## **Boroughbridge '98 Lions Club** ## **CHARITY Reg No: 1189974** **Lion President Club Secretary Club Treasurer** Lion John Alder Lion Paul McDowell Lion Peter Seymour 23 Cathedral Mews Devonshire House Willow Cottage, Horsefair RIPON 2 Devonshire Green Boroughbridge North Yorks Marton le Moor YORK HG4 2JU RIPON HG4 5DL YO51 9AA Tel : 07885 990585 Tel: 07885 273291 Tel : 07919 250080 E : johnalder100@yahoo.co.uk E: paul@mcdmarketing.co.uk E : seymourpeter359@googlemail.com ## Boroughbridge 98 Lions Club (CIO) Trustees’ Annual Report – year ended 30th June 2024 ## Reference and Administration details Charity Name Boroughbridge 98 Lions Club (CIO) Registered Charity Number 1189974 Charity’s principal address 23 Cathedral Mews, Ripon, North Yorkshire HG4 2JU Trustees for the year: John Boulton ( Club President & Executive Trustee ) Resigned 8/11/2023 John Alder ( Club Secretary & Executive Trustee ) Peter Seymour ( Club Treasurer & Executive Trustee ) Susan Johnson ( Club Service Chair & Voluntary Trustee ) Paul McDowell ( Club Grants & Welfare Chair & Voluntary Trustee ) Graeme Jackson ( Club Environment Officer & Voluntary Trustee ) Barry Walker ( Club H&S Officer & Voluntary Trustee ) Bankers HSBC Bank PLC., 7 Prospect Crescent, Harrogate. HG11RN ## Structure, Governance & Management Governing Document Boroughbridge 98 Lions Club ( CIO ) Constitution document dated 17[th] June 2020 Charity Constitution Incorporated, governed by Declaration of Trust Trustees Selection Trustees have volunteered from existing club members. . ## Organisational structure ## a ) Lions Clubs International Boroughbridge 98 Lions is a club formed as part of Lions Clubs International, an international, non-political, voluntary service organisation that provides assistance, support and guidance to member clubs, across the world, to serve their local communities. The club is part of Multiple District 105 UK, Regional District 105N (North England & Scotland) and local Zone (comprising other local Lions clubs). ## b ) Boroughbridge 98 Lions Club Boroughbridge 98 Lions Club is a charitable, voluntary service club, established in 1998, in order to serve the local community of Boroughbridge and its surrounding villages. Since the closure of Ripon Lions Club in 2021, it also looks to offer support to needy people and organisations in and around Ripon city. Additionally, it offers support to other clubs locally as well as to Lions Clubs International with its international projects. The administration of the club is financed by its members who undertake various fund-raising activities throughout the year. Apart from the deduction of valid expenses, all monies raised are donated by the club to the charitable trust fund for appropriation to local causes (c90%) and international causes (c10%) as approved by Club members and Trustees. Members’ and Trustees’ time is given freely by all within the club and without compensation. Membership & meetings Membership at the beginning of the year was 18, and at the end of the year was 15, comprising 10 men and 5 women. Club members pay an annual subscription of £40, paid as half-yearly instalments of £20. These subscriptions, together with monies raised at any fund-raising social events, pay for each members dues – monies owed to the local District, Multiple District 105 and Lions Clubs International - towards their administrative costs. New members pay the £20 half year instalment as soon as they join the club. Boroughbridge 98 Lions Club holds its business meetings on the second Tuesday of each month at The Crown Hotel in Boroughbridge. All members are encouraged to attend but this is not compulsory. An agenda is drawn up by the club’s President and minutes are taken by the club’s Secretary and circulated to all members. At these meetings all funding requests are voted on by all members. The requests will have already been scrutinised by The Grants and Welfare Committee with a recommendation having been made and circulated to all members before the Business Meeting. At times, a selected subcommittee of the Club will hold a number of planning meetings, leading up to an event, at a suitable venue in Boroughbridge – normally the Crown Hotel. These meetings are more informal and focus exclusively on planning future events and activities. Executive Club officials ( namely President, Secretary & Treasurer ) are elected on a biannual basis. Other positions are elected annually. The main roles at Boroughbridge 98 Lions Club are those of President, Secretary, Treasurer, Membership Officer, Grants & Welfare Chair, Activities & Service Chair, Publicity / Media Officer, Environment Officer & Youth Officer. The Executive Trustees are elected on the same bi-annual timescale, whilst Voluntary Trustees are elected on an annual basis. ## Objectives and Activities ## Summary of Objects & Activities of the Club according to its Constitution document The Objects of Boroughbridge 98 Lions Club are such purposes as are exclusively charitable, including in particular: the Club shall encourage the advancement of good citizenship amongst its members as well as supporting Youth to develop their community involvement; promoting