2023-07-31-accounts

Trustees’ Annual Report for the period

From 01/08/2022 Period start date To 31/07/2023 Period end date

Charity name: PSO ACS INTERNATIONAL SCHOOL HILLINGDON Charity registration number: 1190136

Objectives and Activities

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SORP reference
Summary of the purposes of Para 1.17  PSO ACS Hillingdon's object is to advance
the charity as set out in its the education of pupils at the ACS
governing document International School Hillingdon, in
particular:
 Developing effective relationships between
staff, parents, and others associated with
the school.
 Engaging in activities or providing facilities
or equipment which support the school
and advance the education of the pupils.
Summary of the main Para 1.17 and PSO ACS Hillingdon fulfils its objectives by:
1.19
activities in relation to those
purposes for the public Enriching activities: International celebrations,
benefit, in particular, the themed celebrations, and parties (e.g., Kick Off BBQ,
activities, projects or International Family Day)
services identified in the
accounts. Integrating and supporting parents: Cultural
activities (book and lunch clubs), Blue Badge
outings, art and pub tours, social events (also
fundraisers)
Developing philanthropic sense: Working with non-
profit organizations (e.g., Holidays-Tea for senior
residents)
Making financial grants: Senior merit awards, Gifts
(Give Incentive for Teachers and Students) program
Supporting the arts: Hillington's Got Talent,
providing snacks for performers and the audience at
school plays, concerts, etc.
Creating and selling spirit wear merchandise
Statement confirming Para 1.18 The trustees confirm they have had regard to the
whether the trustees have Charity Commission's guidance on public benefit
had regard to the guidance while carrying out these activities.
issued by the Charity
Commission on public
benefit
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Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The process for selecting recipients of Senior Merit Awards and GIFTs (Gift Incentive) program grants includes an application to be filled out followed by a presentation which is then required to be reviewed and voted on by panel of selected parents to award the Senior Merit Awards.
Policy on social investment including program related investment	Para 1.38	PSO ACS Hillingdon does not currently have a social investment policy.
Contribution made by volunteers	Para 1.38	There is a significant contribution of volunteers (parents, teachers, students) in organizing activities, selling merchandise, managing finances, fundraising, communication, welcoming newcomers, etc.
Other		N/A

Achievements and Performance

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SORP reference
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Achievements and Performance	Achievements and Performance	Achievements and Performance
SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	International celebrations expose students to diverse cultures, fostering tolerance and global citizenship. Parent-oriented activities, on the other hand, help break the ice for newcomers, promote cultural exchange, and build a supportive network for all families. These combined efforts enrich the school experience by creating a more inclusive and vibrant community.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Achievements against objectives set	Para 1.41	For the first time we undertook a large fundraising event which was completedto raise funds for school initiatives.

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Family Fun Days, BBQ events, Welcome events,
Social activities as well as student driven events
resulted in fundraising targets being met.
These activities align with our goals (enriching
student experience, fostering communication). It
highlight’s successes like increased student
participation and positive feedback.
Fundraising activities align with the objective of
developing a philanthropic sense in the school
Performance of fundraising community
activities against objectives Para 1.41
set
PSO ACS Hillingdon does not have an investment
objective as it holds funds in a bank account with
Investment performance Para 1.41 minimal interest.
against objectives
Other
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Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	£387
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Trustees have discussed holding a year’s budget worth of reserves to ensure budget is available should there not be enough raised through various events
Amount of reserves held	Para 1.22	£14,413
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None identified

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	 Annual grant from ACS International School Hillingdon  Social Activity fundraising  Event fundraising  Parent Donations  Donations from student councils' initiatives

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These funds directly support the charity's key
objectives by:
 Providing resources for activities that
enrich the student experience
(international celebrations, grants) and
strengthen the school community (parent-
oriented activities).
 Funding programs that develop a sense of
philanthropy within the school (Senior
Merit Awards, Gifts program).
PSO ACS Hillingdon does not currently have a formal
investment policy. Funds are held in some
Investment policy and maintenance fees. There are no material financial
objectives including any Para 1.46 investments to report on.
social investment policy
adopted
Cancellation of Planned Events: Unforeseen
circumstances (weather, illness outbreaks) could
A description of the principal Para 1.46 force the cancellation of fundraising events (e.g.
risks facing the charity social events). This could lead to a shortfall in
funding for planned activities.
Mitigation Strategies:
 Maintain a reserve fund to cover
unexpected expenses or shortfalls.
 Develop contingency plans for events, such
as rain dates for outdoor activities.
 Explore alternative fundraising methods to
lessen reliance on single events.
Other
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Structure, Governance and Management

