## **Trustees’ Annual Report**
**From Period start date:** 1 April 2021 **To Period end date:** 31 March 2022
**Charity name:** Black History Association (Gravesham and Kent)
**Charity registration number:** 1190181
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Promotion of equality and diversity for the**
**benefit of the public**
• **Elimination of discrimination on the**
**grounds of race**
• **Advancing education and raising**
**awareness of equality and diversity**
**and black heritage, history and arts**
• **Promoting activities to foster**
**understanding between people of**
**diverse backgrounds**
• **Cultivating a sentiment in favour of**
**diversity and equality**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|•
**Financial literacy programme for**
**BME youth (aged 18-25)**
•
**Annual Thanksgiving Service**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
1
|Contribution made by
volunteers|Para 1.38|**The trustees, other members and**
**volunteers have contributed their time and**
**expertise to maintain good management of**
**the association and activity costs to a**
**minimum.**
**On average, the trustees give 20 hours of**
**volunteer time each month to cover tasks**
**such as liaising with other charities,**
**attending Association and multi-agency**
**meetings (e.g., Kent IPAG) to share**
**expertise. In addition, trustees give 200**
**hours per annum in organising and running**
**activities and raising funds.**
**The trustees extend their gratitude to all**
**volunteers for their contributions,**
**without which some of the activities**
**would not have been possible.**|
|---|---|---|
|Other|||
|**Achievements and Performance**|||
||SORP
reference||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|**The trustees work hard to identify gaps in**
**BME community needs, attract funding and**
**put on activities that benefit the public and**
**measure success by the number of**
**expressions of interest, the range of**
**beneficiaries that attend the events/activities**
**and the feedback received.**
**In planning our activities for the year, we**
**kept in mind the Charity**
**Commission’s guidance on public**
**benefit. The main activities were:**
**Annual Thanksgiving Service which was held**
**virtually (via Zoom) in October 2021 due to**
**the coronavirus pandemic lockdown. The**
**Association’s customary cultural feast,**
**which is usually shared after the**
**Thanksgiving Service to celebrate Black**
**History Month and BME culture, could not**
**take place because of social distancing**
**rules.**
**The Annual Thanksgiving Service**
**celebrates our cultural diversity and**
**inclusion during Black History Month.**
**Members welcome people of all races and**
**tribes, regardless of personal background**
**or circumstances, faith or gender.**|
2
**In partnership with Empowering Young Minds charity, the association commenced planning for a Financial Literacy Programme for young people of BME descent who are aged between 18 and 25 years to be held in June 2022. Feedback from this activity will be reported on in the next financial year. The Financial Literacy Programme benefit young people by developing their money management and life skills including digital safety and provide opportunities for young people to volunteer in the association’s programmes in future.**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|**The association successfully held its Annual**
**Thanksgiving Service in October, albeit**
**virtually.**
**Arrangements for the financial literacy**
**workshop got underway during the period**
**under review.**|**The association successfully held its Annual**
**Thanksgiving Service in October, albeit**
**virtually.**
**Arrangements for the financial literacy**
**workshop got underway during the period**
**under review.**|
|---|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||**Members subscribe a minimum of £5 per**
**month towards the running of the**
**Association and planned activities. All**
**members met their subscription obligations.**
**Another benefactor contributed £5 a month**
**towards the planned activities of the**
**Association.**|
|Investment performance
against objectives|Para 1.41||**N/A**|
|Other|||**Future Plans**
**Due to the coronavirus pandemic and the**
**uncertainties surrounding social distancing**
**rules, our plans for the coming year will**
**change. We will continue our emphasis on**
**structured programmes/events for young**
**people to build and enhance their**
**confidence and capability.**
**In October 2022, we plan to hold our**
**Annual Thanksgiving Service in church**
**whilst observing prevalent social**
**distancing rules.**
**We also plan to attract new members to**
**the Association. There was no increase in**
**membership during the reporting period.**|
3
## **Financial Review**
|Review of the charity’s
financial position at the end of
theperiod|Para 1.21|**See Treasurer’s Statement**|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**N/A**|
|Amount of reserves held|Para 1.22|**N/A**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the charity
continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**We fund our work with income**
**from:**
•
**Monthly membership subscriptions**
•
**Grants**
•
