## **Trustees’ Annual Report for the period** **From** 01/08/2023 **Period start date To** 31/07/2024 **Period end date** **Charity name:** PSO ACS INTERNATIONAL SCHOOL HILLINGDON **Charity registration number:** 1190136 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|•
PSO ACS Hillingdon's object is to advance
the education of pupils at the ACS
International School Hillingdon, in
particular:
•
Developing effective relationships between
staff, parents, and others associated with
the school.
•
Engaging in activities or providing facilities
or equipment which support the school
and advance the education of the pupils.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|PSO ACS Hillingdon fulfils its objectives by:
**Enriching activities:**International celebrations,
themed celebrations, and parties (e.g., Kick Off BBQ,
International Family Day)
**Integrating and supporting parents:**Cultural
activities (book and lunch clubs), Blue Badge
outings, art and pub tours, social events (also
fundraisers)
**Making financial grants:**Senior merit awards, Gifts
(Give Incentive for Teachers and Students) program
**Supporting the arts:**Hillington's Got Talent,
providing snacks for performers and the audience at
school plays, concerts, etc.
**Creating and selling spirit wear merchandise**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees confirm they have had regard to the
Charity Commission's guidance on public benefit
while carrying out these activities.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The process for selecting recipients of Senior Merit
Awards and GIFTs (Gift Incentive) program grants
includes an application to be filled out followed by a
presentation which is then required to be reviewed
and voted on by panel of selected parents to award
the Senior Merit Awards.| |Policy on social investment
including program related
investment|Para 1.38|PSO ACS Hillingdon does not currently have a social
investment policy.| |Contribution made by
volunteers|Para 1.38|There is a significant contribution of volunteers
(parents, teachers, students) in organizing activities,
selling merchandise, managing finances,
fundraising, communication, welcoming
newcomers, etc.| |Other||N/A| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|International celebrations expose students to
diverse cultures, fostering tolerance and global
citizenship. Parent-oriented activities, on the other
hand, help break the ice for newcomers, promote
cultural exchange, and build a supportive network
for all families. These combined efforts enrich the
school experience by creating a more inclusive and
vibrant community.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Family Fun Days, BBQ events, Welcome events,
Social activities as well as student driven events
resulted in fundraising targets being met.
These activities align with our goals (enriching
student experience,fosteringcommunication). It| |---|---|---| |||highlight’s successes like increased student
participation and positive feedback.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising activities align with the objective of
developing a philanthropic sense in the school
community| |Investment performance
against objectives|Para 1.41|PSO ACS Hillingdon does not have an investment
objective as it holds funds in a bank account with
minimal interest.| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
ofthe period|Para 1.21|£419| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trustees have discussed holding a year’s budget
worth of reserves to ensure budget is available
should there not be enough raised through various
events| |Amount of reserves held|Para 1.22|£16,635| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None identified| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|•
Annual grant from ACS International School
Hillingdon
•
Social Activity fundraising
•
Event fundraising
•
Parent Donations
•
Donations from student councils' initiatives
These funds directly support the charity's key
objectives by:
•
Providing resources for activities that
enrich the student experience
(international celebrations, grants) and
strengthen the school community (parent-
oriented activities).| |---|---|---| |||•
Funding programs that develop a sense of
philanthropy within the school (Senior
Merit Awards, Gifts program).| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|PSO ACS Hillingdon does not currently have a formal
investment policy. Funds are held in some
maintenance fees. There are no material financial
investments to report on.| |A description of the principal
risks facing the charity|Para 1.46|Cancellation of Planned Events: Unforeseen
circumstances (weather, illness outbreaks) could
force the cancellation of fundraising events (e.g.
social events). This could lead to a shortfall in
funding for planned activities.
Mitigation Strategies:
•
Maintain a reserve fund to cover
unexpected expenses or shortfalls.
•
Develop contingency plans for events, such
as rain dates for outdoor activities.
•
Explore alternative fundraising methods to
lessen reliance on single events.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||Unincorporated association| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution and Bylaws| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The charity is run by a board of Five trustees: Vice
President, Treasurer, Upper School Liaison, Middle
School Liaison, and Secretary. These positions are
filled through an election held during the annual
general meeting (AGM) in May.| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The PSO ACS Hillingdon trustees and committee
members share information through a Google Drive.
This online repository is organised with folders for
specific areas of work and trustee positions. It
stores all essential information, policies, and| |---|---|---| |||procedures. New trustees and committee members
receive access to this drive to ensure a smooth
handover and easy access to historical information.
Similarly, all email addresses are created and
managed on a single platform (one.com) for
continuity. This system ensures consistent
communication and knowledge sharing within the
organization.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Structure:**
•
Overseen by a board of Five Trustees (Vice
President, Treasurer, Upper School Liaison,
Middle School Liaison, and Secretary).
•
Trustees are elected annually at the AGM
(Annual General Meeting) in May.
