Charity Number: 1190175
MARKET WEIGHTON YOUTH ACTION GROUP
(Charitable Incorporated Organisation)
FINANCIAL STATEMENTS
Period ended:
31 March 2023
Market Weighton Youth Action Group Trustee Annual Report
Charity Number: 1190175 For the period ending 31[st] March 2023
Contents to the Financial Statements
For the period ended 31 March 2023
| Page | |
|---|---|
| Trustees Annual Report | 3 – 7 |
| Independent Examiners’ Report | 8 |
| Receipts and Payments Account | 9 -10 |
| Statement of Assets and Liabilities | 11 |
| Notes to the Financial Statements | 12 - 16 |
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Market Weighton Youth Action Group Trustee Annual Report
Charity Number: 1190175 For the period ending 31[st] March 2023
The Trustees present their report with the independently examined financial statements of Market Weighton Youth Action Group, a Charitable Incorporated Organisation (CIO), for the period 1[st] April 2022 to 31 March 2023.
Reference and Administrative Details of the Charity, its Trustees and Advisers.
Name of charity: Market Weighton Youth Action Group (MWYAG)
Charity Registration Number: 1190175 Contact Address: 76 The Acorns Market Place Market Weighton York YO43 3AW
Trustees
Names of trustees who served during the period were as follows:
Alison Van Der Kroon Chair Helen Baxter Treasurer Ellen Van Der Kroon Secretary John Marshall Safeguarding Officer Angela Leeman Administration Officer
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Market Weighton Youth Action Group Trustee Annual Report
Charity Number: 1190175 For the period ending 31[st] March 2023
Independent Examiner
DAH Accountancy
Cedar Lodge,
York Rd,
Shiptonthorpe
YO43 3PH
Bankers:
Natwest 3 Westborough Scarborough YO11 1UH
Structure, Governance and Management
Governing Document
Market Weighton Youth Action Group is a Charitable Incorporated Organisation (CIO) governed by its constitution (Association model), registered with the Charity Commission on 30 June 2020.
Recruitment and Appointment of Trustees
The Constitution outlines the procedure for the appointment of Trustees. There must be a minimum of 3 trustees and a maximum of 11.
At each AGM, one third of the Charity Trustees shall resign from office but may be reappointed. A Charity Trustee who has served for three consecutive terms may not be reappointed for a fourth consecutive term but may be reappointed after an interval of at least one year.
Trustee Induction and Training
All Trustees are provided with a copy of the Constitution, a briefing on the roles and responsibilities of Charity Trustees and a copy of the CIO’s latest Trustees Annual Report and financial statements.
Organisational Structure:
The charity is managed by the Board of Trustees and is responsible for all strategic decisions. Trustees are made aware that any conflicts of interest must be declared and minuted.
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Market Weighton Youth Action Group Trustee Annual Report
Charity Number: 1190175 For the period ending 31[st] March 2023
Risk Management
The major risks to which the charity is exposed, as identified by the Trustees, are regularly reviewed and systems have been established to mitigate those risks.
Objectives and Activities
The purpose of the charity as set out in the constitution is:
To advance in life and relieve needs of young people in Market Weighton and the surrounding area through:
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The provision of recreational and leisure time activities provided in the interests of social welfare, designed to improve their conditions of life;
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Providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.
The Trustees have given regard to the Charity Commission guidance on public benefit.
Achievement and Performance
Review of Activities 2022 to 2023
Last year we were successful in accessing some funding for a Youth Outreach Project in Market Weighton. The Youth Outreach Project started in January 2021, and has continued throughout this year. We have also spent funds in making the building attractive and safe for the Youth of Market Weighton.
Financial Review
Reserves Policy
In line with the Charity’s Reserves Policy, we hold £2500 of unrestricted reserves. These are held in our secondary bank account. Also, in line with our policy we intend to increase these reserves by £500 per year. Trustees facilitated a transfer of the additional £500 during March 2023, increasing the Charity’s available unrestricted reserves to £3000. Our Reserves Policy will continue to be reviewed annually.
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Market Weighton Youth Action Group Trustee Annual Report
Charity Number: 1190175 For the period ending 31[st] March 2023
Principal Funding Sources
Our principal funding sources for the current period came from donations, subs, tuck shop sales and with a grant from East Riding of Yorkshire Council. In addition, we have received two small grants from both Tesco and the Market Weighton Rotary.
Statement of Disclosure of Information to the Independent Examiner
We, the trustees of the Charity who held office at the date of approval of these financial statements, each confirm that so far as we are aware:
There is no relevant information of which the Charity's Independent Examiner is unaware.
All steps have been taken to make ourselves aware of any relevant information and to establish that the Charity's Independent Examiner is aware of that information.