**Financial gifts from individual**
**benefactors**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|**The trustees acknowledge that there is a**
**risk that our plans may not materialise due**
**to:**
• **Loss of goodwill from individual**
**benefactors**
• **Lack of charity grant opportunities**
• **Loss of membership**|
|Other|||
4
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed,royal charter)|Para 1.25|**Constitution adopted 7 March 2020**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**
**(Foundation Model)**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more
trustees|Para 1.25|**Trustees are appointed or reappointed**
**triennially at the Annual General Meeting**
**held in July.**
**Trustee appointments will be reported on**
**in the next period.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**Membership of the Association is open to**
**adults of Black, Asian or Minority Ethnic**
**origin residing in Kent. The trustees**
**oversee the running of the Association.**
**The trustees seek the views of other**
**members and youth groups in deciding the**
**youth activities to organise.**
**All trustees give their time voluntarily**
**and receive no remuneration or other**
**benefits.**
**To guide the trustees in the management**
**of the Association, the following policy**
**statements have been put in place:**
•
**Data Protection Policy**
•
**Debit Card Policy**
•
**Financial Policy and Procedure**
•
**Safeguarding Policy**
**Copies of these policies have been**
**provided to the trustees and are**
**available for inspection.**|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the charity
works|Para 1.51|**The Association is run by 8 trustees.**
**There are other active ordinary and**
**honorary members. The trustees work with**
**the following networks:**
• **Kent Police Independent Police**
**Advisory Group**
• **Kent Equality Cohesion**
**Council/Cohesion Plus**
• **The Gr@nd Youth Hub**|
5
|||• **Local Churches**
• **Gravesham Borough Council**
• **Kent County Council**
• **Kent Community Foundation**
• **Empowering Young Minds**
• **Stronger Kent Communities**
• **UK Youth**
• **Kent Fire and Rescue Service**|
|---|---|---|
|Relationship with any
related parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charityname|**Black History Association(Gravesham and Kent)**|
|---|---|
|Other name the charityuses||
|Registered charitynumber|**1190181**|
|Charity’s principal address|**c/o 54 Villa Road**
**Higham**
**Rochester**
**Kent**
**ME3 7BX**|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee(if any)**|
|---|---|---|---|---|
||**Dr Jellina Davies**|**Chairperson**|||
||**Frederick Ade**
**Desmond Miller**|**General Secretary**|||
||**Sigismond Quame**
**Bultman**|**Treasurer**|||
||**Charles Omotunde**
**Davies Snr**|**Organising Secretary**|||
||**Mrs Rosemaund**
**Griffiths**|**Deputy Organising**
**Secretary**|||
||**Mrs Fiona Miller**|**Pastoral Officer**|||
||**Sam Sillah**|**Publicity Secretary**|||
||**Mrs Cornelia Sogie-**
**Thomas**|**Member**|||
– Corporate trustees names of the directors at the date the report was approved
**Director name N/A**
6
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for wholeyear**||
|---|---|---|
|**N/A**|||
||||
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|**N/A**|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|**N/A**|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|**N/A**|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
|Bank|Lloyds Bank|Lloyds Bank, Business Banking, BX1 1LT|
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **N/A**
## **Other optional information**
7
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Dr Jellina Davies **Position (eg Secretary,** Chairperson **Chair, etc) Date** 2 July 2022
8
## **Independent Examiners’ Report to the Trustees of Black History Association (Gravesham & Kent)**
I report to the trustees on my examination of the accounts of the Black History Association (Gravesham & Kent) for the year ended 31[st] March 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Association, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). The trustees consider that an audit is not required for this year under section 144(2) of the charities Act 2011 (the 2011 Act) and that an independent examination is needed.
I report in respect of our examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.
In connection with my examination, I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed:**
**Bamikole Roberts, BSc (Econs), M.Sc., FCCA, 55 Haddo House London SE10 9SF**
**Date: 31[st] October 2022**
## **Black History Association (Gravesham & Kent) Income and Expenditure**
## **For Period 1st April 2021 - 31st March 2022**
|**Income**
Membership subscriptions
Donations
Grants
Thanksgiving Donations
**Total Income**
**Expenditure**
Thanksgiving Service
Donation to Money Charity
e-voucher for young people
External Auditor Fee
Web and social media administration
**Total Expenditure**
Excess Income / Expenses
Opening Balance
**Closing Fund Balance as at 31st March 2022**|**2021-22 2020-21**
585.00
975.00
40.00
2373.00
815.00
180.00|
|---|---|
||**1400.00**
**3568.00**|
||150.00
200.00
500.00
375.00
50.00
120.00
100.00|
||**1195.00**
**300.00**|
||**205.00**
**3268.00**
**4273.97**
**1005.97**|
||**4478.97**
**4273.97**|