•
Supported by a network of volunteers for
activities and events.
**Wider Network:**
•
Collaborates with ACS International School
Hillingdon leadership.
•
Student council, social groups and parents
play a role in fundraising initiatives.
•
ParentKind| |Relationship with any
related parties|Para 1.51|None| |Other||| ## **Reference and Administrative details** |Charity name|PSO ACS INTERNATIONAL SCHOOL HILLINGDON| |---|---| |Other name the charity uses|PSO ACS HILLINGDON| |Registered charity number|1190136| |Charity’s principal address|ACS INTERNATIONAL SCHOOL HILLINGDON
108 VINE LANE
UXBRIDGE
UB10 0BE| ||| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (ifany)**| |---|---|---|---| |Micha de Koning|Vice President|Aug 1 2022 - May 2023|N/A| 1 |2
3
4
5|Daljit Verma|Treasurer|Nov 2023 - present|N/A| |---|---|---|---|---| ||Tanya D'Albis
Aase Nordanger
Andersen|Secretary|May 2023 – June 2024
June 2024 - present|N/A| ||Michelle Lazkani|Upper School Liaison|August 1 2022 - present|N/A| ||Cynthia Lane Hand|Middle School Liaison|May 2023 - present|N/A| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |N/A||| N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** N/A ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |
**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc) **
**Date**||| |---|---|---| ||
Micha de Ko~~n~~ing (Feb 6, 2025 13:00 GMT)|| ||Micha de Koning|Daljit Verma| ||
Vice President|Treasurer| ||07/02/2024|| ||07/02/2024|| **PSO ACS INTERNATIONAL SCHOOL HILLINGDON** **CC16a** **1190136** ## **Receipts and payments accounts** **For the period** 01/08/2023 31/07/2024 **To from** ## **Section A Receipts and payments** **Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest to the nearest £ to the nearest £ to the nearest £ to the nearest £ £** ## **A1 Receipts** |GRANTS|**8,648**||**-**||**-**||**8,648**||**-**| |---|---|---|---|---|---|---|---|---|---| |DONATIONS|**3,290**||**-**||**-**||**3,290**||**-**| |SOCIAL|**12,674**||**-**||**-**||**12,674**||**-**| |INTERNATIONAL FAMILY FUN DAY|**4,922**||**-**||**-**||**4,922**||**-**| |FINE ARTS|**2,694**||**-**||**-**||**2,694**||**-**| |SPIRIT WEAR|**2,010**||**-**||**-**||**2,010**||**-**| |AD HOC INCOME|**10,536**||**-**||**-**||**10,536**||**-**| |TRANSITION EVENTS|**5,108**||**-**||**-**||**5,108**||**-**| |SERVICE|**3,641**||**-**||**-**||**3,641**||**-**| ||**-**||||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**53,523**||**-**||**-**||**53,523**||**-**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**-**| ||||||||||| |HIGH SCHOOL|**12,094**||||||||**-**| |MIDDLE SCHOOL|**6,423**||||||||**-**| |LOWER SCHOOL|**2,785**||||||||**-**| |SOCIAL|**11,022**||||||||**-**| |PSO GENERAL|**6,224**||||||||**-**| |FINE ARTS|**2,079**||||||||**-**| |TRANSITION TEAM|**2,483**||||||||**-**| |SERVICE|**3,397**||||||||**-**| |SPIRIT WEAR|**2,020**||||||||**-**| |INTERNATIONAL FAMILY FUN DAY|**3,186**||||||||**-**| |TRANSFER TO SAVINGS|**-**||||||||**-**| ||**-**||||||||**-**| ||**-**||||||||**-**| ||**-**||||||||**-**| ||**-**||||||||**-**| |**_Sub total_ **|**51,713**||||||||**-**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**
CCXX R1 accounts (SS)|||||||||| ||||||||||**-**| ||||||||||| ||||||||**419**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**419**||**-**| ||||||||||04/02/2025| CCXX R2 accounts ISSI 0410212025 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**
CCXX R3 accounts (SS)|Signature
**Details**
**Details**
HSBC Current Account
HSBC Savings Account
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
3
Micha de Koning (Feb 6, 2025 12:57 GMT)|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**419**
**-**
**16,216**
**-**
**-**
**-**
**16,635**
**-**
Agreement Error
Agreement Error
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Daljit Verma
Micha De Koning|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||07/02/2025| ||||07/02/2025| ||||04/02/2025| CCXX R3 accounts (SS) ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees** Charity Name PSO ACS INTERNATIONAL SCHOOL HILLINGDON **On accounts for the year Charity no ended**[2023 - 2024 ] **(if any)**[1190136 ] **Set out on pages** N/A I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 07 / 2024** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) . I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**|**Date:**|| |---|---|---| |||8/2/25| |||| ||JeffreyVitkun|| |||| |||| **Address:** Flat 24 South Lodge Circus Rd London NW8 9ES **Oct 2018** 1 **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**