CYLCH MEITHRIN PWLL COCH
REPORT OF THE TRUSTEES, ACCOUNTS AND INDEPENDENT EXAMINER’S REPORT FOR THE YEAR ENDED 31 JULY 2023
Charity
CYLCH MEITHRIN PWLL COCH Ysgol Gymraeg Pwll Coch Lawrenny Avenue CARDIFF CF11 8BR
Charity registration number: 1189979
Independent Examiner
Christopher Rogers 75 Chester Road Penyffordd Mold Flintshire CH4 0JP
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CYLCH MEITHRIN PWLL COCH - 1189979 YEAR ENDED 31 JULY 2023
Contents
| Page | 3 | Trustee annual report |
|---|---|---|
| Page | 6 | Accounts |
| Page | 8 | Independent examiner’s report |
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CYLCH MEITHRIN PWLL COCH - 1189979 YEAR ENDED 31 JULY 2023 TRUSTEE ANNUAL REPORT
The trustees of Cylch Meithrin Pwll Coch present their annual report, annual accounts and independent examiner’s report for the year ended 31 July 2023.
They confirm they comply with the requirements of the Charities Act 2011, the trust deed and the Charities SORP (FRS 102).
OUR AIMS AND OBJECTIVES
Cylch Meithrin Pwll Coch is a Welsh Medium nursery situated in the grounds of Ysgol Gymraeg Pwll Coch since September 2020. Although still new, it is a valued resource, is popular and continues to grow as a Welsh Medium nursery in the local community.
The Cylch Meithrin provides morning or afternoon nursery sessions along with lunchtime wraparound care for the nursery at Ysgol Gymraeg Pwll Coch. Children can attend the Cylch Meithrin in the morning, be supervised over lunch and then attend the school nursery at Ysgol Gymraeg Pwll Coch in the afternoon, or vice versa.
The object of the CIO as set out in its governing document is to “advance the education of pre-school children through the medium of Welsh language within Cardiff.” More generally, the Cylch Meithrin is affiliated to and receives ongoing support from Mudiad Meithrin, the main national organisation for Welsh language nursery provision. It shares Mudiad Meithrin’s overall vision, that every child in Wales should have the opportunity to play, learn and grow through the Welsh language. The Cylch Meithrin is passionate about giving the Welsh language to the children of our community, and believe that children benefit from being bilingual.
Welsh is the language of the Cylch Meithrin, but both non-Welsh-speaking children and Welshspeaking children are equally welcome. Emphasis is placed upon giving every child the opportunity to learn a wide range of Welsh language skills. The Cylch Meithrin aims to be a very inclusive, diverse and welcoming place.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Cylch Meithrin Pwll Coch is a registered charity, a CIO. It is governed by its Constitution which is the Charity Commission’s Association Model Constitution. All trustees have strong existing links to the school community where the Cylch Meithrin is situated. In this third year, the charity appointed a new trustee with deep links to the school, wider area, and already a member of the management committee – Dewi Rees, who was the new headteacher at the school.
All trustees serve on the Cylch Meithrin’s management committee, where they also appoint committee members who are not trustees. The management committee delegates the day to day running of the charity to the manager of the Cylch Meithrin. Decisions of policy, strategy and staffing are taken by the management committee in consultation with the Cylch Meithrin’s manager.
Staffing
The Cylch Meithrin maintained the goal to have three full time staff, a decision taken in line with the Care Inspectorate for Wales’ guidance on adult to child ratios in early learning settings. As last year, the third year of operation presented some challenges in maintaining the core team of three full time staff, one of whom is a manager. We retained our manager throughout the year, but the other
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two staff members left, and we appointed new staff in the middle of the year, and we again ended the year with our goal of three full time staff members.
We used agency staff to cover gaps in employment and to ensure the setting remained open and fully compliant with all guidance.
Volunteers
The Cylch Meithrin has also benefitted from the voluntary contributions of its trustees and management committee members.
Policies
The Cylch Meithrin has adopted a wide range of policies, as necessary to manage a highly regulated setting safely and effectively. Most policies have been shared by Mudiad Meithrin and are based on standard policies within early years settings. At least 26 policies have been adopted and some examples of policies adopted include: Staffing policy; Promoting positive behaviour policy; Illness, infectious diseases and accident policy; child protection policy; lone working policy; Welsh language policy.
Public Body Stakeholders
The Cylch Meithrin has developed strong relationships with a number of other organisations who have provided financial and practical support during its foundation year. These included: Mudiad Meithrin, Ysgol Gymraeg Pwll Coch, Cardiff Council, and Welsh Government.
Fundraising and Donations
The primary way the charity raised funds was by offering places in the setting to children, and receiving in return private fees, Welsh Government childcare offer funding, or several voucher schemes. In total this income was £51,114.
This year, no funding was received beyond that directly relating to payments for children’s places.
Public Benefit
The trustees have had regard to the Charity Commission’s guidance on public benefit in planning and carrying out the charity’s activities. The section below ‘Achievements, challenges and plans for future periods’ reflects the public benefit this reporting year and the future intention.
