# **Annual report for 2021 of the Trustees of the Swavesey Fire Relief CIO**
(known locally as Frere Cottages). Registered Charity No. 1190054
## 1. **Charity Correspondent**
Mr John Pook
## 2. **Bank**
Barclays Bank plc Chesterton Road, Cambridge
## 3. O **bject of the Charity**
The Swavesey Fire Relief Fund was established by a scheme of 24[th] February 1914 to buy land on which to build and manage a number of cottages suitable for the occupation of poor persons resident in Swavesey, but in receipt of a secure income. Preference was to be given to those who had been rendered homeless by the major fire of March 1913. If a cottage is not required for occupation as thus outlined, the Trustees are empowered to let the cottage for the time being for the best charge that can reasonably be obtained. The cottages are designated as almshouses and residents as licensees not tenants. They pay weekly maintenance contributions (WMCs) not rent.
The object of the charity was unchanged when the Swavesey Fire Relief CIO was updated from June 22[nd] .2020.
This Annual Report covers the full year for both Charities from January 1[st] . 2021 to December 31[st] 2021.
## 4. **Trustees during 2021**
Mr John Pook (Chairman and Representative Trustee)
Mrs Jill Holland (Hon. Secretary, Treasurer and Co-optative Trustee) Mr James Dodson (Representative Trustee) Mr Stuart Faben (Representative
Mr Clive Barnes (Co-optative Trustee) – June 2019 Ms Bridget Lofts (Representative Trustee) – March 2019 Mr Jonathan Benson (Representative Trustee) from June 2020 Mr M S Herrington (Co-optative Trustee) from December 2020 Representative Trustees are appointed by Swavesey Parish Council and The Parochial Church Council of St Andrews Church Swavesey.
Mrs Jill Holland served for many years as Secretary and Treasurer to December 2020. Her death left a hole in our Charity and the thanks of the Trustees is recorded here for her service, Mr Herrington filled her vacancy and Mr Pook became Treasurer and Ms Lofts Secretary.
## 5. **Work of the Charity in 2021**
During 2021 the cottages provided housing for four single people as licensees in view of their need for accommodation. WMC payments were reviewed and increased by 5% to reflect increased maintenance costs levels.
Various minor maintenance works and grounds maintenance have been carried out
The Trustees received a generous offer of financial support in 2018 to develop the large garden to the rear of the site to provide two new one bedroom single storey cottages to meet the need for affordable accommodation in Swavesey in accordance with the Trust’s aims. The Trustees sought and obtained planning permission for two additional cottages to be constructed in November 2020. The Trustees have commissioned Nick Phillips Architects to take the design forward and obtain tenders to build the new cottages. Depending on the tenders received construction will start late 2021 into 2022.
From 2020 the Trustees have updated the charitable status of the Frere Cottages to a CIO (Incorporated Charity Status). The Charity was registered by the Charity Commission on June 22[nd] 2020.
## 6. **Public Benefit**
In carrying out the work, Trustees have had due regard to the Charity Commission’s Public Benefit Guidance when exercising any powers or duties to which the guidance is relevant.
John Pook, Chairman
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FRERE COTTAGES
Name: Swavesey Fire Relief CIO
Charity number (if registered): 1190054
FINANCIAL STATEMENT
For the period: 1 January 2021 to 31 December 2021
Section A Receipts and Payments
2021 2020 2021 2020
A1 Receipts (Totals) A2 Payments (Totals)
£ £ £ £
Rents 12,450.30 12,152.40 Legal Fees 1,084.00 5,644.20
New Cottages - Donations 396,000.00 Insurance 682.33 663.91
Bank Compensation 50.00 100.00 Maintenance 308.20 965.00
Amazon Smile 5.00 Subscriptions 146.00 142.00
Jeremy Newsum - Donation 200.00 Other 140.00
Other - Interest 0.79 5.96
New Cottages
Architects 8,577.36
Planning 550.00 924.00