the Voluntary Sector and volunteering both locally and regionally; providing humanitarian relief to those in need; promoting environmental protection and encouraging healthy recreation. Trust funds can only be appropriated to charitable causes and only with the authority of Club members. The income and property of the Club must be applied solely towards the promotion of the Objects. ## Achievements and Performance The last year has been a mixed one overall. Membership has reduced by a net 3 members due to a number of resignations for differing reasons. Most significantly, the Club President resigned during the year, mainly for personal / family reasons. On a positive front, another record equaling Santa Sleigh campaign was completed, whilst a subcommittee successfully planned, and implemented, the inaugural Summer Fete for the town in June. The following donations and activities were carried out during the year :- ## Donations : - 1 ) A couple, who’s husband has cancer, were awarded £560 for a free weeks - holiday in a Filey member’s caravan, to include spending money. - 2 ) A grant of £1768 was awarded to the family of a young child who was receiving - treatment for a rare kidney cancer. - 3 ) A grant of £350 was awarded to a lady, referred by social services, who was - being harrassed by her estranged husband. £350 was granted towards new carpets. - 4 ) £500 was awarded to Harrogate Soroptimists, as a half share in the cost of - supplying 4 generators and parts to Ukraine. - 5 ) £129.99 was awarded to Kirby Hill Primary School towards an outside shed for - their new Forest School. - 6 ) The normal £200 was awarded to the British Legion towards a wreath for - Remembrance Day service. 7 ) A significant number of people helped the Club with it’s Santa Sleigh campaign for December. In recognition of that support, a number of donations were handed out to the following clubs who helped : Scouts £200, Kirby Hill Guides £300, and Boroughbridge Young Farmers £300. 8 ) As normal, 10% of our previous year’s Income was donated to LCIF to support their humanitarian work around the world. This equated to £1250. - 9 ) Lower Ure Conservation Trust were awarded £500 towards equipment and - growing plants for Sharow Mires reserve. - 10 ) BB Bowls Club were awarded £250 to help repair damage to their bowling - green. 11 ) £550 was awarded to a lady, referred by social services, who had separated from an abusive partner with young children but with limited means. £500 went towards carpets and £50 a 2nd hand freezer. 12 ) A grant of £404.25 was awarded to Friends of BB High School towards new Microsopes for the school. 13 ) £250 was awarded to Ripon Walled Garden towards repair of one of their walls. The charity supports people with learning difficulties. 14 ) £250 was awarded to North Stainley CC Juniors towards new sweaters for a new junior mixed team. Lion logos added to the front. 15 ) £150 was awarded to Marton cum Grafton Primary School towards garden equipment. 16 ) A further £250 was awarded to BB High School towards the setting up of a Forest School. 17 ) Last year the club supported a very special young individual, Sid, who was competing in the World Dwarf Games in Germany. He has since become an ‘ ambassador ‘ for the club. His family’s annual costs for supporting Sid’s training, travelling, accommodation etc is significant. The club has agreed to, effectively, sponsor him on an annual basis. This year, the club award £500 towards his costs. The club is seeking further support from District funds. 18 ) £150 was award to BB Girl Guides towards cost of train for to Edinburgh for a development programme. 19 ) Spokey Dokey are a local bike club that supports our Family Cycle Ride each year. They run a 4 week holiday camp each year for disabled children. £875 awarded as a contribution towards costs. 20 ) £300 was awarded to BB Primary School for nativity costumes and the same amount again to their PTA. ## Activities / Events : 1 ) A record breaking Santa Sleigh Campaign was concluded during December. In total c£9631 was raised from both mobile and static collections and a large number of helpers from outside of the club got involved. 2 ) A number of members attended the Aldborough & Boroughbridge Show at Newby Hall in July. They manned the Lions marquee and ran a successful tombola. 3 ) In August the club turned out to support the annual Duck Race by helping to marshal the spectators. All ticket monies for the ducks was donated by the organiser to our club. 4 ) A number of members helped marshal attendance of patients at the local surgery Flu & Covid Jab campaign for the Autumn. 5 ) A member helped marshal at the Knaresborough Bed Race 6 ) One member attended the Remembrance Day service on behalf of the Club. 8 ) Throughout the year, one member was responsible for collecting second hand spectacles and sending them off to Lions HQ in Birmingham. 9 ) The annual Family Bike Ride was held in May and proved a huge success, with c190 riders ( families and young children ) and support from both Boroughbridge & Gt Ouseburn Primary Schools as well as marshals from other Lions clubs. 