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2023-03-31-accounts

CHEKA SANA FOUNDATION

TRUSTEES ANNUAL REPORT AND FINANCIAL STATEMENTS YEAR ENDED MARCH 2023

CHEKA SANA FOUNDATION

8 CAPITO DRIVE, NORTH HYKEHAM | LINCOLN LN6 9FZ

Contents COMPLIANCE STATEMENT ---------------------------------------------------------------------------------------------------------------- 4 A MESSAGE FROM DR. SIMON OBENDORF, CHAIRPERSON -------------------------------------------------------------------- 5 REFLECTING ON PROGRESS: CHEKA SANA FOUNDATION’S ANNUAL REPORT 2022/23 ------------------------------------------------ 5 ABOUT CHEKA SANA FOUNDATION --------------------------------------------------------------------------------------------------- 6 OUR APPROACH TO MAKING A DIFFERENCE ----------------------------------------------------------------------------------------------- 6 OUR EXPERTISE ------------------------------------------------------------------------------------------------------------------------------ 6 CHEKA SANA FOUNDATION’S OBJECTIVES AND AIMS --------------------------------------------------------------------------- 7 OUR OBJECTIVES----------------------------------------------------------------------------------------------------------------------------- 7 OUR AIM ------------------------------------------------------------------------------------------------------------------------------------- 8 PUBLIC BENEFIT ----------------------------------------------------------------------------------------------------------------------------- 8 PRINCIPAL ACTIVITIES---------------------------------------------------------------------------------------------------------------------- 8 IMPACT AND ACHIEVEMENTS 20222/23 --------------------------------------------------------------------------------------------- 9 STRATEGIC GOAL 1: ------------------------------------------------------------------------------------------------------------------------- 9 THROUGH STREET BORN PROJECT: --------------------------------------------------------------------------------------------------------- 9 STREET WORK PROJECT: (CHILDREN WHO ARE WORKING AND LIVING ON THE STREET ALONE)--------------------------------------- 10 VSLA FY2023 KEY STATISTICS AND PROGRESS ----------------------------------------------------------------------------------------- 10 TSC SPORT ACADEMY --------------------------------------------------------------------------------------------------------------------- 11 STRATEGY GOAL 2 ------------------------------------------------------------------------------------------------------------------------- 12 THE US AMBASSADOR'S FUND FOR HIV/AIDS RELIEF (AFHR) PROJECT, ------------------------------------------------------------ 13 STRATEGY GOAL 3 ------------------------------------------------------------------------------------------------------------------------- 13 A SUMMARY OF THE KEY ACHIEVEMENTS: ------------------------------------------------------------------------------------------------ 16 GOVERNANCE AND MANAGEMENT OF CHEKA SANA UK --------------------------------------------------------------------- 17 KEY RESPONSIBILITIES OF TRUSTEES AT CHEKA SANA UK --------------------------------------------------------------------- 18 MANAGEMENT TEAM ------------------------------------------------------------------------------------------------------------------- 19 RISK MANAGEMENT AT CHEKA SANA UK ------------------------------------------------------------------------------------------ 19 KEY RISKS AND MITIGATIONS FOR 2022-23 -------------------------------------------------------------------------------------------- 20 BI-ANNUAL RISK ASSESSMENT AND MANAGEMENT ------------------------------------------------------------------------------------ 20 FUNDRAISING STATEMENT ------------------------------------------------------------------------------------------------------------- 21

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FINANCIAL RESULTS ---------------------------------------------------------------------------------------------------------------------- 22 INCOME ------------------------------------------------------------------------------------------------------------------------------------ 22 CHARITABLE ACTIVITIES ------------------------------------------------------------------------------------------------------------------- 22 EXPENDITURE ON FUNDRAISING ---------------------------------------------------------------------------------------------------------- 22

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The "Legal and Administrative Information”

Registered Office :

Independent Examiners :

8 Capito Drive, North Hykeham, Lincoln, LN6 9FZ

Castle View Accounting Ltd Mudberry Lane, Bosham, Chichester, West Sussex, PO18 8TS

Trustees :

Dr Simon Obendorf (Chair) Serena Kelly Thomas Marillion Daniella Durston and Stuart Page

Bankers :

CAF Bank Limited, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ

Management

Mutani Yangwe (Founder & Head of Foundation)

Cheka Sana Tanzania

Cheka Sana Uganda

Malembo Makene (Director)

Anslem Wandega (Director)

Contact Details

Email : hello@chekasana.org.uk Website : www.chekasana.org.uk Phone : 0300 102 1533

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Compliance Statement

As part of our ongoing commitment to transparency and adherence to regulatory standards, we at Cheka Sana Foundation have implemented several measures to ensure compliance with the relevant charity and governance laws.

