## **Trustees’ Annual Report**
**From Period start date:** 1 April 2023 **To Period end date:** 31 March 2024
**Charity name:** Black History Association (Gravesham and Kent)
**Charity registration number:** 1190181
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Promotion of equality and diversity for the**
**benefit of the public**
• **Elimination of discrimination on the**
**grounds of race**
• **Advancing education and raising**
**awareness of equality and diversity**
**and black heritage, history and arts**
• **Promoting activities to foster**
**understanding between people of**
**diverse backgrounds**
• **Cultivating a sentiment in favour of**
**diversity and equality**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|•
**Family Fun Day**
•
**Annual Thanksgiving Service**|
|Statement confirming
whether the Trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
1
|Contribution made by
volunteers|Para 1.38|**The Trustees, other association members**
**and volunteers have contributed their time**
**and expertise to maintain good**
**management of the association and keep**
**activity costs to a minimum.**
**On average, the Trustees give 20 hours of**
**volunteer time each month to cover tasks**
**such as liaising with other charities,**
**attending association and multi-agency**
**meetings (e.g., Kent IPAG) to share**
**knowledge and expertise. In addition,**
**Trustees give 200 hours per annum in**
**organising and running activities and**
**raising funds.**
**The Trustees extend their gratitude to all**
**volunteers for their contributions,**
**without which some of the activities**
**would not have been possible.**|
|---|---|---|
|Other|||
## **Achievements and Performance**
||SORP
reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|**The Trustees work hard to identify gaps in**
**BME community needs, attract funding and**
**organise activities that benefit the public.**
**Success is measured by the number of**
**expressions of interest, the diversity of**
**attendees at the events/activities and the**
**feedback received.**
**When planning activities for the year, the**
**Trustees keep in mind the guidance from**
**the Charity Commission on public**
**benefit. The main activities were:**
• **Thanksgiving Service was held at All**
**Saint’s Church, Frindsbury, Rochester in**
**October 2023. The thanksgiving service is**
**an annual ecumenical celebration of**
**Black History Month and cultural**
**diversity/inclusivity. Members welcome**
**people of all races and religion (or none),**
**regardless of personal background or**
**circumstances or gender. After the**
**thanksgiving service, the association had**
**its customary feast to celebrate and share**
**BME culture as part of the Black History**
**Month observance.**
• **In July 2023, the association held its first**
**summer family event, Family Fun Day, to**
**coincide with the start of the school**
**holidays.**|
2
|||**The objectives of the Family Fun Day**
**event are:**
**• Fundraising to raise money, through**
**ticket sales and stalls, for the annual**
**thanksgiving celebration.**
**• Community engagement by bringing the**
**community together and encouraging**
**people to participate, connect, and**
**strengthen community bonds.**
**• Promoting awareness about topical**
**issues (e.g., fire safety, health promotion)**
**through information sharing, education**
**and partner support.**
**• Family-friendly entertainment by**
**providing a range of activities suitable for**
**all ages. Having diverse food stalls and**
**entertainment ensures everyone enjoys**
**their time together.**
**Unfortunately, there was inclement**
**weather in July 2023 which made most of**
**the outdoor activities unviable. However,**
**the football match went ahead as planned**
**with teams from Kent and Essex taking**
**part.**|
|---|---|---|
|**Additional information (optional)**
You maychoose to include further statements where relevant about:|||
|Achievements against
objectives set|Para 1.41|**The association successfully held its Annual**
**Thanksgiving Service in October 2023 in**
**Rochester, Kent.**
**The association held its first summer event**
**at a community facility in Gravesend in July**
**2023.**|
|Performance of fundraising
activities against objectives set|Para 1.41|**Members make a minimum subscription**
**of £10 a month towards the running of**
**the association and for financing**
**planned activities. All members met their**
**subscription obligations.**
**A friend of the association continues to make**
**a monthly contribution of £5 towards planned**
**activities of the association.**|
|Investment performance
against objectives|Para 1.41|**N/A**|
|Other|||
3
## **Financial Review**
|Review of the charity’s
financial position at the end of
theperiod|Para 1.21|**See Treasury Statement**|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**N/A**|
|Amount of reserves held|Para 1.22|**N/A**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the charity
continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**We fund our work with income**
**from:**
•
**Monthly membership subscriptions**
•
**Grants**
•
**Fundraising activities/events**
•
**Monetary gifts from individual**
**benefactors**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|**The Trustees acknowledge that there is a**
**risk that planned activities/events may not**
**materialise due to:**
• **Loss of goodwill from individual**
**benefactors**
• **Lack of charity grant opportunities**
• **Loss of membership**|
|Other|||
4
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed,royal charter)|Para 1.25|**Constitution adopted 7 March 2020**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**
**(Foundation Model)**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more
Trustees|Para 1.25|**Trustees are appointed or reappointed**