Description of charity’s trusts:		Unincorporated association
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution and Bylaws
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled	Para 1.25	The charity is run by a board of Eight trustees: President, Vice President, Treasurer, Communications, Upper School Liaison, Middle School Liaison, Lower School Liaison and Secretary. These positions are filled through an election held duringthe annualgeneral meeting (AGM)in May.

to appoint one or more trustees

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	The PSO ACS Hillingdon trustees and committee members share information through a Google Drive. This online repository is organised with folders for specific areas of work and trustee positions. It stores all essential information, policies, and procedures. New trustees and committee members receive access to this drive to ensure a smooth handover and easy access to historical information. Similarly, all email addresses are created and managed on a single platform (one.com) for continuity. This system ensures consistent communication and knowledge sharing within the organization.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Structure:  Overseen by a board of Eight Trustees (President, Vice president, Treasurer, Communications, Upper School Liaison, Middle School Liaison, Lower School Liaison and Secretary).  Trustees are elected annually at the AGM (Annual General Meeting) in May.  Supported by a network of volunteers for activities and events. Wider Network:  Collaborates with ACS International School Hillingdon leadership.  Student council, social groups and parents play a role in fundraising initiatives.  ParentKind
Relationship with any related parties	Para 1.51	None
Other

Reference and Administrative details

Charity name PSO ACS INTERNATIONAL SCHOOL HILLINGDON Other name the charity uses PSO ACS HILLINGDON Registered charity number 1190136

Charity’s principal address ACS INTERNATIONAL SCHOOL HILLINGDON 108 VINE LANE UXBRIDGE UB10 0BE

Names of the charity trustees who manage the charity

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Name of person (or
Dates acted if not for
Trustee name Office (if any) body) entitled to
whole year
appoint trustee (if any)
Silver Klajnscek President Aug 1 2022 - May 2023 N/A
1
Muneera Baig May 23- March 24
Britte Zlatanova Vice President Aug 1 2022 - May 2023 N/A
2
Kristyn Harrell June 2023 - present
3 [Virginia Alemamdi ] Treasurer Aug 1 2022 - May 2023 N/A
Susan McCulley Secretary Aug 1 2022 - May 2023 N/A
4
Tanya D'Albis May 2023 - present
6 [Michelle Lazkani ] Upper School Liaison August 1 2022 - present N/A
Amelia Brame Middle School Liaison Aug 1 2022 - May 2023 N/A
7
Cynthia Lane Hand May 2023 - present
8 [Micha d Koning ] Lower School Liaison Aug 1 2022 - present N/A
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– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets

from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

g Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	y
	Daljit Verma Kristyn Harrell
	Treasurer Vice President
	21/05/2024
	21/05/2024

