Boroughbridge '98 Lions Club
CHARITY Reg No: 1189974
Lion President Club Secretary Club Treasurer Lion Paul Bullivant Lion John Alder Lion Paul Bullivant 9 Springfield Rise 23 Cathedral Mews 9 Springfield Rise Great Ouseburn Great Ouseburn YORK RIPON YORK YO26 9SE HG4 2JU YO26 9SE Tel : 01423 330017 (M): 07885 990585 Tel: 01423 330017 E : paul.bullivant-rosewood@btinternet.com E : johnalder100@yahoo.co.uk E: - paul.bullivant rosewood@btinternet.com
Boroughbridge 98 Lions Club (CIO)
Trustees’ Annual Report – year ended 30[th] June 2022
Reference and Administration details
Charity Name
Boroughbridge 98 Lions Club (CIO)
Registered Charity Number 1189974
Charity’s principal address 9 Springfield Rise, Great Ouseburn, York. YO26 9SE
Trustees for the year:
Paul Bullivant ( Club President & Treasurer ) John Alder ( Club Secretary ) Susan Johnson ( Club Membership & Publicity Chair )
Bankers HG11RN
HSBC Bank PLC., 7 Prospect Crescent, Harrogate.
Structure, Governance & Management
Governing Document Boroughbridge 98 Lions Club ( CIO ) Constitution document dated 17[th] June 2020
Charity Constitution Incorporated, governed by Declaration of Trust
Trustees Selection Executive Officers are trustees by default. Other trustees have volunteered from existing club members. Future elections to be decided.
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Organisational structure
a ) Lions Clubs International
Boroughbridge 98 Lions is a club formed as part of Lions Clubs International, an international, non-political, voluntary service organisation that provides assistance, support and guidance to member clubs, across the world, to serve their local communities. The club is part of Multiple District 105 UK, Regional District 105N (North England & Scotland) and local Zone (comprising other local Lions clubs).
b ) Boroughbridge 98 Lions Club
Boroughbridge 98 Lions Club is a charitable, voluntary service club formed in 1998 in order to serve the local community of Boroughbridge and its surrounding villages. It also offers support to organisations in nearby Ripon following the closure of Ripon Lions Club in 2021. Furthermore, it supports other clubs locally as well as Lions Clubs International with its international projects. The administration of the club is financed by its members who undertake various fund-raising activities throughout the year. Apart from the deduction of valid expenses, all monies raised are donated by the club to the charitable trust fund for appropriation to local causes (c90%) and international causes (c10%) as approved by Club members and Trustees. Members’ and Trustees’ time is given freely by all within the club and without compensation.
Membership & meetings
Membership at the beginning of the year ( 1[st] July 2021 ) was 10, comprising 7 men and 3 women. At the end of the year, membership had risen to 16, comprising 11 men and 5 women.
Club members make an annual donation of £40, paid as half-yearly instalments of £20. These donations, agreed by the trustees, together with monies raised at any fund-raising social events, offset members dues levied by the local District, Multiple District 105 and Lions Clubs International, towards their administrative costs.
After Covid 19 had effectively prevented the Club from operating for 18 months, the first Business meeting of the year took place in August 21.
Boroughbridge 98 Lions Club holds its business meetings on the second Wednesday of each month at Boroughbridge Social Club. All members are encouraged to attend but this is not compulsory. An agenda is drawn up by the club’s President and minutes are taken by the club’s Secretary and circulated to all members. At these meetings members assess any requests for support from local organisations and individuals, and discuss any Service projects in the pipeline. Requests for financial support are made via an Application Form which needs completing by the organisation or individual and sending to the Club Secretary. This is then circulated to Club Members prior to being assessed at the next Business meeting.
The Club also holds a number of activities meetings during the year at The Grantham Arms in Boroughbridge. These meetings are more informal and focus exclusively on planning future Service events and activities.
Club officials are elected on a bi-annual basis. The main roles at Boroughbridge 98 Lions Club are those of President, Secretary, Treasurer, Membership Officer and Publicity Officer. Future Trustees will also be nominated in the same timescale.
