DERBY SOUTH DISTRICT SCOUT COUNCIL
Registered Charity 1190171
TRUSTEES ANNUAL REPORT AND ACCOUNTS - YEAR ENDED 31 DECEMBER 2022
NAMES OF CHARITY TRUSTEES WHO MANAGE THE DISTRICT:
Ex-officio: Dates to & from if not for year District Commissioner Kris Thomson District Commissioner (acting) Kiron Griffin from 01/01/23 Chairman Ian Potts Secretary Pat Boler Treasurer Peter Hilton District Youth Commissioner vacant District Explorer Scout Commissioner Nathan Howard Elected: Peter Childs Dave Marvin Joan Marvin Michael Shepherd Mike Long Nominated Lyn Baker Marie Howard Antony Fox Moira Tildsley
DISTRICT ADVISORS
Bankers: Lloyds Bank plc PO Box 1000 BX1 1LT Santander, Bootle, Mersyside HSBC, Victory Road, Derby Cooperative Bank, Southway, Skelmersdale
Independent Examiner: Mr P J Sainty, Amberley, Bagbie Road, Carsluith, DG8 7DU
CONTACT NAME AND ADDRESS :
Kiron Griffin 4 Howden Close, Mickleover, Derby
DISTRICT REGISTRATION NUMBER WITH THE SCOUT ASSOCIATION : 1130902514
STRUCTURE, GOVERNANCE AND MANAGEMENT
The District’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association.
The District is a trust established under its rules which are common to all Scouts.
Trustees are appointed in accordance with the Policy, Organisation & Rules of The Scout Association.
The District is managed by the District Executive Committee. The committee members are the ‘Charity Trustees' of the Scout District, which is an educational charity. The charity trustees are responsible for complying with legislation applicable to charities.
The District Executive Committee consisits of a Chairman, Secretary and Treasurer, together with the District Commissioner, District Explorer Scout Commissioner, elected representatives and those members nominated by the District Commissioner.
Page 1
DERBY SOUTH DISTRICT SCOUT COUNCIL
YEAR ENDED 31 DECEMBER 2022
STRUCTURE, GOVERNANCE AND MANAGEMENT (continued)
The District Executive Committee’s main role is to support the District Commissioner in meeting the responsibilities of the appointment and to provide support to the District Scout Groups and Explorer Scout Units.
The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered.
OBJECTIVES AND ACTIVITIES
The objectives of the District are as a unit of the Scout Association.
The aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
ACHIEVEMENTS AND PERFORMANCE
The District has provided a comprehensive range of activities and events throughout the year in respect of all sections of Scouts. The District headquarters has been maintained during the year and continues to provide excellent facilities. The District meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
FINANCIAL REVIEW
The accounts relate to the year ended 31 December 2022 and the comparative figures relate to the previous year ended 31 December 2021. The accounts have been prepared on the receipts and payments basis consistent with the previous year. The summary receipts and payments account on page 3 shows the total receipts and total payments during the year. The total funds are split between general funds and designated funds. The designated funds relate to the Explorer Units.
Overall, there were deficits on general funds for the year of £3759 and on designated funds of £3236. Total cash funds at the year-end were £27898. Investment Assets were valued at £53000.
DECLARATION
The Trustees declre that they have approved the Trustees' Report above.