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PSO ACS INTERNATIONAL SCHOOL HILLINGDON 1190136
Receipts and payments accounts CC16a
For the period 01/08/2022 31/07/2023
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
FINANCIAL 77 - - 77 -
FUNDRAISING 285 - - 285 -
GRANTS 8,610 - - 8,610 -
DONATIONS 3,679 - - 3,679 -
SOCIAL 10,598 - - 10,598 -
GALA 52,920 - - 52,920 -
INTERNATIONAL FAMILY FUN DAY 4,874 - - 4,874
FINE ARTS 2,473 - - 2,473
TRANSITION TEAM 6,193 - - 6,193
SPIRIT WEAR 4,139 - - 4,139
AD HOC INCOME 9,769 - - 9,769 -
SERVICE 3,121 - - 3,121 -
TRANSFERS - 1,279 - 1,279 -
106,738 1,279 - 108,017 -
Sub total (Gross income for
AR)
- - - -
A2 Asset and investment sales,
(see table). - - - - -
- - - - -
Sub total 106,738 1,279 - 108,017 -
Total receipts
- - - - -
A3 Payments - - - - -
HIGH SCHOOL 16,562 - - 16,562 -
MIDDLE SCHOOL 5,263 - - 5,263 -
LOWER SCHOOL 2,595 - - 2,595 -
SOCIAL 9,605 - - 9,605 -
PSO GENERAL 5,432 - - 5,432 -
FINE ARTS 951 - - 951 -
TRANSITION TEAM 5,424 - - 5,424
MULTICULTURAL 311 - - 311
LIABILITIES 773 - - 773
SERVICE 3,121 - - 3,121
GALA 25,920 - - 25,920
PROJECT SHINE 27,000 27,000
SPIRIT WEAR 2,816 - - 2,816
INTERNATIONAL FAMILY FUN DAY 2,631 - - 2,631
108,404 - - 108,404 -
Sub total
- - - -
A4 Asset and investment
purchases, (see table) - - - -
- - - - -
Sub total [ 108,404 ] - - 108,404 -
Total payments - 1,666 1,279 - - 387 -
- - - - -
Net of receipts/(payments) - - - - -
A5 Transfers between funds - 1,666 1,279 - - 387 -
A6 Cash funds last year end
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CCXX R1 accounts (SS)

21/05/2024

1

Cash funds this year end

Section B Statement of Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets Details B2 Other monetary assets Details Total cash funds (agree balances with receipts and payments account(s)) B4 Assets retained for the charity’s own use HSBC Current account HSBC Savings Account B1 Cash funds Details Details Details Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 387 - 14,413 - - 14,800 - Agreement Error Agreement Error Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - Fund to which liability relates Amount due (optional) - - Print Name Daljit Verma Kristyn Harrell	Endowment funds to nearest £ - - -
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds
		-
		OK
		Endowment funds to nearest £ - - - - Current value (optional) - - - - - Current value (optional) - - - - - - When due (optional) Date of approval 21/05/2024 21/05/2024

CCXX R2 accounts (SS)

21/05/2024

2

CHARITY COMMISSION FOR ENGLAND AND WALES 1 Independent examiner's report on the accounts SKtlon A Independent Examiner's Report Report to the trustws PSO ACS INTERNATIONAL SCHOOL HILLINGDON On accounts for tho y￿r 2022 - 2023 end8d Charity no i 1190136 (if any) Set out on pages , NIA I report to the trustees on my examinalion ol the aco)unts of the abo charity {"the Trust") for the year ended Responslbllities and basis of report As the charity's trustees. you are responsible for Ihe preparation of the accounts in accordance with the requ1￿MentS of the Charitses Acl 2011 (Ihe Act.). I report in respecl of my examination of the Trust's w)unts carried out under section 145 of the 2011 Act and in carying out my examinab'on, I have followed all the applicable Directions given by the Charity Commission under seclion 14515llb) of the Act. Independent examinerfs statement I have ￿Mple1ed my examination. I confirm that no material matters have come to my attention in connection WTth the examinats.on {other than that disdosed below'l which gives me cause to believe that in, any material respect.. the accounting records were not kept in acca)rdan￿ wtlh sedion 130 of the Charities Act: or the accounts did not accord wtth the aoxunting records", or the accounts did not ￿m[￿Y wtth the appliCa￿e rg]uirements concerning the form and o)ntent of accounts set out in the Charities (Accounts and Reports) Regulats'ons 2008 other than any requirement that the accounts give a 'true and fair. *•ie￿ which is not a matter considered as part of an independent examination. I have no con￿M$ and have come across no other matters in ￿nneL#lon with the examination to which attention should be drawn in this feport in order to enable a proper undetslanding ol the accounts to be re&hed. ' Please delete the words in the brackets if they do not apply. Slgn8d: May 15. 2024

Nam•: Jeffrey Vilkun Relevant professlonal quallflcatlonlsl or body , Ilf any): Addres•: Flat 24 South Lodge Circus Road London NW8 9ES Section B Disclosurè Only complete if the examiner needs lo highlight material mallers of concern (see CC32, Independent examination of charity aco)unts'. directions and guidance for examiners).