Objectives and Activities
Summary of Objects & Activities of the Club according to its Constitution document
The Objects of Boroughbridge 98 Lions Club are such purposes as are exclusively charitable, including in particular: the Club shall encourage the advancement of good citizenship amongst its members as well as supporting Youth to develop their community involvement; promoting the Voluntary Sector and volunteering both locally and regionally; providing humanitarian relief to those in need; promoting environmental protection and encouraging healthy recreation. Trust funds can only be appropriated to charitable causes and only with the authority of Club members.
The income and property of the Club must be applied solely towards the promotion of the Objects.
Achievements and Performance
New Members
After 18 months of Covid pandemic and lockdowns, our club was finally able to return to ‘ business as usual ‘ in August 21 by holding its first face to face meeting. In the lead up to this meeting, the club’s trustees had met up with a number of potential new members, mainly people who had moved to Boroughbridge during the Covid period. It was soon apparent that the growth in new housing in the town, coupled with an increased desire for people to volunteer their time to local good causes, would see our club benefit with a significant increase in members. Over the year, six new members would join the club, an increase of 60%. Furthermore, these new members were willing to take an active role from the very start. By the year end, membership stood at 16 members most of whom were active.
Donations :
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1) In accordance with the club’s Trustee guidelines, 10% of the club’s previous years Income was donated to LCIF - £450.
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2) £500 was donated to Young Lives v Cancer ( formerly Clic Sargent ) after the club had also helped the charity do bucket collections at Morrisons
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3) £45 was donated towards a mobility scooter for an ex member of Ripon Lions. This donation was made alongside other zone clubs.
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4) The standard £100 donation to RBL was made as part of the Remembrance Day Service in November
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5) From the record breaking Santa Sleigh collection, £200 was donated to each of the helping Scouts, Guides and Young Farmers.
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6) The Club paid the costs of the annual BCC Xmas Lunch for local elderly residents which was put towards hampers and delivery of meals remotely.
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7) During H2 of the year, the club looked to increase it’s support for Environmental Projects in the area.
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a. The club donated £300 to Roecliffe Parish Council to help them improve the bio-diversity of their village green and establish an outside teaching area for the local school.
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b. £520 was used to purchase the series of WildTribe books and teaching resources to donate to ten local and three Ripon city primary schools
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8) £200 was donated to Boroughbridge Juniors Ability for All Football charity so they could transport members down to a ladies football match in London.
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9) As a result of the conflict in Ukraine, LCIF broadcast out to all clubs worldwide for extra financial support. Despite our club having committed its 10% of income to LCIF, the exceptional circumstances of the conflict meant that all members wanted to offer more help. An extra £1000 was donated to LCIF for Ukraine.
Activities :
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1) After restrictions in the previous 18 months, the club was finally able to operate a normal Santa Sleigh collection programme in December. Static collections took place at Boroughbridge Late Night Shopping, Morrisons, Minskip Farm shop, Langthorpe Farm shop, Morrisons Ripon, and Wetherby Services. The sleigh travelled out to local villages and around the town over a three week period. Total collections rec’d were £9590 + further donations of £660 = £10250. This figure is approx double that of the previous highest amount. A fantastic achievement.
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2) In 2021 Sue Johnson started to research the setting up of a Community Fridge in Boroughbridge. The objective is to prevent waste food going to landfill by offering it as free donations to the general public. A ‘ joint venture ‘ was established with Boroughbridge Community Care, with the Methodist Church offering a venue for the ( renamed ) Community Larder. Local suppliers of ‘ end of date ‘ food were sourced, including Morrisons, and a database of local volunteers established to help run the Larder. The Community Larder opened its doors in April 22 and has quickly established itself as a much cherished community service.
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3) In Autumn 21 the club assisted Boroughbridge Surgery with the marshalling of their annual Flu campaign.
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4) Brenda set up the Message in a Bottle scheme via the surgery and pharmacies.
