2022-08-31-accounts - Taunton Thespians

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Trustees’ Annual Report for the period

From 01/09/2021 Period start date To 31/08/2022 Period end date

Charity name: Taunton Thespians

Charity registration number: 1189940

Objectives and Activities

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SORP reference
Summary of the purposes Para 1.17
of the charity as set out (1) To promote the advancement
in its governing and improvement of general
document
education in relation to all
aspects of the art of drama
and the development of
public appreciation of such
art.
(2) Such charitable objects or
purposes that the Trustees
shall in their discretion think
fit.
Summary of the main Para 1.17 and Performing plays, holding open days,
1.19
activities in relation to play readings, social activities.
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18 Guidance has been followed.
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making

Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

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SORP reference
6 performances of ‘The Hollow’ at
Taunton Brewhouse.
6 performances of ‘Holiday Snap’ at
Summary of the main Taunton Brewhouse.
Para 1.20
achievements of the 10 performances of ‘Tales from 1001
charity, identifying the Nights’ at outdoor locations across
difference the charity’s Somerset.
work has made to the
circumstances of its All providing opportunities to develop
beneficiaries and any skills and experience in acting,
wider benefits to society directing, stage management, lighting,
as a whole. sound, props, costumes, set building
and other stage-related crafts. All
providing the public with a broad
gamut of drama.
Multiple public outreach and multiple
social events
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Additional information (optional)

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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
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Investment performance Para 1.41 against objectives Other

Financial Review

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Review of the charity’s Para 1.21 While productions overall showed a
financial position at the loss for the year, the financial position
end of the period remains sound.
Statement explaining the Para 1.22 We hold reserves to cover
policy for holding maintenance and improvement of our
reserves stating why they premises, and potential losses on
are held productions.
Amount of reserves held Para 1.22 £64,333 in general reserves, £86,308
in capital reserves (principally
representing the depreciated value of
our premises)
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 n/a
in deficit
Explanation of any Para 1.23 n/a
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)

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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 CIO constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Election at AGM.
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

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Charity name Taunton Thespians
Other name the charity n/a
uses
Registered charity 1189940
number
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Charity’s principal The Place
address Wilfred Road
Taunton
TA1 1TB
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Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Mark Dawson Chairman AGM
2 Sue Meredith Secretary From 10/10/2022 AGM
3 Robert Smith Treasurer AGM
4 Nicola Hale Webmaster AGM
Nicola Dawson Marketing & AGM
5
Publicity
Elizabeth Membership AGM
6
Knighton
7 Raymond Court Productions From 10/10/2022 AGM
8 Dona Bullion Social Secretary From 10/10/2022 AGM
Rene Kilner Building & From 10/10/2022 AGM
9
Technical
10 Karen Downes AGM
11 Peter Kitson From 10/10/2022 AGM
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Robert Smith Full name(s) Mark Dawson Position (eg Treasurer Chairman Secretary, Chair, etc)

Date 19 October 2022

THE TAUNTON THESPIANS Registered Chèrity No. 1189940 ANNUAL STATEME1 OFACCOUt4TS FOR THE PERIOD 1st SEvfEM8ER 2021 to 315t AVG 2022 Page I Page 2-3 Page 4 Page 5 Page 6 Page 7-8 Cover Chaim)an's Report Independent Examinerfs Report Balance Sheet Ststement of Financial Activities Notes to the Accounts

