## **Annual Report for, Prestatyn and Meliden Foodbank Prestatyn.** The trustees submit this annual report for the period 5/04/2021 to 05/04/2022 Trustees are still in place there have been no changes. David Watson, Susan Pierce, Heather Norris, Jeff & Jill Fanning. The Accounts, agreed by independent accountant and all trustees are being submitted with this report. Our Aims have been to reach as many households experiencing food poverty as possible through referrals from any statutory or volunteer agencies engaging with us. We have full data supporting this. We also aim to engage with the local community to encourage donations of both food and or cash to us at the foodbank. Donations have also come to us via the Welsh water board and other groups and clubs. We support refugees and all other groups of the community. We promote all other agencies that may be of help to those we engage with. This past year our referrals are up by 50% The year has been a challenge due to the pandemic however during Covid we ran a full delivery service. We did not stop providing support. Christmas 2022 we provided an extensive programme providing food and toys to those referred in crisis this number was 150 families. ## **Plans for the future.** 2022 We are planning a community shop run on the Fareshare model We are also planning a debt counselling centre both initiatives to be based at the foodbank on Victoria Road. We plan to introduce a membership scheme to the community shop which will entail a £3 membership fee for each visit. ## **YEAR ENDING 28/03/2022** ## **OUT GOING COSTS** |Lease and Insurance storage unit|5904| |---|---| |Utilities and waste disposal|1052.84| |Mobile Phone|174.65| |Van running costs & volunteers fuel|1492.54| |Fees & wages + work done|8670| |ICO certificate postage printing & office stationary|639.86| |Christmas Hampers Toys & support gifts|5353.87| |Repairs & Renewals (portacabin)|16134| |Bank Charges|61.5| |Emergency food support|178.59| |Utility Support|345| |Stock Purchased|440.89| |Sundry Costs paper bags etc|285.22| |total|**40732.96**| All outgoing costs have receipts,invoices statements and or records to verify costs Heather Norris **28/03/2022** ## _**PRESTATYN & MELIDEN FOODBANK ACCOUNTS FOR THE YEAR ENDING APRIL 2022**_ ## **Income** |**Opening Balance**
Grants received
Cheque Donations
Community Donations Transferred Via Bacs
Cash Donations
Tesco Top up Via Trussell Trust
Just Giving & Pay Pal
Refund waste
Cash cans
**Total Incoming**
**Total Outgoings**
**Closing Balance**
**balance @ statement £18,846.93 28/03/22**
ACCOUNTANTS REPORT|**41959**
1000
2959.5
7502.45
3824.93
1679.54
510
16.21
127.65
**59579.28**|**41959**| |---|---|---| ||**40732.96**|| ||**18846.32**|| ||**-61**|| In accordance with instructions given to me I have prepared without audit the statement of accounts for the year ended 28th March 2022 from books,records,information and explanations given to me and can confirm them to be in accordance therewith Jeff Slater **MJN ACCOUNTANCY** 28/03/2022 ## **Prestatyn and Meliden End Of Year 2021/2022** |**Donations**
**Donations bacs cash, cheques**
Collection cans
127.65
Other Cash Given
3824.93
Rev Regan
300
Mr James Greenfield
480
Mr Steven Allport
600
Ms Sue Christou
70
Robinsons
460
E Witherspoon
600
R Spruce
1000
P North
150
E Cockram
120
P Andrews
600
L Daltry
320
Jan Crowther
100
Trixie Voderman
180
Heulwen Jones
120
Bethal Chapel
395
Just Giving
510
Las loonies
1707.45
Betis Cadwalader
250
notice board com
50
cheques depoits
2959.5
**Grant Awards**
welsh water
1000
**Other payments in**
Trussell Trust Tesco payments
1679.54
Refund waste
16.21
**TOTAL INCOME**|**17620.28**| |---|---| Prestatyn & Meliden Food Bank Trnstees Meeting Wednesday May 2022 - 4.00pm Attendanee Heather Nonis. Sue Pierce, David wats￿ Geoff & Jill Fanning Welcome David (Chair of Trustees) welcomed everyone and opened the meeting at 4.00pm Mlnutes of previous meeting Minutes of the previous meeting held on the 21" October 2021 had been cir¢ulated to all Tn￿tee$ prior to the meeting and were accepted by all. Mydtters arlslng from meeting Wednesday P June 2021 Glft Ald for foodb*nk This is still PTovill8 to be problematic to set up. Heather to take advicc on how we can proceed with this. Just glvlDE Webslte The