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5) The club established a Spectacles Recycling Scheme, collecting second hand specs from local opticians and sending them to Lions HQ.
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6) A number of members supported the local Food Parcel Scheme before this was absorbed into the Community Larder.
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7) A few members helped Brighter Boroughbridge replant a flower bed area to support the Battle of Boroughbridge commemorations.
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8) Some members then helped marshall the same commemorations when they took place in Spring 22.
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9) After two years cancellations, the club was able to relaunch the Family Cycle Day in May. Over 100 family members turned up to ride the 10 mile course from Boroughbridge to Gt Ouseburn and back. Corporate
sponsorship was gained and both the local primary school and guides ran their own catering stalls. A very successful event.
10) Four members helped marshall the Selby Bike Ride.
Financial review
Income derived from donations and fund raising is accounted for through the Club’s Charitable Trust Account, which may then only be donated to chosen causes on the recommendation of Lions Club members and approved by Trustees.
All income that the Club receives is held in one Trust Account with the Club’s bankers. However, when producing the Club’s annual Accounts, its Treasurer produces both an Admin set of Accounts (showing income used to effectively run the club) and a Charity set of Accounts (showing Income and Expenditure used in carrying out the club’s Charitable Activities).
Boroughbridge 98 Lions Club seeks to maintain a contingency reserve in its Charity Account of £2000. This is ring-fenced money that the Club seeks to hold to cover the situation if it is unable to operate the Santa Sleigh campaign in any year, due to adverse weather or other uncontrollable circumstances.
Year end balances were: Admin £541, Charity £16799, Cash £21
The financial accounts of Boroughbridge 98 Lions Club and Charitable Trust for the year ended 30[th] June 2022 are attached with this report.
Declaration
The Trustees declare that they have approved the Trustees’ Report, as laid out above.
Signed by the Trustees:
Name Position Signature Paul Bullivant Chairman & Club President John Alder Club Secretary Susan Johnson Club Membership & Publicity Chair
Ordinary People doing Amazing Things Lions Clubs International
Annual Accounts 2021 - 2022
I have examined these accounts and comfirm that they are an accurate summary of the clubs accounts for financial year 2021 - 2022
Signature: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..... . . . Dated: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..... . . .
Charity Account
| As per last Report | |||
|---|---|---|---|
| Bank | £11,470.10 | ||
| Cash | £23.35 | ||
| Balance Brought Fwd | £11,493.45 | ||
| Income | |||
| Donations | |||
| Vale Opticians | £100.00 | ||
| Club Clothing | £142.29 | ||
| Scooter Donations | £405.00 | ||
| Test Donations | £2.00 | ||
| Church Lane Surgery | £30.00 | ||
| Collecting Tins | £50.41 | ||
| Yoke Farm | £329.67 | ||
| Gift Aid | £1,001.42 | ||
| Total | £2,060.79 | ||
| Christmas Activities | |||
| Donations | £230.00 | ||
| Sleigh Collections | £9,589.71 | ||
| Total | £9,819.71 | ||
| Family Cycle Day | |||
| Entry Fees | £366.00 | ||
| Spokey Dokey sponsorship | £200.00 | ||
| UCI Cycle event donation | £100.00 | ||
| Total | £666.00 | ||