ThE TAu1)N THESPIANS Chalrman's Re ort to AGM ofTau Over the past 12 months the cornmlttee ha$ teen, Ilke the Committees in so many previous years. somewhat fluid In nature. Wè gained one member during the year, in Rene Kilner, whom we aTropted into a pro-tem B¢Jildings & Technl¢al role, before losing another, 10rn4 Evans, who wgned as Secretary. To both of them and the other six ommittee members who have Worked on your behalf over the last full year l offer my sln¢ere thank5. n the last AGM we have lost another Thespian in Andrew Willlams. Andre5 passing was, l think, a shock to us all. He had been a committee member. who also kJ¥ed to act. But he was tqu•lty ready to step in either behind the scenes or front of house. From fran¢ bellhop in Lend Me A Tenor to dapper guest In Murder On The Nile Andrew Could cover a spectrum of roles, and l think he relished them all. I'd like to pause for a short while so that we Can remember him. 130 secondpausel Thank you Whet7 1 stts)d here last year 1 Spoke about how we were stsrting to surface from the crisis of Coronavirus and lockdown. In the spirit of emerging into the sunll8ht after a pn)longed period of darkness, l tslkéd about how it seemed that people were ready to r&en888e wlth Society a83in. That emergence was, without dotsbt, a slow and prolonged affasr for some. The fart that some of the uPr age brackets in society (which make up a tore demographic for us) may have been more cautious about a¢ing themselves batk into salled 'normalitV meant that last Novemberfs Agatha Christie murder mystery The Hollow. far from making the stron8 sL6rplu5 that past experi•nce sU88ested it would, artually mad• a loss. The show itself received extremèjy positive reviews and resulted in a RobOwl artinR nomination. By the time that we got to March I think that effert had melld. to a degreei by then we had somethlng new to contend with and something no less unexperted. Hearing about ¢onflirt around the ¥+Id is not so different, but has not. in my lifetFme, had 50 profound an effect on our way of as has had the Russian invasion of Ukraine. It seemed to stsrt, very qulckl¥. with fuel prices, which went from high to stupid in nothing flat. That. and the tailnd of Corona-cajjtion, conspired to see another stsple of the historical aSSLsrance in our repertoire take a hit: cornedies and farces a a key Thespian stren8th, and Holiday Snap frts absoluttjy into that niche. but agaln we were thwarted and suffered another loss. Oesplte th•L yet again comptimentsry re5 folkn¥ed. ¥nd another Rosebowl actsn8 nomination. The Surnmer Tour is a very different ketde of fish. The bgistics of tsknn8 0 show to 10 different locations In 10 days are very much ramped up compared to a theatre production. but the costs a somewhat lower. Add irto thls formula a production which tak originality to new heights. some inspirational work behind the scenes and eye- ¢atrhin8 publicity. The stunning venués WÈ had lined up and the beaLrtifvl wejther we were grantsd tipped thè wh¢le balance in our favour and 8ave u5 Qur first show of the year in the bla¢k. A deser1¥ admiring revlèw and three R05et#)wl nominations VAS a just reward. It Is my sense that we have not performed ary worse over the last 12 months than VR have in past tlmes; we are still doing what we do particularty well. We are simply dn8 It in a depressed and withdrawn environment. Thls presents us with some Interesrin8 and diffFcuIt choices. I spokè last year about how one optlon might be to pull up the drawbridge and essentially become a social group until things returned to h(Iw they used to be. The problem, as I see it, with that choi¢è Is that we will fade trom the Colltrye public consciousness, and from ther recognition. Our audience will movt on. The other choice is to contTrnue to PLrt ourselves out there. We have a strong prinuple of atming to provldè the people of Taunton land, I hope, much further afield) with ¥ broad gamtst of drama and thi5 has been a guldin8 fartor in what we have done. The risl in a social atmosphere of worry and concern at rlsln8 prices everywhere, is that more wellxecuted shows will folksw the same path. IYS è tOU8h choice, but one that we are not able avoid. I feel very strongty that if we are able to manage our resources Intelli8end¥ and creatively th& option of risking losses continuin8 produrtions can be mTrtFiated and 15 far preferred to th• evenwal oblivion of the drawbridge route, and if I continLte as Chairman this is the path I would choose to follow.