**every 3 years at the Annual General**
**Meeting held in July.**
**Last election was in July 2022.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||Policies and procedures
adopted for the induction
and training of Trustees|Para 1.51|**Full membership of the association is open**
**to adults of Black or any other minority**
**ethnic origin residing in Kent and Medway.**
**Honorary membership is reserved for**
**people of majority White background or**
**people of Black or other ethnic origin who**
**reside outside of Kent.**
**During this reporting year, we attracted**
**two honorary members to the**
**organisation.**
**The Trustees oversee the running of the**
**association. The Trustees consult other**
**members and interested parties (youth) in**
**deciding the activities to deliver.**
**All Trustees give of their time voluntarily**
**and receive no remuneration or other**
**benefits.**
**To guide the Trustees in the management**
**of the association, the following policy**
**statements have been put in place:**
•
**Data Protection Policy**
•
**Debit Card Policy**
•
**Financial Policy and Procedure**
•
**Safeguarding Policy**
**Copies of these policies have been**
**provided to the Trustees and are**
**available for inspection.**|
|---|---|---|---|
5
||The charity’s organisational
structure and any wider
network with which the charity
works|Para 1.51|**The association is run by 6 Trustees.**
**There are other active ordinary and**
**honorary members. The Trustees work**
**with the following networks:**
• **Kent Police Independent Advisory**
**Group**
• **Kent Equality Cohesion**
**Council/Cohesion Plus**
• **The Gr@nd Youth Hub**
• **Local Churches**
• **Gravesham Borough Council**
• **Kent County Council**
• **Kent Community Foundation**
• **Empowering Young Minds**
• **Stronger Kent Communities**
• **UK Youth**
• **Kent Fire and Rescue Service**|
|---|---|---|---|
6
|Relationship with any
related parties|Para 1.51||
|---|---|---|
|Other|||
## **Reference and Administrative details**
|Charityname|**Black History Association(Gravesham and Kent)**|
|---|---|
|Other name the charityuses||
|Registered charitynumber|**1190181**|
|Charity’s principal address|**c/o 54 Villa Road**
**Higham**
**Rochester**
**Kent**
**ME3 7BX**|
|||
## **Names of the charity Trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if any)**|
|---|---|---|---|
|Dr Jellina Davies|Chairperson||Association membership|
|Frederick Ade
Desmond Miller|General Secretary||Association membership|
|Mrs Rosemaund
Griffiths|Treasurer||Association membership|
|Charles Omotunde
Davies Snr|Organising Secretary||Association membership|
|Mrs Cornelia
Sogie- Thomas|Pastoral Officer||Association membership|
|Sam Sillah|Publicity Secretary||Association membership|
|||||
|||||
– Corporate Trustees names of the directors at the date the report was approved
**Director name N/A**
7
Name of Trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for wholeyear**||
|---|---|---|
|**N/A**|||
||||
## **Funds held as custodian Trustees on behalf of others**
|Description of the assets
held in this capacity|**N/A**|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|**N/A**|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|**N/A**|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
|Bank|Lloyds Bank|Lloyds Bank, Business Banking, BX1 1LT|
||||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **N/A**
## **Other optional information**
8
## **Declarations**
**The Trustees declare that they have approved the Trustees’ report**
**above. Signed on behalf of the charity’s Trustees**
**Signature(s) Full name(s)** Dr Jellina Davies **Position (eg Secretary,** Chairperson **Chair, etc) Date** 6 July 2024
9
BLACK HISTORY ASSOCIATION (GRAVESHAM AND KENT)
## **Black History Association (Gravesham & Kent)**
## **Income and Expenditure**
## **For Period 1[st] April 2023 - 31st March 2024**
|**Income**
Membership subscriptions (April 2023 to 31 Mar 2024)
Donations - life patrons/patrons
Other Income (FFD Vendor tables and gate takings)
Thanksgiving Donations
**Total Income >>>>**
**Expenditures**
BHA Thanksgiving 2023 - Van rental
FFD event July 2024 - Deposit to DJ
BHA Thanksgiving 2023’ – dry cleaning rfd
FFD Events 2023 [Refunds to members]
Cheques Payments [Chq Nos. 00081/82/83 -
Preacher, Musical director and Church]
Printing, food, and sundry expenses
Postage costs
Web and social media administration
**Total Expenditure >>>>>>>**
Excess Income / Expenses
Opening Balance
**Closing Fund Balance as at: 31st March 2023/2024**|**2023-24**
**2022- 23**
£
£
1,210.00
1,035.00
529.31
55.00
1,233.96
433.22
710.00
1,307.84|
|---|---|
||**3,683.27**
**2,831.06**|
||
150.90
0.00
100.00
0.00
45.00
0.00
1,960.37
0.00
500.00
3,001.56
1,035.08
1,384.19
0.00
34.20
187.06
550.00|
||**3,978.41**
**4,969.95**|
||**(295.14)**
**(2,138.89)**
**2,340.08**
**4,478.97**|
||**2,044.94 **
**2,340.08**|
BLACK HISTORY ASSOCIATION (GRAVESHAM AND KENT)
## **SUMMARY**
Association Financial Statement for the Year Ended 31[st] March 2024
Income: •
## **Total Income: £3,683.27**
## Expenditure: •
**Total Expenditure: £3,978.41**
## **Net Income (Deficit): £ (295.14)**
Notes:
1. The association recorded a total income of £3,683.27
2. The total expenditure for the same period was £3,978.41.
3. This results in a net deficit of £295.14 for the year.
Efforts is needed to drive expenditure down and find areas for cost reduction to ensure financial stability in the future. However, expenditure is mostly driven by purchases made towards the FFD event held in July 2023 but hoping to re-sell and re-use some of the items bought, which will reduce cost for future FFD events
**----- Start of picture text -----**
Signed (on behalf of
Organising Committee) R Griffiths
**----- End of picture text -----**
**----- Start of picture text -----**
Dr Jellina Davies
**----- End of picture text -----**
BLACK HISTORY ASSOCIATION (GRAVESHAM AND KENT)