Building Control 1,224.00
Structural Engineers 834.00
Trial Pits 2,400.00
Soil Testing 74.10
Drainage Design 1,339.00
SAP Assessment 210.00
Landscape Design 432.00
Ecology 150.00
Sheds 1,599.96
Total Receipts ### 12,258.36 Total Payments 19,610.95 8,479.11
A3 Restricted funds included in - - A4 Restricted funds included in total - -
total receipts payments
Total Receipts less Total Payments (Surplus/Deficit for the year) 389,095.14
A5 Total cash funds brought forward from last year (equals last year's total at B1 ) 47,659.57
A6 Total cash funds carried forward at this year end 436,754.71
A7 Total restricted funds at year end included in total cash funds above 378,385.58
**----- End of picture text -----**
Page 1
|**Swavesey Fire Relief CIO**|**Swavesey Fire Relief CIO**|**Swavesey Fire Relief CIO**||||||||
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
|**Section B Statement of assets and liabilities at the year end**||||||||||
|||||||||||
|**B1**|**Cash funds**||||||**Total 2021**|**Lastyear 2020**||
||||||||**£**|**£**||
|**B1.1 **|**Final bank balance as per Account Book, including uncleared items**||||||429,083.88|39,796.33||
|||||||||||
|**B1.2**|**_Re_**|**_conciliation of fnal bank balance from Account Book to bank statement_**||||||||
|||Bank statement
total at year end||**429,083.88**||||||
|||Plus amounts paid in to bank but not cleared||**-**||||||
|||||||||||
|||||||||||
|||**Total****_(should equal balance at B1.1)_**||**429,083.88**||||||
|||||||||||
|**B1.3 **|**Savings / deposit account balance**||||||7,670.83|7,863.24||
|**B1.4 **|**Petty cash in hand**|||||||||
||**Total cash funds**||||||**436,754.71**|**47,659.57**||
|||||||||||
|**B2**|**Investments**_(if any)_||||||**-**|**-**||
|||||||||||
Page 2
## **INDEPENDENT FINANCIAL EXAMINER'S REPORT**
**To the Trustees of: Swavesey Fire Relief CIO Charity number (if registered): 1190054** I report on the Receipts and Payments Accounts set out on the attached Financial Statement pages 1-3 for the above named charity for the year ended ..... **Respective responsibilities of trustees and examiner** The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity is eligible for independent examination, it is my responsibility to: examine the accounts under section 145 of the 2011 Act; follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and state whether particular matters have come to my attention. **Basis of Independent Examiner's report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement. **Independent Examiner's Statement** In connection with my examination no matter has come to my attention, (other than disclosed below*): which gives me reasonable cause to believe that, in any material respect, the requirements: to keep accounting records in accordance with Section 130 of the Charities Act 2011; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in brackets if they do not apply._ Comments: **Signed: Bridget Hendry Date: 19/2/2022 Name:BRIDGET HENDRY Address:33 Wallmans Lane, Swavesey, Cambridge, CB24 4QY**
Page 3
**RECEIPTS**
## **Year 2021**
## **Income not cleared through Bank:**
**----- Start of picture text -----**
Date Description Invoice No Payment
A1.1 Total Committed Income £0.00
Rents
Date 28 Station Road 30 Station Road 32 Station Road 34 Station Road Total paid into
John Hutchison Michael Baker Jody Coulson Kathy Cooper bank
### £265.50 £265.50
### £265.50 £265.50
### £216.70 £216.70
### £265.00 £265.00
### £265.50 £265.50
### £265.50 £265.50
### £216.70 £216.70
### £265.00 £265.00
### £265.50 £265.50
### £265.50 £265.50
### £216.70 £216.70
### £265.00 £265.00
### £265.50 £265.50
### £265.50 £265.50
### £216.70 £216.70
### £265.00 £265.00
### £265.50 £265.50
### £265.50 £265.50
### £216.70 £216.70
### £265.00 £265.00
### £265.50 £265.50
### £265.50 £265.50
### £216.70 £216.70
### £265.00 £265.00
### £278.80 £278.80
### £278.25 £278.25
### £265.50 £265.50
Friday, July 02, 2021 £226.50 £226.50