Of ¢OUTse, whilst the social side of our acttvitse$ shouldn't bcome the on thing we do. it should, naturally, play role equally a5 important as any other. The past year has 5eert a wealth of social events. There have been no fewer than 18 play readings %nce we sat here a year ago. together with * a thristmas rty, a race nlghL ' a treasure hunt, barbetue arKI ' a quiz niBht, amongst others. In addition we have held an Open Day here at The Place and taken part in the Somerset Live and Pride event at Wwary ParK both as part of our outreach program, and both of which fostered further interest ir5 the sttiety and valuable channels to communlcation with the community. In a very real way our Society Is xlll as Strong and as vibrant as it has ever been.

THE TAUP04 THESPIANS INDEPEP4DENT UAMINER'S REPORT TOTHE GENERAL COMMITfEE OF THE TAUNTON THESPIAPIS I report on the Financial Statements of the charityThe Taunton Thespians Icharity No. 8002171 for perlod I Septèmber 2020 to 31 A¢J8USt 2022. which are set Qui on pages 5 to 8. Respertl¥e Responslbllitles of Genwal Commfttee and Examlner The charlty's committee are responsible for the preparntlon of the accounts. The charity's committee ¢onsider that an audit is not required forthks yèar undèr s•ction 144 of the Charittes Art 2011 (he Charitie5 A¢t"I, and that an iThJependent examinatkM is needed. It is rny r•sponsibilry to: examine the accounts under sertion 145 of the Charfties Act: to follow the procedures laKI d¢)wn in the general Directions given byt Charity Commission (under Se¢tion 1451Sllbl of the Charrties Act: and to stste whether partlar matters havè come to my att•ntion. 815ts oé Independent Examln•r'$statement My examination was carried out In attordanco wrth thè Bera1 Dirertions given by the Charity Commission. An exominatton include5 a review of th• a¢countirff records kept by Charty and a compaTison othe accounts prèsènted with those records. It also includes consideratn of any urtrusu31 items ordiscb5ures sn the attounts, and seeking txplanattons from you as members of the General Commrrtee ncern1r 5LKh matter5. Thè prtttdurs ¢Jndèrtaken do not provide all the eV4e that would be required an audit. and consequently no oplnion Is gwen as to whetherthe accounts pnt a arKI fairvtew, and the report ts limited to those matters set out in the statement below. Itldependent Examlnerfs Statement In connection with my exarnination. no matter has come to my attention:. iii which gNe5 me rea50rtable uSe to believe that. in any material respect. the r•quirem•nts'. to keep accourrting rewrd5 in aCCordare with section 130 of the Charities Act,. and to prepare accounts which accord with the accounti records and compfy with the accountir4 r•quir•m•nts of th• Ch•rit4•s Act have not been met; or 121 to which. in my opiAioTh, attertion shoukl bè drnwn in ordèr to enable a proptr understanding of the ac¢ounts to be reached. Signed: Edward Coton LTCLAFAIMIPA TaxAsslst Accountants 24 BridBe Street Taunton Somerset TAI IUB

THE TAUNTON 7HESPIANS LANCE SHEET 31AUGU Z02Z 2022 2021 12 Months FlxodA559ts 86,308 Cash at Bank . Treasurerscurrent Attnt - PAJ$iness Bank Interest Account - CAF Deposlt Account PayPal Wallet . Redwcx)d Accwnt Petty Cash held Bar stocks at cost 5.433 29.618 22.615 410 27,231 105 179 267 . Future Shows 2,459 244 A¢¢Ned In¢om• - Prepalll Sub5CriPtions - Prepaid dona1ions - Future Sho - athhing tsTder5 462 -549 -136 54,656 Cr•dltors: OM Ye4r Fyne Court 1001 Venue Rates IrKlependent £xaminer -3 -240 -250 Debtors 102 Net CurrErt A¥s•ts 64,333 54.218 0.641 143.866 Fun(L%14N unre¥trf¢led) General Reserve Caprtal RÈser¥e Development Fund 64.333 86308 54.218 89.618 150.641 143,866 Approved bythe General Commirtee ¢)n 10th October 2022 and s8ned oo thelr behaW by.- Sue Meredith Robert 5mlth-TreasurÈr The notes on page$ 7 and 8form panof theseA(Kwrrt&

