## **Trustees’ Annual Report**
**From Period start date:** 1 April 2022 **To Period end date:** 31 March 2023
**Charity name:** Black History Association (Gravesham and Kent)
**Charity registration number:** 1190181
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Promotion of equality and diversity for the**
**benefit of the public**
• **Elimination of discrimination on the**
**grounds of race**
• **Advancing education and raising**
**awareness of equality and diversity**
**and black heritage, history and arts**
• **Promoting activities to foster**
**understanding between people of**
**diverse backgrounds**
• **Cultivating a sentiment in favour of**
**diversity and equality**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|•
**Financial literacy programme for**
**BME youth (aged 18-25)**
•
**Annual Thanksgiving Service**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
1
|Contribution made by
volunteers|Para 1.38|**The trustees, other association members**
**and volunteers have contributed their time**
**and expertise to maintain good**
**management of the association and**
**activity costs to a minimum.**
**On average, the trustees give 20 hours of**
**volunteer time each month to cover tasks**
**such as liaising with other charities,**
**attending association and multi-agency**
**meetings (e.g., Kent IPAG) to share**
**knowledge and expertise. In addition,**
**trustees give 200 hours per annum in**
**organising and running activities and**
**raising funds.**
**The trustees extend their gratitude to all**
**volunteers for their contributions,**
**without which some of the activities**
**would not have been possible.**|
|---|---|---|
|Other|||
## **Achievements and Performance**
||SORP
reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|**The trustees work hard to identify gaps in**
**BME community needs, attract funding and**
**organise activities that benefit the public.**
**Success is measured by the number of**
**expressions of interest, the diversity of**
**attendees at the events/activities and the**
**feedback received.**
**When planning our activities for the year,**
**we kept in mind the guidance from the**
**Charity Commission on public benefit.**
**The main activities were:**
• **Thanksgiving Service which was held at**
**St. Aidan’s Church, Gravesend in October**
**2022. The thanksgiving service is an**
**annual ecumenical celebration of Black**
**History Month and cultural diversity/**
**inclusivity. Members welcome people of**
**all races and religion (or none), regardless**
**of personal background or circumstances**
**or gender. After the thanksgiving service,**
**the association had its customary feast to**
**celebrate and share BME culture as part**
**of the Black History Month observance.**
• **In partnership with Empowering Young**
**Minds charity, the association delivered**
**several Financial Literacy workshops for**
**young people of BME descent, aged**
**between 18 and 25 years, in June 2022.**|
2
|||**The objectives of the programme were to:**
**• tap and optimally harness the potential**
**of Black and minority youth and enable**
**their development through inclusive**
**education**
**• develop their financial capacity in four**
**different areas - managing money,**
**planning ahead, making choices and**
**staying informed.**
**Feedback collected from the participants**
**revealed that the workshops were**
**interactive and detailed. Participants also**
**said that the workshops:**
•
**Were very empowering**
•
**Gave a better understanding of**
**budgeting**
•
**Interesting and helpful for the**
**future**
•
**Provided much advice about how**
**to be protected online**
•
**Expanded knowledge on financial**
**literacy**
**The Financial Literacy Programme**
**benefited young people by developing**
**their money management and life skills**
**including digital safety when transacting**
**money and provide opportunities for**
**young people to volunteer in the**
**association’s programmes in future.**|
|---|---|---|
|**Additional information (optional)**
You maychoose to include further statements where relevant about:|||
|Achievements against
objectives set|Para 1.41|**The association successfully held its Annual**
**Thanksgiving Service in October 2022 for the**
**first time after the pandemic lockdown was**
**lifted.**
**The association held several successful**
**financial literacy workshops for 15 youth at the**
**Marriott Hotel in June 2022.**|
|Performance of fundraising
activities against objectives set|Para 1.41|**Members make a minimum subscription**
**of £5 per month towards the running of**
**the association and for financing**
**planned activities. All members met their**
**subscription obligations.**
**A friend of the association also made a**
**monthly voluntary contribution of £5 towards**
**financing planned activities of the**
**association.**|
|Investment performance
against objectives|Para 1.41|**N/A**|
|Other|||
3
## **Financial Review**
|Review of the charity’s
financial position at the end of
theperiod|Para 1.21|**See Treasury Statement**|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**N/A**|
|Amount of reserves held|Para 1.22|**N/A**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the charity
continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**We fund our work with income**