Statement of Trustees' Responsibilities
Charity Law requires the Trustees to prepare financial statements for each financial period which gives a true and fair view of the state of affairs of the Charity and of the excess of income over expenditure for that period.
The Trustees confirm that the accounts comply with the above requirement. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
During the period the income of the Charity was below £250,000, therefore in line with Charity Legislation the trustees have elected to prepare their accounts on the Receipts and Payments basis.
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Market Weighton Youth Action Group Trustee Annual Report
Charity Number: 1190175 For the period ending 31[st] March 2023
Independent Examiner
The Independent Examination was undertaken by DAH Accountancy. This was discussed and agreed at the Trustee Meeting held on 15[th] January 2023.
By order of the Board,
Alison Van Der Kroon
Chair
Date: 15/01/2024
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Market Weighton Youth Action Group Trustee Annual Report
Charity Number: 1190175 For the period ending 31[st] March 2023
Independent Examiner’s Report to the Members of Market Weighton Youth Action Group
I report on the accounts of Market Weighton Youth Action Group for the year ending 31 March 2023, which are set out on pages 9 to 11.
Respective responsibilities of Trustees and examiner
The charity’s Trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this financial period under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 145 of the Charities Act:
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to follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145 (5)(b) of the Charities Act; and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with section 130 and 131 of the Charities Act;
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
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have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Signed:
Date: 15/01/2024
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Market Weighton Youth Action Group Trustee Annual Report
Charity Number: 1190175
For the period ending 31[st] March 2023
| Receipts and Payments Account | For the period ended 31 March 2023 | For the period ended 31 March 2023 | |||||
|---|---|---|---|---|---|---|---|
| 2023 | 2023 | 2023 | 2022 | 2022 |
2022 | ||
| Notes | Unrestricted | Restricted | Total | Unrestricted Restricted | Total | ||
| RECEIPTS | |||||||
| Grants | 1 | £1,000 | £11,549 | £12,549 | £500 | £0 |
£500 |
| Donations | 2 | £3,445 | £0 | £3,445 | £1,803 | £0 |
£0 |
| Tuck Shop | 3 | £3,791 | £0 | £3,791 | £0 | £0 | £0 |
| Subs | 4 | £977 | £0 | £977 | £0 | £0 | £0 |
| Events | 5 | £0 | £0 | £0 | £0 | £0 | £0 |
| £9,213 | £11,549 | £20,762 | £2,303 | £0 |
£2,303 | ||
| PAYMENTS | |||||||
| Wages | 6 | £0 | £2,852 | £2,852 | £0 | £3,532 | £3,532 |
| Equipment Purchase | 7 | £0 | £0 | £0 | £1,264 | £2,578 |
£3,842 |
| Advertising & Marketing | 8 | £0 | £1,318 | £0 | £1,318 | £35 |
£35 |
| DBS (Inc Safeguarding) | 9 | £60 | £0 | £60 | £0 | £14 | £14 |
| Operational Costs | 10 | £1,236 | £1,679 | £2,915 | £0 | £17 | £17 |
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Market Weighton Youth Action Group Trustee Annual Report
Charity Number: 1190175
For the period ending 31[st] March 2023
| Receipts and Payments Account Cont. | Receipts and Payments Account Cont. | For the period ended 31 March 2023 | For the period ended 31 March 2023 | ||||
|---|---|---|---|---|---|---|---|
| 2023 | 2023 | 2023 | 2022 | 2022 |
2022 | ||
| Notes | Unrestricted | Restricted | Total | Unrestricted Restricted | Total | ||
| Professional Fees | 11 | £305 | £210 | £515 | £0 | £2,267 | £2,267 |
| Tuck Shop | 12 | £2,325 | £0 | £2,325 | £0 | £0 | £0 |
| Accommodation & Transport | 13 | £1,302 | £276 | £1,578 | £1,264 | £8,443 |
£9,707 |
| £5,228 | £6,335 | £11,563 | £ | £ | £ | ||
| NET Surplus/(deficit) | £3,985 | £5,214 | £9,199 | £1,039 | £(8,443) |
£(7,404) | |
| Cash & Bank Balances brought Forward | £5,719 | £10,675 | £16,394 | £5,170 | £18,628 |
£23,798 | |
| Cash at Bank Carried Forward | £10,970 | £17,446 | £28,416 | £6,209 | £10,185 |
£16,394 |
The notes on pages 12 to 17 form part of these financial statements.