We have published our “Supporter’s Charter” online, which outlines the high standards our fundraising team strives to achieve. This charter is a testament to our dedication to building trust and being transparent in all our communications, particularly in our fundraising efforts. In the financial year 2022/23, we are proud to report that we received no complaints from the Fundraising Regulator. This achievement underscores our commitment to meeting fundraising quality standards and ensuring the best experience for our donors.

Furthermore, in line with our core value of transparency, we created a “Donation & Sponsorship Acceptance Policy.” This policy is a critical step in safeguarding our foundation’s integrity. It ensures that our partnerships and external contributions do not bring our name into disrepute, nor unduly or negatively influence our approach and the impact we aim to achieve in Tanzania and Uganda.

These efforts reflect our dedication to maintaining the highest standards of regulatory compliance, ensuring that we continue to operate not only as a compliant entity but also as a responsible and trustworthy organization in the eyes of our supporters and the communities we serve.

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A Message from Dr. Simon Obendorf, Chairperson

Looking Back at Our Progress: 2022/23

In the years subsequent to the COVID-19 pandemic, we've witnessed a significant phase of gradual recovery and adaptation, navigating the aftermath of a global crisis. As we progressed into 2022/23, the far-reaching social, economic, and cultural impacts of the preceding two years have increasingly come to light, especially in their profound effect on the most vulnerable and disadvantaged children and families.

Amidst these challenges, the unwavering commitment and support from our community have stood out as beacons of hope and inspiration. We are deeply thankful to our loyal supporters, which include corporate partners, Trusts, Foundations, and major donors. Their combined contributions, amounting to an impressive £63k, have been crucial in reinforcing our operations during these pivotal times.

The fiscal year 2022/23 has been marked by a significant rise in contributions from our corporate grants, signaling a positive trend as we concluded our financial year with enhanced funding for our program activities. Amidst the backdrop of rising living costs, we have adopted a strategic approach to financial management, concentrating on augmenting our corporate income. This focused strategy has enabled us to expand our outreach efforts in Tanzania and Uganda, a testament to the meticulous management and dedication of our volunteer team and board of trustees.

In Tanzania and Uganda, our teams have exemplified remarkable resilience and dedication throughout the year. They have adeptly adjusted their methods to continue providing support to children and young people who find themselves in increasingly vulnerable circumstances.

In Mwanza, Tanzania, our efforts have yielded significant achievements. We have successfully reunited 259 street-connected children with their families or guardians and facilitated the return to school for 750 siblings, providing them with the essential scholastic materials they need. Additionally, we organized 67 community awareness sessions focusing on key topics such as positive parenting, children's rights, and child safeguarding.

By December 2023, Cheka Sana Tanzania had made remarkable progress with the Village Saving and Loan Associations (VSLAs). We supervised and trained 44 VSLAs, distributing a total of TZS 222,557,150 (equivalent to £71,218.29) in shares to approximately 500 members across 31 of these groups. These efforts have been pivotal in supporting 1,631

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orphans and vulnerable children through the OVC Port, with funds amounting to TZS 4,385,700 (approximately £1,403.42) being distributed. These initiatives represent a significant stride in our mission to aid vulnerable populations in the region.

In Uganda, our program is gradually taking shape, but there is still considerable work to be done to complete phase one of the Young Mothers Project. Looking ahead, we are excited to launch our new 5-year strategy next year, which is committed to an inclusive approach, ensuring no child is left behind. Our goal is to support children and families not just during their time on the streets, but also before and after such experiences. This strategy is designed to address the immediate needs of these children while also incorporating their protection and well-being into broader global development goals.

Despite the enormity of our challenges and the constraints of our resources, our expertise and resolve empower us to make a significant and lasting impact on the lives of thousands of children, both now and for future generations.

On behalf of the trustees and everyone at Cheka Sana Foundation, I want to express our profound gratitude to all our supporters for your unwavering loyalty and generosity. Your support is the cornerstone of our vital work.

Dr. Simon Obendorf (Chair)

Cheka Sana Foundation

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About Cheka Sana Foundation

Cheka Sana Foundation, a UK-based charity, is passionately committed to advocating for the rights of street children and championing gender equality for girls in East Africa. Our efforts in the UK are focused on raising awareness and generating funds to support the heartwarming projects carried out by our partner organizations. We take immense pride in sharing with our benefactors the positive impact and transformative experiences we’ve facilitated in the lives of children, young people, and families.