### £278.80 £278.80
### £278.25 £278.25
### £265.50 £265.50
### £226.50 £226.50
### £278.80 £278.80
### £278.25 £278.25
### £265.50 £265.50
### £226.50 £226.50
### £278.80 £278.80
### £278.25 £278.25
### £265.50 £265.50
### £226.50 £226.50
### £53.20 £53.20
### £278.80 £278.80
### £278.25 £278.25
### £278.80 £278.80
### £226.50 £226.50
### £278.80 £278.80
### £278.25 £278.25
### £278.80 £278.80
### £226.50 £226.50
Totals £3,265.80 £3,259.50 £3,265.80 £2,659.20
A1.2 Total Rents Received £12,450.30
**----- End of picture text -----**
## **New Cottages**
**----- Start of picture text -----**
Date Description Total paid into
bank
### BACS Transfer from Donor for new cottages £200,000.00
### BACS Transfer from Donor for new cottages £196,000.00
A1.3 Total Amounts Received £396,000.00
Other Income
Date Description Total paid into
bank
### Bank Compensation £50.00
### Amazon Smile £5.00
### Jeremy Newsum - Donation £200.00
A1.4Total Amounts Received £255.00
Total Income Received (A1.2+A1.3+A1.4) £408,705.30
**----- End of picture text -----**
## **EXPENDITURE**
## **Year 2021**
## **Committed Expenditure not cleared through Bank:**
**----- Start of picture text -----**
Date Description Type Invoice No Payment
B1.1 Total Committed Expenditure £0.00
General Expenditure
Date Description Type Invoice No Payment
Friday, May 14, 2021 Cheque 1000242 - Hewitsons Solicitors Legal Fees A £1,084.00
Thursday, June 24, 2021 Cheque 1000243 - Insurance Insurance B £682.33
Friday, July 30, 2021 Cheque 1000244 - Edwin Parish - Strimming Maintenance C £40.00
### TN Walsh - Plumbing - 28 Station Rd Maintenance D £75.00
### The National Association of Alms Houses Subscriptions Subscriptions E £146.00
B1.2 Total General Expenditure £2,027.33
**----- End of picture text -----**
## **New Cottages**
**----- Start of picture text -----**
Date Description Type Invoice No Payment
Thursday, July 29, 2021 A F Howland - Trial Pits and Soakaway Tests Trial Pits 1 £2,400.00
### NP Architects - Construction Drawings (80%) Architects 2 £3,840.00
### Green Heat Ltd - SAP Assessment and Compliance SAP Assessment 3 £210.00
### Award Associates - Consultancy Structural Engineers 4 £834.00
### Portal Planning - Planning Application Fee Planning 5 £144.00
### Portal Planning - Planning Application Fee Planning 6 £262.00
### MTC Engineering - Professional Charges Drainage Design 7 £1,339.00
### Cambridge City Council - Building Control Fees Building Control 8 £1,224.00
### NP Architects - Construction Drawings (20%) Architects 9 £983.76
### Portal Planning - Planning Application Fee Planning 10 £144.00
### LignaI Consultancy - Soft Landscaping Scheme Landscape Design 11 £432.00
### Soil Property Testing Ltd Soil Testing 12 £74.10
### NP Architects - Completion to Tender Stage Architects 13 £2,253.60
### Ann Sherwood - Biodiversity Enhancement Scheme Ecology 14 £150.00
### NP Architects - Submission of Planning Conditions Architects 15 £1,500.00
### Woodlands Homecare - Sheds Sheds 16 £1,333.30
### Woodlands Homecare - Sheds VAT Sheds 17 £266.66
B1.3 Total Amounts Spent on New Cottages £17,390.42
Total Expenditure (B1.2+B1.3) £19,417.75
**----- End of picture text -----**
## **SAVINGS ACCOUNT**
## **Year 2021**
**Bank:** Barclays **Account Name:** Swavesey FI EDS **Sort Code:** 20-17-35 **Account Number:** 30426601 **Starting Balance:** £7,863.24 **Closing Balance:** £7,670.83
**----- Start of picture text -----**
Income
Date Description Invoice No Expenditure
### Interest £0.20
### Interest £0.20
### Interest £0.20
### Interest £0.19
B1.1 Total Income £0.79
Expenditure
Date Description Invoice No Payments
### Alex Arthurs - Replacement manhole covers E £193.20
B1.2 Total General Expenditure £193.20
Closing Balance £7,670.83
**----- End of picture text -----**
**----- Start of picture text -----**
FRERE COTTAGES
Name: Swavesey Fire Relief CIO
Charity number (if registered): 1190054
FINANCIAL STATEMENT
For the period: 1 January 2021 to 31 December 2021
Section A Receipts and Payments
2021 2020 2021 2020
A1 Receipts (Totals) A2 Payments (Totals)
£ £ £ £
Rents 12,450.30 12,152.40 Legal Fees 1,084.00 5,644.20