Food Bank is now up and nu)ning with the Just Giving websitc. Debit Card for Food Bank Aeeounl The application for a Debil Card for the F(￿d Bank Account is still ongoing after sever21 problems with the application paperwork. It was that both Heather & David should 80 into the bank in person to ty and resolve the situanon. Replacement Van Duc lo hcavy fmancial costs for the Bank this year it was agreed that the purchase of a replacement van should be put on hold temporarily, to be considcred again possibly next year. Debt Counselling Service Food Bank will be moving ah￿d with the athlition of debt coun8ellin8 services to the assistanc¢ that we offer to our service users. It was felt that CMA (Community Money Advice) would b¢ the best financial advice organisation for us to go with which would keep us in line with neighbouring Food Banks in OUT local area. Full recognised trdining will have to b¢ undertaken before servi￿8 in this field can officially be offered. It is understood that we could be looking at a timescale of up to six months for this training to be completed. Matters arlsing from Extraordlnary Meetlng Wednesday 20th October 2021 Purchase & slllng of new Food Bank Port*cabln The Trustees have now pioc¢eded with the purch&8e of the chos¢n portacabin for the r¢-location of the Food Bank operation on the Festival Church site. Work and costs were as per expectations apart from the planning permisston charges which ended up as zero due to helpful assistance from our local councillor with the planning department. We also had a zem cost on the flood consequences assessment as it wag discovered that we would not require one for our proposcd type of work. The ground clearance and site preparation has been completed and the Portacabin has now been set in its place. Electrics have now been installed. At present a separate electric meter to that of the church's has noi been added to th¢ cabin howevcr thc wiring has all be¢n don¢ so that should this be Tequired by Festival Chll￿h in future years then it will not be a problem. Trussell Trust Gr*ut After fi￿ber investigation it was discovered that we did not qualrfy for the grant that we w¢re looking at to help towards the costs of the new Food Ba¥)k Portacabin and its a&￿lated set up costs. Legal Agreement Sue is in the proc￿ of drafting a simple legal agreement betweffl Prestatyn & Meliden Food Bank & Festival Church Prestatyn to cover to operdte from the site th￿. Soe is to kxjk at a recent simiEar agreement that another Church in the F￿]v￿ w of chuth has on ffle to sure everytbing is covered in the agreement that is rquire¢l Sprfial Thallks Special thanks and appreciation were expressed by the Tn￿teeS to Phil Pierce for all bis help alld assistance with the Food Bank re-location project. General report I new business Flnance The accounts and fmancial ststement for the year ending 28& March 2022 were distributed and prescnted by Heather Norris to the meeting- All Tnjstees 8pproved and acceptsd the accounts and financial statement as presented. Thanks, and appreciation were expre&sed on behalf of the Trustees to Heather for all her work and oversight of the financ£s for the Food BanL Also, appreciation to Jeff Slater from MJN Accountancy for his oversight of the year end statement of a￿Ounts. Denblgh8hlre Coullcll Grant The Food Bank has recently re¢eivcd the sum of £l.113 as a result of a srant application to Denbighshire County Council. The rnoney awarded to us is designated for purch25ing fridges for the new Food BaDk Portacabi Flnanclal Indu81on Gr￿t In order to ficilitate the Debt Counselling service at the Prestatyn & Meliden Food Bank an application has been submitted to the Trussell TnLSt for a Financial Inclusion GrnnL The appIl￿tIon looks to be moving ahead and is due to complete in the COmiD8 weeL AOB Property & contents IDguf4D¢¢ The question arose as to WI￿ our Insurn￿ status would be with tbe Food Bank opcrnting from the new external Portacabin. Previously we bavc bcen covered under the church's policy but it wa5 felt that we should check whether a sep8rate poli￿ might now be requir￿ as we are no long¢r in the omin building. Sue to invc3tigate on our behalf. Next Trustees meeting W¢th]esday 14th September 2022 - 4.(I)pm Meeting closed 5.20pm Sigi)ature....