**from:**
•
**Monthly membership subscriptions**
•
**Grants**
•
**Fundraising activities/events**
•
**Monetary gifts from individual**
**benefactors**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|**The trustees acknowledge that there is a risk**
**that planned activities/events may not**
**materialise due to:**
• **Loss of goodwill from individual**
**benefactors**
• **Lack of charity grant opportunities**
• **Loss of membership**|
|Other|||
4
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed,royal charter)|Para 1.25|**Constitution adopted 7 March 2020**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**
**(Foundation Model)**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more
trustees|Para 1.25|**Trustees are appointed or reappointed**
**every 3 years at the Annual General**
**Meeting held in July.**
**In July 2022, the following trustees**
**resigned their positions:**
**Mr Sigismond Quame Bultman –**
**Treasurer**
**Mrs Fiona Miller – Pastoral Officer**
**The following members were appointed to**
**the vacant positions (and became**
**trustees):**
**Mrs Rosemaund Griffiths – Treasurer**
**Mrs Cornelia Sogie-Thomas - Pastoral**
**Officer **|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**Full membership of the association is open**
**to adults of Black or any other minority**
**ethnic origin residing in Kent and Medway.**
**The trustees oversee the running of the**
**association. The trustees consult other**
**members and interested youth in deciding**
**the activities to deliver.**
**All trustees give of their time voluntarily**
**and receive no remuneration or other**
**benefits.**
**To guide the trustees in the management**
**of the association, the following policy**
**statements have been put in place:**
•
**Data Protection Policy**
•
**Debit Card Policy**
•
**Financial Policy and Procedure**
•
**Safeguarding Policy**
**Copies of these policies have been**
**provided to the trustees and are**
**available for inspection.**|
|---|---|---|---|
|||||
5
||The charity’s organisational
structure and any wider
network with which the charity
works|Para 1.51|**The association is run by 6 trustees. There**
**are other active ordinary and honorary**
**members. The trustees work with the**
**following networks:**
• **Kent Police Independent Advisory**
**Group**
• **Kent Equality Cohesion**
**Council/Cohesion Plus**
• **The Gr@nd Youth Hub**
• **Local Churches**
• **Gravesham Borough Council**
• **Kent County Council**
• **Kent Community Foundation**
• **Empowering Young Minds**
• **Stronger Kent Communities**
• **UK Youth**
• **Kent Fire and Rescue Service**|
|---|---|---|---|
6
|Relationship with any
related parties|Para 1.51||
|---|---|---|
|Other|||
## **Reference and Administrative details**
|Charityname|**Black History Association(Gravesham and Kent)**|
|---|---|
|Other name the charityuses||
|Registered charitynumber|**1190181**|
|Charity’s principal address|**c/o 54 Villa Road**
**Higham**
**Rochester**
**Kent**
**ME3 7BX**|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if any)**|
|---|---|---|---|---|
||Dr Jellina Davies|Chairperson||Association membership|
||Frederick Ade
Desmond Miller|General Secretary||Association membership|
||Mrs Rosemaund
Griffiths|Treasurer|July 2022*|Association membership|
||Charles Omotunde
Davies Snr|Organising Secretary||Association membership|
||Mrs Cornelia
Sogie- Thomas|Pastoral Officer|July 2022|Association membership|
||Sam Sillah|Publicity Secretary||Association membership|
||||||
||||||
## ***fully operational from January 2023**
– Corporate trustees names of the directors at the date the report was approved
**Director name N/A**
7
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for wholeyear**||
|---|---|---|
|**N/A**|||
||||
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|**N/A**|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|**N/A**|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|**N/A**|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
|Bank|Lloyds Bank|Lloyds Bank, Business Banking, BX1 1LT|
||||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **N/A**
## **Other optional information**
8
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Dr Jellina Davies **Position (eg Secretary,** Chairperson **Chair, etc) Date** 2 July 2023
9
**Black History Association (Gravesham and Kent)**
Registered Charity Number 1190181
## **Financial Statement – 1 April 2022 to 31 March 2023**
|||**2022/23**|**2021/22**|
|---|---|---|---|
|||£|£|
|**Balance brought forward**||**4,478.97**|**4,273.97**|
|**INCOME**||||
|Membership subscriptions (1 April 2022 to 31 Mar 2023)||1,035.00|525.00|
|Donations||60.00|60.00|
|Grants||0.00|0.00|
|Thanksgiving donations||1,277.84|815.00|
|Special members’ donations||70.00|0.00|
|Miscellaneous receipts||388.22|0.00|
||**TOTAL INCOME**|**2,831.06**|**1,400.00**|
|**EXPENDITURE**||||
|Thanksgiving Service expenditure||1,689.13|150.00|
|Printing and sundry expenses||0.00|0.00|
|Postage costs||34.20|0.00|
|Web and social media administration||765.06|120.00|
|Financial Literacy Programme||2,401.56|875.00|
|External Auditor’s|Fee|80.00|50.00|
||**TOTAL EXPENDITURE**|**4,969.95**|**1,195.00**|
|**TOTAL BANK BALANCE AS AT 31 MARCH 2023**||**2,340.08**|**4,478.97**|
|**Signed (on behalf of**||||
|**Organising Committee)**||Dr Jellina Davies
(Chair)||