New Cottages - Donations 396,000.00 Insurance 682.33 663.91
Bank Compensation 50.00 100.00 Maintenance 308.20 965.00
Amazon Smile 5.00 Subscriptions 146.00 142.00
Jeremy Newsum - Donation 200.00 Other 140.00
Other - Interest 0.79 5.96
New Cottages
Architects 8,577.36
Planning 550.00 924.00
Building Control 1,224.00
Structural Engineers 834.00
Trial Pits 2,400.00
Soil Testing 74.10
Drainage Design 1,339.00
SAP Assessment 210.00
Landscape Design 432.00
Ecology 150.00
Sheds 1,599.96
Total Receipts ### 12,258.36 Total Payments 19,610.95 8,479.11
A3 Restricted funds included in - - A4 Restricted funds included in total - -
total receipts payments
Total Receipts less Total Payments (Surplus/Deficit for the year) 389,095.14
A5 Total cash funds brought forward from last year (equals last year's total at B1 ) 47,659.57
A6 Total cash funds carried forward at this year end 436,754.71
A7 Total restricted funds at year end included in total cash funds above 378,385.58
**----- End of picture text -----**
Page 1
|**Swavesey Fire Relief CIO**|**Swavesey Fire Relief CIO**|**Swavesey Fire Relief CIO**||||||||
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
|**Section B Statement of assets and liabilities at the year end**||||||||||
|||||||||||
|**B1**|**Cash funds**||||||**Total 2021**|**Lastyear 2020**||
||||||||**£**|**£**||
|**B1.1 **|**Final bank balance as per Account Book, including uncleared items**||||||429,083.88|39,796.33||
|||||||||||
|**B1.2**|**_Re_**|**_conciliation of fnal bank balance from Account Book to bank statement_**||||||||
|||Bank statement
total at year end||**429,083.88**||||||
|||Plus amounts paid in to bank but not cleared||**-**||||||
|||||||||||
|||||||||||
|||**Total****_(should equal balance at B1.1)_**||**429,083.88**||||||
|||||||||||
|**B1.3 **|**Savings / deposit account balance**||||||7,670.83|7,863.24||
|**B1.4 **|**Petty cash in hand**|||||||||
||**Total cash funds**||||||**436,754.71**|**47,659.57**||
|||||||||||
|**B2**|**Investments**_(if any)_||||||**-**|**-**||
|||||||||||
Page 2
## **INDEPENDENT FINANCIAL EXAMINER'S REPORT**
**To the Trustees of: Swavesey Fire Relief CIO Charity number (if registered): 1190054** I report on the Receipts and Payments Accounts set out on the attached Financial Statement pages 1-3 for the above named charity for the year ended ..... **Respective responsibilities of trustees and examiner** The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity is eligible for independent examination, it is my responsibility to: examine the accounts under section 145 of the 2011 Act; follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and state whether particular matters have come to my attention. **Basis of Independent Examiner's report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement. **Independent Examiner's Statement** In connection with my examination no matter has come to my attention, (other than disclosed below*): which gives me reasonable cause to believe that, in any material respect, the requirements: to keep accounting records in accordance with Section 130 of the Charities Act 2011; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in brackets if they do not apply._ Comments: **Signed: Bridget Hendry Date: 19/2/2022 Name:BRIDGET HENDRY Address:33 Wallmans Lane, Swavesey, Cambridge, CB24 4QY**
Page 3
**RECEIPTS**
## **Year 2021**
## **Income not cleared through Bank:**
**----- Start of picture text -----**
Date Description Invoice No Payment
A1.1 Total Committed Income £0.00
Rents
Date 28 Station Road 30 Station Road 32 Station Road 34 Station Road Total paid into
John Hutchison Michael Baker Jody Coulson Kathy Cooper bank
### £265.50 £265.50
### £265.50 £265.50
### £216.70 £216.70
### £265.00 £265.00
### £265.50 £265.50
### £265.50 £265.50
### £216.70 £216.70
### £265.00 £265.00
### £265.50 £265.50
### £265.50 £265.50
### £216.70 £216.70
### £265.00 £265.00
### £265.50 £265.50
### £265.50 £265.50
### £216.70 £216.70
### £265.00 £265.00
### £265.50 £265.50
### £265.50 £265.50
### £216.70 £216.70
### £265.00 £265.00
### £265.50 £265.50
### £265.50 £265.50
### £216.70 £216.70
### £265.00 £265.00
### £278.80 £278.80
### £278.25 £278.25
### £265.50 £265.50
Friday, July 02, 2021 £226.50 £226.50
