5 and activities and financial accounts. Stotement of responsibilities ol Trustees The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial yearwhich give a true and fair view of the charitls financial activitie5 during the period and of its financial position at the end of the period and the Trustees comply with these requirements and the requirernents for keeping proper accountlng records and safeguarding the charltVs assets. The Tru5tees' annual report has been approved by the Trustees on * ll-* 2Q24 d signed on their behalf by ,james Klrke Chair of Trustees. Graffham Down Trust (Charity no. 1190268) Indopondent Examinerfs Report Inde￿nd9￿l gx4mlffl¢fs rnport to the tn￿1¢0$ ofGraflttam Lknin TnBt I report to ltte eharty tNstees on my exaNMnalion of ihe accounts of &affham Dtswn Trll￿ f¢r the year ended 31st December 2023. R8spon8lbllities and basls of rèport As the charity trustees of the Tojsl you are reSponsi￿e the pwarknn of tha w)unl8 in accordane& ￿1th the reqUIr￿ne￿IS of the Charities A¢t 2011 fthe Adj. I report of my examlnallon of the TnJsfs acoxjnts ￿rE1￿1 cxrt unthr 145 oflhe Act fti carry*)g (wt my examlnation I have fotl¢yded all aFVi￿at￿e Directi￿¥ given ty the Chaity CthM)ission under section 145lSllb> ol the ACL Ind8pendent oxamlnerfs statement I have eompleted my examinab.￿. l eorthTm no mat*i81 matters hawcuna to my 8ttènbon in connection ww) tho examv*tion giving m& cau59 lo belteve that in a¥)y malerial re¥￿t. - a￿ltnting fecor(Is were not kept in ￿th sec11￿ 130 oflMArt or - the accounts do not comply with It￿Se records: or . fhe accounts do not c¢ynply wilh Ihe applicable r8quinnents cuKerrirrtJ ll* fcmi ￿ o￿tent of accounts sel OLrt in the Charitie5 {A￿O￿nts Reports) Regulai*)ns 2008 clher than w r4uir8ment that the accounts give a Iruo and fawvi￿ which is ncrt a ma4erGonsidered as part otan In(**￿￿nI￿￿ftl￿"0n. I C￿liMi that there ￿ no other mattets io thch y￿r attw*ion sh¢xAd te to gnabl& 8 WCP8r understènd*YJ ol the account5 to ba reached. Paul Wright FCA Sheen Sts"Gkland 7 Ea81 Pallanl Chiehesler West Sussex P019 1TR Dale.. )I Graffham Down Trust (Charity no. 1190268) Section A - Receipts & Payments Account Accountlng Parlod 1 January 2023 to 31 December 2023 Acuvlty Based An8ty919 UM•8trict8d Funds 2023 UnfQ8trlctod Fvntls 2022 Rwlpt5 &tl%, aA1 Ol￿r votuntary ttews 1,070 FI￿￿1$ DonatThs (Non GiIIA Re£èiNq lffjm stWPA Sale dSh8￿ pr[Ke￿I5 CCLA. CC*F Ch&itres t41Wi FuTrJ into￿$1 Olher T¢￿¥•1¥ 2n 914 110 Tidlet saes (knrsa 619 Al Sub Tolal- Gf08S Incomo 7A17 10.263 A2 ynd wNesthients) IFOM sakt offrYAd 8888ts 124 Tolal Rxeipts A1 *A2 10263 Payrnonts P8yThl8nls dfrectty ReseTrE marwBot manien8nce Vehk* runrwNJ G￿nseS ande4lJip￿1Bnl rosis 12B 214 189 1.024 250 3.327 PaymeAt8 for wbloty. I￿￿ r81thw, managwrMI & *lm ran￿ prew￿ W8b hosl Tir*el reimlyjrsefjwl 1,07J 398 42 A3 Sub Tol81 5,2g7 4,440 M of fl¥ed as8818 1.12b Total pl￿)￿3￿18 A3+A4 5.2 NetRecelpl8llPayThntsl IA1+A21. (AJ+A41 4.798 Cash funts transforrgd from Graffham t￿￿ T￿￿1{218¢98> Cash funds this Y9are￿ 30,276 JB.520 31N78 36,276 Graffl7am Down Trust (Charity no. 1190268) Section B - Stal•m•nt of Assets and Uabllltles at perlod end A¢cowbliffj Porfod l January 2023 to 31 Deumber 2023 UnrO8trfcl￿ F￿ld* 2022 2023 B4 Cath Fundr6 BoTdays Bonk- Tiu5l ￿¢￿nI CCLA. COIF Ch8tkno8 De￿￿t 21.238 14038 15, Tolal Gmh Fun B2 Oth*r PlonDthry Assets GthAfd rofal rn&n•lwy As••ts 288 BJ kn¥08*MnlA8801¥ Totsl Inv8slnwt B4 A#*èls ratslnodfor Cb•rflf8 ovm Tra¢torand ctllbThJ equiFwEntformwrt¥¥*¥J rvstrws {#1 TruSIee￿ VAIu81knfi b8sed cn vth) 15.751 20.444 Tol&l rotsln•d forChwW• *XVth 7S1 Toi•l A88•1s Totsl LknbMIU•* ThE¢59 8¢tounL8 been ptyffed R￿1)lÈ and Payo￿tsbrt uthr&¢lth 133 ofih0C￿TrO0¥ Aet 2011 C(m￿￿ttce with rÉkied gu¥JW of Ihe Ch&* Como￿th.