| Community Larder | |||
| NYCC Covid 19 Community Grant | £500.00 | ||
| Donations | |||
| Total | £500.00 | ||
| Total Income | £13,046.50 | ||
| Expenditure | |||
| Donations | |||
| Morrisons (Yng Lives v Cancer) | £500.00 | ||
| BB Scouts | £200.00 | ||
| BB Guides | £200.00 | ||
| BB Young Farmers | £200.00 | ||
| BB Junior Football club | £200.00 |
| Roeclife Environmental project | £300.00 | ||||
|---|---|---|---|---|---|
| RBL Wreath | £100.00 | ||||
| LCIF Donations | £1,450.00 | ||||
| Mobility Scooter | £450.00 | ||||
| BCC Xmas Lunch | £300.00 | ||||
| BCC Food Parcels - Fresh Food | £482.53 | ||||
| BCC Flowers | £47.98 | ||||
| Washing Machine | £224.00 | ||||
| Wild Tribe books for schools | £520.00 | ||||
| Filey Caravan Booking | £255.00 | ||||
| Poppy Wool | £5.00 | ||||
| Total | £5,434.51 | ||||
| Christmas activities | |||||
| Sleigh Repairs | £26.41 | ||||
| R Wilkinson fowers | £10.00 | ||||
| Friendly Lion stickers | £337.20 | ||||
| Hi-viz tabbards | £241.20 | ||||
| Total | £614.81 | ||||
| Family Cycle Day | |||||
| Cycle Day Banners | £180.00 | ||||
| Square Reader | £19.20 | ||||
| Bike Ride medals | £200.00 | ||||
| Square Reader commission | £2.09 | ||||
| Total | £401.29 | ||||
| Community Larder | |||||
| Capital Equipment | £717.30 | ||||
| Consummables | £76.81 | ||||
| Total | £794.11 | ||||
| Misc | |||||
| Prospective members meeting | £62.60 | ||||
| Glasses Recycling boxes | £19.80 | ||||
| Club clothing | £182.71 | ||||
| GDPR Subscription | £35.00 | ||||
| Test Donation fee | £0.04 | ||||
| Ink Cartridges | £73.99 | ||||
| Bank Charges | £57.77 | ||||
| Aldborough Show entry fee | £42.50 | ||||
| Total | £474.41 | ||||
| Total Expendure | £7,719.13 | ||||
| Surplus Income over Expenditure | £5,327.37 | ||||
| Charity Account | |||||
| Balance Brought Fwd | £11,493.45 | ||||
| Surplus Income over Expenditure | £5,327.37 | ||||
| BALANCE CARRIED FORWARD | £16,820.82 | ||||
| RECONCILLIATION | |||||
| Account Balance | £16,799.48 | ||||
| Cash in Hand | £21.34 | ||||
| BALANCE | ### | ||||
| Admin Account | |||||
| As per last Report | |||||
| Bank | £575.45 | ||||
| Cash | £0.00 | ||||
| Less creditors | £- | ||||
| Balance Brought Fwd | £575.45 | ||||
| Income | |||||
| Member's Donations | £400.00 | ||||
| Gift Aid | £500.00 | ||||
| Club Clothing | £82.38 |
| Total Income | £982.38 | ||
|---|---|---|---|
| Expenditure | |||
| Multiple District dues | £381.25 | ||
| LCI Dues | £427.21 | ||
| Club clothing | £105.54 | ||
| Bank Charges | £29.62 | ||
| Flowers for JQ | £25.00 | ||
| Presidents Retiring gift | £40.00 | ||
| Postage | £1.50 | ||
| Volunteer meeting expenses | £6.50 | ||
| Total Expenditure | £1,016.62 | ||
| Surplus Income over Expenditure | -£34.24 | ||
| Admin Account | |||
| Balance brought forward | £575.45 | ||
| Surplus income over Expenditure | -£34.24 | ||
| BALANCE CARRIED FORWARD | £541.21 | ||
| RECONCILLIATION | |||
| Account Balance | £541.21 | ||
| Cash in Hand | £0.00 | ||
| BALANCE | £541.21 | ||
| Community Larder Account | |||
| Income | |||
| Donations | £73.43 | ||
| £73.43 | |||
| Expenditure | |||
| £0.00 | |||
| Surplus income over expenditure | £73.43 | ||
| Community Larder Account | |||
| Balance brought forward | £0.00 | ||
| Surplus income over expenditure | £73.43 | ||
| BALANCE CARRIED FORWARD | £73.43 | ||
| RECONCILIATION | |||
| Account Balance | £0.00 | ||
| Cash in hand | £73.43 | ||
| BALANCE | £73.43 | ||
| Total of Charity, Admin and Larder Balance | ### | ||
| Bank Balance at 3 July 2022 | £17,340.69 | ||
| Petty Cash | £94.77 | ||
| Total | ### |