11 ) Ten large Easter Eggs were raffled off on behalf of the Club by different individuals and businesses in the town. C£600 net was raised for the Club. 12 ) The club continued to support the Community Larder with members helping out each week. 13 ) In October, a sub committee started planning a new Summer Fete for the town. The event was held in June and proved a huge success with a net £360 raised as profit for the club, 25 traders, charities, schools and clubs got involved and up to 1000 local residents attended. We now aim to run the event annually. ## Financial review Income derived from donations and fund raising is accounted for through the Club’s Charitable Trust Account, which may then only be donated to chosen causes on the recommendation of Lions Club members and approved by Trustees. All income that the Club receives is held in one Trust Account with the Club’s bankers. However, when producing the Club’s annual Accounts, the Treasurer produces both an Admin set of Accounts (showing income used to effectively run the club) and a Charity set of Accounts (showing Income and Expenditure used in carrying out the club’s Charitable Activities). Through it’s CIO status, the Club is able to claim Gift Aid on it’s members subs ( where members are tax payers and have signed a Gift Aid declaration ), and Donations received from tax paying Individuals. Boroughbridge 98 Lions Club seeks to maintain a contingency reserve in its Charity Account of £2000. This is ring-fenced money that the Club seeks to hold to cover the situation if it is unable to operate the Santa Sleigh campaign in any year, due to adverse weather or other uncontrollable circumstances. Total Income for the year was £14407 and Total Expenditure £13428, of which £10290 was given out in Grants. Year end balances were: Admin £1513, Charity £12295. The financial accounts of Boroughbridge 98 Lions Club and Charitable Trust for the year ended 30[th] June 2024 are attached with this report. ## Declaration |Declaration||| |---|---|---| ||The Trustees declare that they have|approved the| ||Trustees’ Report, as laid out above.|| ||Signed by the Trustees:|| |Name|Position|Signature| |John Alder|Club Secretary|| |Peter Seymour|Club Treasurer|| |Susan Johnson|Club Service Officer|| |Paul McDowell|Trustee|| |Graeme Jackson|Trustee|| |Barry Walker|Trustee|| **Ordinary People doing Amazing Things Lions Clubs International** ## Annual Accounts July 2023 - June 2024 I have examined these accounts and comfirm that they are an accurate summary of the clubs accounts for financial year 2023 - 2024 Signature: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..... . . . Dated: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..... . . . ## **Charity Account** As per last Report Bank £11,271.53 Cash £43.94 **Balance Brought Fwd £11,315.47 Income** Donations A&B Show £235.98 BB Fete £1,188.43 Misc donations £181.66 Egg Raffle £604.45 Collecting Tins £35.88 Duck Race £1,526.90 Total £3,773.30 Christmas Activities Donations £725.00 Sleigh Collections £8,906.25 Total £9,631.25 Family Cycle Day Entry Fees £803.00 Sponsorship £200.00 Total £1,003.00 Total Income **£14,407.55** ## **Expenditure** |Grants|||||| |---|---|---|---|---|---| |Various Grants|£10,290.24||||| |LCIF Grants|||||| |Expenses|||||| |Lottery/ICO fees|||||| |Duck race expenses|£750.00||||| |BB Fete|£356.00||||| |A&B Show|£30.00||||| |Postage|£68.39||||| |Card reader charges|£41.34||||| |Total||£11,535.97|||| |Christmas activities|||||| |Sleigh Repairs|£581.19||||| |Sleigh Insurance|£537.60||||| |Total||£1,118.79|||| |Family Cycle Day|||||| |Bike Ride exp(Certs&Medals)|£413.64||||| |Total||£413.64|||| |Egg Raffle|||||| |Cost of Eggs|£360.00||||| |Total||£360.00|||| |**Total Expendure**||||**£13,428.40**|| |Surplus Income over Expenditure||||£979.15|| |**Charity Account**|||||| |Balance Brought Fwd||||£11,315.47|| |Surplus Income over Expenditure||||£979.15|| |BALANCE CARRIED FORWARD||||£12,294.62|| |RECONCILLIATION|||||| |Account Balance||||£11,415.07|| |Cash in Hand||||£879.55|| |BALANCE|||||**£12,294.62**| |**Admin Account**|||||| |As per last Report|||||| |Bank||||£940.07|| |Cash|||||| |Less creditors|||£-||| |Balance Brought Fwd||||**£940.07**|| |Income|||||| |Member's Donations|£720.00||| |---|---|---|---| |Club Raffle|£135.00||| |Gift Aid|£1,706.94||| |Club Clothing|£15.42||| |Total Income||£2,577.36|| |Expenditure|||| |Multiple District dues|£753.75||| |LCI Dues|£722.53||| |ICO fees|£35.00||| |Bank Charges|£113.72||| |Get well gift|||| |Room hire|£120.00||| |Postage & Stationery|£105.48||| |District Training|£20.00||| |Guest drinks|£134.05||| |Total Expenditure||£2,004.53|| |Surplus Income over Expenditure||£572.83|| |**Admin Account**|||| |Balance brought forward||£940.07|| |Surplus income over Expenditure||£572.83|| |BALANCE CARRIED FORWARD||£1,512.90|| |Less Monies still outstanding (awaiting gift aid payment from 29th May 2023 submission)|||| |||**£1,512.90**|| |RECONCILLIATION|||| |Account Balance||£1,512.90|| |Cash in Hand||£0.00|| |BALANCE|||**£1,512.90**| |Total of Charity and Admin Balance.|||**£13,807.52**| |Bank Balance at 30th June 2024|||£12,927.97| |Petty Cash|||£879.55| |**Total**|||**£13,807.52**|