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Market Weighton Youth Action Group Charity Number: 1190175 Trustee Annual Report For the period ending 31[st] March 2023
Statement of Assets and Liabilities
As at 31 March 2023
| Monetary Assets | Notes | 2023 | 2022 |
|---|---|---|---|
| Current Account | 14 | £10,970 | £16,394 |
| Second Account | 15 | £17,446 | £0 |
| Petty Cash | 16 | £80 | £0 |
| Total Monetary Assets | £28,576 | £16,394 | |
| Comprising: | |||
| Unrestricted Funds | 17 | £10,970 | £6,209 |
| Restricted Funds | 18 | £17,446 | £10,185 |
| Non-Monetary Assets | |||
| Fixed Assets for the Charity Use | |||
| TV & Stand | 19 | £2,892 | £2,892 |
| PlayStation 4 | 20 | £0 | £0 |
| Pool Table & Table Tennis Table | 21 | £0 | £0 |
| Total Non-Monetary Assets | £2,892 | £2,892 | |
| Debtors | 22 | £0 | £0 |
| Creditors | 23 | £0 | £(2,243) |
These financial statements were approved by the committee on the 15/01/2023 and signed on its behalf by:
___________ Alison Van Der Kroon, Chair
___________ Helen Baxter, Treasurer
The notes on pages 12 to 17 form part of these financial statements.
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Market Weighton Youth Action Group Trustee Annual Report
Charity Number: 1190175 For the period ending 31[st] March 2023
Notes to the Financial Statements
Basis of Preparation
These accounts have been prepared on a receipts and payments (R&P) basis in line with Charity Commission guidance for a charity of this size.
Market Weighton Youth Action Group is a Charitable Incorporated Organisation (CIO) which started operating on 30 June 2020.
Notes
| 1 | Grants | Balance at | ( Movement | in Resources ) | Balance at |
|---|---|---|---|---|---|
| 01/04/2022 | Incoming | Outgoing | 31/03/2023 | ||
| ERYC – PAG 1 | £5,551 | £0 | £3891 | £1660 | |
| ERYC – PAG 2 | £0 | £4000 | £1008 | £2992 | |
| Two Ridings(Comm Foundation) | £4634 | £0 | £2851 | £1783 | |
| Taylor Wimpey | £500 | £0 | £0 | £500 | |
| Groundworks (Tesco) | £0 | £1000 | £0 | £1000 | |
| Market Weighton Town Council | £0 | £695 | £0 | £695 | |
| Angling Trust | £0 | £1854 | £0 | £1854 | |
| ERYC LGBTQ+ | £0 | £5000 | £0 | £5000 |
A brief description of the restricted funds is given below:
East Riding of Yorkshire Council
Restricted funding from East Riding of Yorkshire Council for the development and setting up of the charity to enable them to provide activities for young people in the Market Weighton area.
Two Ridings Community Foundation
Restricted funding from Two Ridings Community Foundation for the development of a Youth Outreach project in Market Weighton.
Taylor Wimpey
Restricted funding from Taylor Wimpey for the development of a green gardening project to improve the town.
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Market Weighton Youth Action Group Trustee Annual Report
Charity Number: 1190175 For the period ending 31[st] March 2023
Groundworks (Tesco)
Restricted funding from Tesco, as voted by their customers via the Blue Token scheme, for the provision of family sporting activities.
Market Weighton Town Council
Restricted funding from Market Weighton Town Council to provide alternative Skate Ramp facilities, in the car park behind the Youth Hub, or by visiting a fellow community charity in Driffield.
Angling Trust
Restricted Funding from the Angling Trust to provide fishing trips and equipment for the development of life skills and independence.
– East Riding of Yorkshire Council LGBTQ+
Restricted Funding from ERYC to provide a safe space and counselling for the young people of Market Weighton.
- 2 Donations
We have received some very kind donations from parents, members of the public and generous local businesses.
- 3 Tuck Shop
Our Tuck Shop operated from the “Hub” has proved very popular. We endeavour to be as cheap if not cheaper than anywhere else in Market Weighton. However, this does allow us to use the
small profit made to purchase additional equipment for use of our users in the “Hub”.
4 Subs
We charge £1 per person for access into the “Hub” on a weekly basis. However, everyone is given their first week at the “Hub” for free, allowing them to see what we offer. This small charge goes towards the rent for the space charged by The Acorns.
5 Events
Throughout the year we have offered a variety of additional events including:
-
Allerthorpe Water Park
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Footgolf York
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End of Term Discos
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Roller Discos
-
4DX Cinema Trip
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Market Weighton Youth Action Group Trustee Annual Report
Charity Number: 1190175 For the period ending 31[st] March 2023
It is important to us that these trips remain free for all our members, ensuring that during this period of higher cost of living, no young person is excluded.
Payments
- 6 Wages
Unfortunately, during this year our Youth Worker has left us to pursue another role. We to date have not replaced this employed position and all services have been delivered via our Trustees and dedicated volunteers.