ThETA p0 Th TEMENT OF FI PIAN LAcnvm UST2022 IA 12 Months 12 Months Inct)mlNa Resour In¢(ffiÈ from 5tsge F¥odu¢tions &Jbs¢rtptlons nterest rewwed Club acttwties Wardrobe & Equipment Hlre Donations Lettin8 Inco GiftAid Received Governmentcovld grants Other ljohn Meiwe bequest) 25,Ui 719 183 74 5,705 26 127 5.547 217 18,654 2.667 iO.LK Totsl IDcow4ngR•wurc 25.378 Rtsourtes Ewnded Expendittsre on stage pr(¥duclio Club artlvltles Cost of premise5 2&210 704 659 369 632 3,703 - Rates and water - Repalrs and improvements . Safety and seojrtty . Heatand li8ht - Insuran 260 742 431 954 Warden'5 Honorarfrum PostaKe, ttatiweryi adverbsiry and telephone Subscriptions and donations Sursdry expenses Marketing ClothTng sales Independent Examlners Fee Other Professional Fees Depreaation Paypal Charges 5umup Charges Writ 517 515 239 365 217 240 635 3.386 3,339 31 Total Resources Empwded 349 149n Net In801(0111ryl ResOWC•S 4775 Acatmulated Funds BfOU8ht Forward 143.866 Accumulat4d Funds Carr[ FoThwdrd 0,641

THE TAUNTON ThESPIANS NOTES TO THE ACCOUNTS YEAR ENDED 31 AUG T20 Ac¢ountlng Polkles General These ACUnts have been prePad Lrnder the historic cost convention, as modified by the revaluation of investments, and in accordance with applicablé accounting 5tsndards, the Charities Act and the Statement of Recommended Practice "Accountire and Reportir by Chorities". Fixed A55ets Individual red assets ¢ostitVd £50 or more are capitslised at cosL Depreciation is PrIded at the followi rates. based on the estimated useful life of the fixed assets and their anticipated resldual le=_ Freehold land and buildings Technical eqLtipment Office equipment 2% stralght lir ICPA reduc¢ balance IO% reduthng balante Flxed Assets Land & Tedlt31 ulldl Cost At 31 August 2021 Additions Write-offs 145.716 9.483 59 155,258 At 31 ALwJst 2022 145,716 9.483 59 155,258 reciation At 31 August 2021 Charge for the year FAJ,317 2,914 5.234 425 59 65,610 3,339 At 31 August 2022 63,231 5.659 59 68,949 Net Book Value At 31 Au8USt 2022 81484 3.824 86,308 At 31 Au8U5t 2021 85,399 4,249 89,648 Figure for Land & Buildings Bdjustsd by £1 to compensate for rounding errors.

THE TAuMfoN THESPIANS NOTES TO THE ACCOUPIt5 YEAR ENDED IA Funds (all unrestrkted) General Reserve Reserve Total At I September 2021 Transfers Net ingoinglloutgoingsl for the year Adjustments- Depreciation 54.218 89,648 143,866 6.775 3.339 6,775 -3.339 At 31 August 2022 ' 64.333 86,308 150.641 The Capltal Reserve represents profits which have accrued to the charity from the past sales of freehold land and buildings of £116.943 and from a bequest from a former member of £2,000. This VAS reduced by £19.174 in 2013 and has subsequently been reduced each year to reflect the amount of tsngible fixed assets after depreciaton. The General Reserve now shows. fairly. the true amount of Current Assets. including the John Melkle bequest of £10.1. * General Reserve adjusted up by £1, Capitsl Reserve down by £1 to compensate for rounding.