Signed on behalf of the Charity's Trustees on 2023 by Ian Potts (Chairman)
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DERBY SOUTH DISTRICT SCOUT COUNCIL
RECEIPTS AND PAYMENTS ACCOUNT YEAR TO 31ST DECEMBER 2022
| Total |
Total | |||
|---|---|---|---|---|
| Unrestricted | Designated |
Funds |
Funds | |
| Funds | Funds | 2022 | 2021 | |
| £ | £ | £ | £ | |
| TOTAL RECEIPTS (page 4) | 2465 | 29301 | 31766 | 29759 |
| TOTAL PAYMENTS (page 4) | 6224 | 32537 | 38761 | 12632 |
| NET RECEIPTS (PAYMENTS) | -3759 | -3236 | -6995 | 17127 |
| Transfer between funds | - | - | - | - |
| CASH FUNDS brought forward | 25798 | 9095 | 34893 | 17766 |
| CASH FUNDS CARRIED FORWARD | 22039 | 5859 | 27898 | 34893 |
STATEMENT OF ASSETS AND LIABILITIES AT 31st DECEMBER 2022
| Total |
Total | |||
|---|---|---|---|---|
| Unrestricted | Designated |
Funds |
Funds | |
| Funds | Funds | 2022 | 2021 | |
| £ | £ | £ | £ | |
| Cash Funds | ||||
| District Bank Account | 22039 | - | 22039 | 25798 |
| Explorer Bank/Cash Accounts | - | 5859 | 5859 | 9095 |
| Total Cash Funds | 22039 | 5859 | 27898 | 34893 |
| Investment Assets | ||||
| Schroder investments | 53000 | - | 53000 | 54570 |
| Non monetary assets - estimated | ||||
| Activity Centre - insurance valuation | 115000 | |||
| Badge stock | 500 | |||
| Other assets - insurance valuation | 10000 | |||
| Derby Scout Shop - 1/3 share | 19000 | |||
| Derby Scout & Guide Centre - 1/6 share | 55000 | |||
| Liabilities: due within one year | ||||
| Accounts not yet paid - 2/3 share Foxwell competition | 18 |
P B Hilton (Treasurer)
12th February 2023
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DERBY SOUTH DISTRICT SCOUT COUNCIL YEAR TO 31st DECEMBER 2022
| RECEIPTS | Unrestricted | Designated | Total | Total |
|---|---|---|---|---|
| Funds | Funds |
Funds | Funds | |
| (District) | (Explorers) | 2022 | 2021 | |
| £ | £ | £ | £ | |
| MEMBERSHIP SUBSCRIPTIONS | 19604 | 5220 | 24824 | 19432 |
| Less: Payable to County | 20026 | 2028 | 22054 | 18944 |
| Net retained | -422 | 3192 | 2770 | 488 |
| OTHER INCOME | ||||
| Covid grants | 2667 | - | 2667 | 16335 |
| Activities | 195 | 25457 | 25652 | 9915 |
| Gift Aid | - | 652 | 652 | 1213 |
| Inverstment income | - | - | 0 | 1250 |
| Uniform and badge sales | - | - | 0 | 200 |
| Sale of Investments | 0 | 358 | ||
| Donation | 25 | - | 25 | - |
| TOTAL RECEIPTS | 2465 | 29301 | 31766 | 29759 |
| PAYMENTS | Unrestricted | Designated | Total | Total |
| Funds | Funds | Funds | Funds | |
| 2021 | 2021 | |||
| £ | £ | £ | £ | |
| Activity Centre | 1189 | - | 1189 | 2036 |
| Jamboree contribution | 2400 | - | 2400 | - |
| Pytheas ESU | 29 | - | 29 | - |
| Rent | - | - | - | 50 |
| Activities | 223 | 28575 | 28798 | 7599 |
| D C and A D C expenses | - | - | - | - |
| Insurances | 1412 | - | 1412 | 1401 |
| Training Costs | 382 | - | 382 | 420 |
| Pesentations | - | - | - | - |
| IT | 372 | 18 | 390 | 380 |
| Postage, Stationery, etc | - | - | - | - |
| Minibus running costs | - | - | 0 | 120 |
| Rates | - | - | 0 | 24 |
| Uniform and badges | 167 | - | 167 | 376 |
| Equipment | - | 3944 | 3944 | 212 |
| Sundries | 50 | - | 50 | 14 |
| TOTAL PAYMENTS | 6224 | 32537 | 38761 | 12632 |
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF
DERBY SOUTH DISTRICT SCOUT COUNCIL
I report on the accounts of the District for the year ended 31 December 2022, which comprise Receipts and Payments Account, Staetment of Assets and Libilities and related notes.
This report is made solely to the trustees in accordance with Sections 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity trustees for my examination work.
Respective responsibilities of Trustees and Examiner
The District’s Trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed. It is my responsibility to examine the accounts (under Section 145 of the Charities Act), to follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act) and to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner’s statement
In connection with my examination, no matter has come to my attention:
-
1 which gives me reasonable cause to believe that in any material respect the requirements
-
to keep accounting records in accordance with Section 130 of the Charities Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name Peter J Sainty BA
Address Amberley Bagbie Road Carsluith Newton-Stewart DG8 7DU
Signed
Date
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