### £278.80 £278.80
### £278.25 £278.25
### £265.50 £265.50
### £226.50 £226.50
### £278.80 £278.80
### £278.25 £278.25
### £265.50 £265.50
### £226.50 £226.50
### £278.80 £278.80
### £278.25 £278.25
### £265.50 £265.50
### £226.50 £226.50
### £53.20 £53.20
### £278.80 £278.80
### £278.25 £278.25
### £278.80 £278.80
### £226.50 £226.50
### £278.80 £278.80
### £278.25 £278.25
### £278.80 £278.80
### £226.50 £226.50
Totals £3,265.80 £3,259.50 £3,265.80 £2,659.20
A1.2 Total Rents Received £12,450.30
**----- End of picture text -----**
## **New Cottages**
**----- Start of picture text -----**
Date Description Total paid into
bank
### BACS Transfer from Donor for new cottages £200,000.00
### BACS Transfer from Donor for new cottages £196,000.00
A1.3 Total Amounts Received £396,000.00
Other Income
Date Description Total paid into
bank
### Bank Compensation £50.00
### Amazon Smile £5.00
### Jeremy Newsum - Donation £200.00
A1.4Total Amounts Received £255.00
Total Income Received (A1.2+A1.3+A1.4) £408,705.30
**----- End of picture text -----**
## **EXPENDITURE**
## **Year 2021**
## **Committed Expenditure not cleared through Bank:**
**----- Start of picture text -----**
Date Description Type Invoice No Payment
B1.1 Total Committed Expenditure £0.00
General Expenditure
Date Description Type Invoice No Payment
Friday, May 14, 2021 Cheque 1000242 - Hewitsons Solicitors Legal Fees A £1,084.00
Thursday, June 24, 2021 Cheque 1000243 - Insurance Insurance B £682.33
Friday, July 30, 2021 Cheque 1000244 - Edwin Parish - Strimming Maintenance C £40.00
### TN Walsh - Plumbing - 28 Station Rd Maintenance D £75.00
### The National Association of Alms Houses Subscriptions Subscriptions E £146.00
B1.2 Total General Expenditure £2,027.33
**----- End of picture text -----**
## **New Cottages**
**----- Start of picture text -----**
Date Description Type Invoice No Payment
Thursday, July 29, 2021 A F Howland - Trial Pits and Soakaway Tests Trial Pits 1 £2,400.00
### NP Architects - Construction Drawings (80%) Architects 2 £3,840.00
### Green Heat Ltd - SAP Assessment and Compliance SAP Assessment 3 £210.00
### Award Associates - Consultancy Structural Engineers 4 £834.00
### Portal Planning - Planning Application Fee Planning 5 £144.00
### Portal Planning - Planning Application Fee Planning 6 £262.00
### MTC Engineering - Professional Charges Drainage Design 7 £1,339.00
### Cambridge City Council - Building Control Fees Building Control 8 £1,224.00
### NP Architects - Construction Drawings (20%) Architects 9 £983.76
### Portal Planning - Planning Application Fee Planning 10 £144.00
### LignaI Consultancy - Soft Landscaping Scheme Landscape Design 11 £432.00
### Soil Property Testing Ltd Soil Testing 12 £74.10
### NP Architects - Completion to Tender Stage Architects 13 £2,253.60
### Ann Sherwood - Biodiversity Enhancement Scheme Ecology 14 £150.00
### NP Architects - Submission of Planning Conditions Architects 15 £1,500.00
### Woodlands Homecare - Sheds Sheds 16 £1,333.30
### Woodlands Homecare - Sheds VAT Sheds 17 £266.66
B1.3 Total Amounts Spent on New Cottages £17,390.42
Total Expenditure (B1.2+B1.3) £19,417.75
**----- End of picture text -----**
## **SAVINGS ACCOUNT**
## **Year 2021**
**Bank:** Barclays **Account Name:** Swavesey FI EDS **Sort Code:** 20-17-35 **Account Number:** 30426601 **Starting Balance:** £7,863.24 **Closing Balance:** £7,670.83
**----- Start of picture text -----**
Income
Date Description Invoice No Expenditure
### Interest £0.20
### Interest £0.20
### Interest £0.20
### Interest £0.19
B1.1 Total Income £0.79
Expenditure
Date Description Invoice No Payments
### Alex Arthurs - Replacement manhole covers E £193.20
B1.2 Total General Expenditure £193.20
Closing Balance £7,670.83
**----- End of picture text -----**