Public Benefit - ACHIEVEMENTS, CHALLENGES AND PLANS FOR FUTURE PERIODS
The third year of our charity experienced some continuity - with the “set-up phase” now over, and with the same manager continuing - but also some change, with two new staff members and a new trustee and Chair, Dewi Rees. Once again, we were fortunate to have dedicated and experienced Trustees to help ensure the Cylch continued to run smoothly and in full compliance with regulations.
We look forward to continued stability, where we can continue our good work and improve on it.
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CYLCH MEITHRIN PWLL COCH - 1189979 YEAR ENDED 31 JULY 2023 TRUSTEE ANNUAL REPORT
REFERENCE AND ADMINISTRATIVE DETAILS
Charity Name
Cylch Meithrin Pwll Coch
Charity Registration Number 1189979
Registered Office
CYLCH MEITHRIN PWLL COCH Ysgol Gymraeg Pwll Coch Lawrenny Avenue CARDIFF CF11 8BR
Trustees
Dewi Rees (Chair) Stephen Cunnah (Treasurer) Rebecca Avci (Secretary) Christopher Newcombe
Management Committee
Dewi Rees Stephen Cunnah Gwawr Taylor Rebecca Avci Christoper Newcombe
Manager Sian Hill
Principal Bankers
Barclays Bank 1-5 St. David's Way Cardiff CF10 2DP
Independent Examiner
Christopher Rogers 75 Chester Road Penyffordd Mold Flintshire CH4 0JP
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CYLCH MEITHRIN PWLL COCH - 1189979 YEAR ENDED 31 JULY 2023 ACCOUNTS
Overview
Cylch Meithrin Pwll Coch is a Charitable Incorporated Organisation with a gross income of less than £250,000 during this financial year. The guidance set out by UK Government requires A) an account summarising all money received and paid out by the charity in the reporting year, and B) a statement giving details of the charity’s assets and liabilities at the end of the year.
These accounts cover the third year of Cylch Meithrin Pwll Coch. The charity only holds one bank account. This is a community account held with Barclays, which requires dual signatures/authorisation for all payments. The trustees are the only individuals able to sign or authorise a payment. The charity has no cash or investments held elsewhere, with exception of small sums of petty cash.
The charity set each financial year to run till 31 July, as this aligns with the academic year to which the charity operates. At 31 July 2022, the end of the second financial year, the closing balance was £18,824.46. At 31 July 2023, the end of the third financial year, the closing balance was £19,347.22.
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CYLCH MEITHRIN PWLL COCH - 1189979 YEAR ENDED 31 JULY 2023 ACCOUNTS
Cylch Meithrin Pwll Coch
Receipts and Payments account for the period ended 31 July 2023
Receipts
| Receipts | |
|---|---|
| Unrestricted | |
| Funds | |
| Grants | 0 |
| 30 hours ofer | 46,405 |
| Fees | 2,801 |
| Donatons | 0 |
| Vouchers | 1,908 |
| Other income | 0 |
| TOTAL RECEIPTS | 51,114 |
| Payments | |
| Net Salaries | 37,587 |
| Taxes | 3,011 |
| Pension Contributons | 1,457 |
| Resources | 1,160 |
| Services | 323 |
| Agency Staf | 5,053 |
| Premises Service Charge | 2,000 |
| TOTAL PAYMENTS | 50,591 |
| Net receipts | 523 |
| Opening bank and cash balances | 18,824 |
| Closing bank and cash balances | 19,347 |
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CYLCH MEITHRIN PWLL COCH - 1189979 YEAR ENDED 31 JULY 2023 ACCOUNTS
Cylch Meithrin Pwll Coch
Statement of assets and liabilites at the end of the period
Liabilites
The charity had no outstanding liabilities at the end of the financial period.
Restrictions on funding
None of our general funding was restricted or earmarked to be spent for specific purposes.
Assets
An estimate of resale value of the equipment in the setting would be £8,000.
Premises
The approximate value of the cabin is around £300,000. The charity received the cabin as a grant last year, and owns the physical structure. However, the cabin is situation on land owned by the adjoining the school. We also do not have our own accounts for utilities, and we also use the caretaking and cleaning staff from the school. In our first two years, this had effectively been a donation in kind from the school. In our third year, now we are more established, the committee has agreed to pay a service charge to the school to cover these expenses.
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CYLCH MEITHRIN PWLL COCH - 1189979 YEAR ENDED 31 JULY 2023 INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF CYLCH MEITHRIN PWLL COCH CIO
I report to the trustees on my examination of the financial statements of Cylch Meithrin Pwll Coch CIO (the charity) for the period ended 31 July 2023.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011.
Having satisfied myself that the financial statements of the charity are not required to be audited and are eligible for Independent Examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent Examiner’s Statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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Accounting records were not kept in respect of the charity as required by the 2011 Act; or
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The financial statements do not accord with those records; or
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The financial statements do not comply with the accounting requirements of the 2011 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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The accounts have not been prepared in accordance with the Charities Act 2011.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Christopher Rogers 75 Chester Road Penyffordd Mold Flintshire CH4 0JP
23/03/2026
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