Our total cost for Wages was £2518.88
- 7 Equipment Purchase
This year we have not purchased any new equipment.
- 8 Advertising & Marketing
This year we have purchased some branded clothing and pens. We have also purchased some large, branded flags, ensuring that we can always find our way back to the group in a crowd! In addition, we now are the proud owners of a branded gazebo for use at public events, funded by the Market Weighton Rotary.
Our total cost for Advertising and Marketing for the year was £1317.78
- 9 DBS
We have continued to provide Data Barring Service (DBS) checks on all our volunteers.
Our total cost for providing volunteer DBS’s this year was £60.00
- 10 Operational Costs
Event Costs
We have had a successful year with our events, Footgolf, Cinema Trips, Water Parks, Movie Nights and End of Term Discos, the feedback has been fantastic.
Our total cost for Events this year was £1679.40
Sundries
Our total Sundries costs this year was £327.27
Expenses
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Market Weighton Youth Action Group Trustee Annual Report
Charity Number: 1190175 For the period ending 31[st] March 2023
This is the total cost we have reimbursed volunteers for out-of-pocket expenses throughout the year. We can confirm that no expenses have been paid to reimburse any volunteer travel costs, and we continue to thank all our volunteers for not only their time, but small financial commitment to us.
Our total Volunteer Expenses were £406.60
IT
Within this figure are the costs for our Web Hosting and PlayStation costs.
Our Total IT Costs this year were £502.75
11 Professional Fees
Insurance
We can confirm that we have renewed all our insurance policies with Ansvar, and the annual premium was £305.30
Accounts
Our management accounts are produced monthly by our Trustees, led by Helen Baxter our Treasurer. This Financial Statement was then produced by John Marshall one of our Trustees before being checked and discussed at length by all other trustees. Finally, it is independently inspected by our independent examiner who is DAH Accountancy
Our Account cost for independent Examination this year was £210.00
12 Tuck Shop
We check all our tuck shop pricing before we purchase, and mainly use both Bookers and Hancock’s based in Hull.
Our total Tuck Shop costs for the year were £2324.33
13 Accommodation
We would like to thanks The Acorns for the use of their building at a very reasonable rate. As we develop, we are continually looking for a dedicated place of our own.
Our total Accommodation cost for the year was £1301.75
Transport
We are delighted to support fellow youth groups in Market Weighton and are proud that whenever we need a minibus to provide transport to events away from Market Weighton, we
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Market Weighton Youth Action Group Trustee Annual Report
Charity Number: 1190175 For the period ending 31[st] March 2023
always use our friends at Market Weighton Scouts, who continue to provide excellent and wellmaintained Minibuses.
Our total Transport cost for the year was £275.91
14 Current Account
This is our main bank account and is administered by our Treasurer Helen Baxter.
15 Second Account
This year we opened a second bank account to allow us to keep Restricted and Unrestricted funds separate. This account has the same multi-trustee access requirement.
16 Petty Cash
We have 2 cash floats when we operate the “Hub” 1 for the Tuck Shop and 1 for the Subs, this value also includes any income generated prior to it going to the bank.
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Tuck Shop Float £50.00
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• Subs Float £30.00 • Cash in Hand £0.00
17 Unrestricted Funds
We have continued to generate unrestricted funds via Subs, Tuck Shop sales and our ever popular Square Lucky Draw Competition. In addition to this we have received some very kind donations from parents, members of the public and generous local businesses.
18 Restricted Funds
We are delighted to confirm that this year we have been awarded £4000k from ERYC via the PAG again.
19 TV & Stand
Our 85” Smart Samsung TV is stored at The Acorns and is very popular with our members. We mainly use You Tube on “Hub” evenings. We also use this TV when showing films at our Film Nights.
- 20 PlayStation 4
Our PlayStation 4 is a very popular facility in the “Hub”. As soon as we have more space, we plan to complement this with an Xbox and Wii.
- 21 Pool Table & Table Tennis Table
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Market Weighton Youth Action Group Trustee Annual Report
Charity Number: 1190175 For the period ending 31[st] March 2023
Both of these assets were donated to us.
- 22 Debtor
We can confirm that as of the 31[st] March 2023, we had no debtors.
- 23 Creditors
We can confirm that as of the 31[st] March 2023, we had no creditors.
Payments to Trustees
No remuneration directly or indirectly out of the funds of the Charity was paid or payable for the financial period to any Trustee.
There was no reimbursement of travel expenses in respect of the financial period.
Taxation
Market Weighton Youth Action Group is a registered charity. All the Charities’ income is applied to its charitable objectives and the association is therefore exempt under current legislation from most forms of taxation.
The charity is not VAT registered and all expenditure includes irrecoverable VAT.
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