Our Approach to Making a Difference

At the core of our intervention is the provision of immediate, essential care for some of the world’s most vulnerable children: this includes emergency medical treatment, educational support, nourishment, and shelter. However, our commitment extends beyond crisis response. We are dedicated to creating long-term, sustainable change, focusing on socioeconomic empowerment through employment opportunities and entrepreneurial initiatives. Our goal is to uplift and transform the lives of street children throughout East Africa, fostering a future where they can thrive and contribute positively to their communities.

Our Expertise

Cheka Sana Foundation stands as one of the most rapidly expanding international children's charities operating in East Africa. At the core of our approach is a collaboration with a growing network of local partner organizations, emphasizing the significance and impact of inspirational local entities in our mission. Our expertise lies in three critical areas: education, economic empowerment, and protection programming.

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behind. We believe every child deserves a chance, regardless of their background or the challenges they face.

Through these efforts, Cheka Sana Foundation is dedicated to making a tangible difference in the lives of children in East Africa, working tirelessly to create a brighter, more equitable future.

Cheka Sana Foundation’s Objectives and Aims

Established in 2007 in Mwanza, Tanzania, Cheka Sana Foundation expanded its reach by registering as a charity in England & Wales (No. 1189823) in June 2020, becoming a Charitable Incorporated Organisation (CIO). The governance of Cheka Sana UK is firmly rooted in our Institutions, with the charity trustees serving as the exclusive voting members.

Our Objectives

The main objective of Cheka Sana UK is to raise funds to provide relief to children and young people in Uganda and Tanzania, who are in conditions of need, hardship or distress and who are living on the streets for public benefit.

a) The advancement of education of the pupils at local schools in Mwanza, Tanzania and Kampala, Uganda by providing and assisting in the provision of facilities for education at the relevant schools.

b) The development of the capacity and skills of the young people and women of the socially

and economically disadvantaged communities of Tanzania and Uganda in such a way that they are better able to identify, and help meet, their needs and to participate more fully in society.

c) The advancement of the physical and mental health of victims of child abuse, young people and women in Tanzania and Uganda, by the provision of counselling and support.

d) The relief of poverty through unemployment for the benefit of young people in Tanzania and Uganda in such ways as the trustees may see fit, including assistance to find employment.

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e) The promotion of social inclusion for the public benefit in Tanzania and Uganda by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded to help them overcome the disadvantage arising from their social exclusion and assisting them to integrate into society; for the purposes of this clause 3

f) "Socially excluded" means being excluded from society, or parts of society, as a result of one of more of the following factors: unemployment; financial hardship; youth or old age; ill health (physical or mental); substance abuse or dependency including on alcohol or drugs; discrimination on the grounds of sex, race, disability, ethnic origin, religion, belief, creed, sexual orientation or gender re-assignment; poor educational or skills attainment; relationship and family breakdown; poor housing (that is housing that does not meet basic habitable

g) The advancement of health and well-being by promoting community participation in healthy recreational activities in Tanzania and Uganda, by the provision of facilities for the playing of football; and

h) To further such other purposes which may be charitable according to the law of England and Wales as the trustees see fit from time to time.

Our Aim

Our three-year strategic plan is designed to realize our vision through a focused approach in three interconnected and essential areas:

  1. Addressing Immediate Needs : Our primary aim is to meet the urgent needs of children living on the streets, providing them with immediate support and care.

  2. Transforming Local Perceptions : We are dedicated to changing local attitudes and perceptions towards street children, fostering a more inclusive and understanding community environment.

  3. Government Accountability : A key part of our strategy is to hold governments accountable, ensuring they take responsibility for the welfare and rights of these vulnerable children.

Through this strategic framework, our goal is to drive and support sustainable changes in the lives of individual children and youth, as well as in the communities they belong to. We also strive to influence wider policy and practice to create a more favourable environment for all children living alone on the streets and their families.

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Public Benefit

In determining the scope and nature of our activities, the Trustees have thoroughly reviewed and aligned with the Charity Commission's guidance on public benefit. This report is compiled with the public in mind, providing a comprehensive overview of the key activities undertaken during the year. These activities are reflective of our commitment to fulfilling the charity's aims. Additionally, the report includes a detailed assessment of our achievements in relation to the objectives set forth by the Trustees. This approach ensures that our efforts not only adhere to our mission but also contribute significantly to the public good, in line with the Charity Commission's standards.

Principal Activities

In our pursuit of long-term change, Cheka Sana Foundation operates across three strategic levels, recognizing that a balanced approach is essential for creating, enabling, and sustaining impactful change:

  1. Early Interventions : Our foremost goal is to intervene early in the lives of vulnerable children living on the streets, aiming to provide support before they encounter serious harm. This proactive approach focuses on prevention and immediate care to mitigate risks and dangers these children face daily.

  2. Changing Community Perceptions : A significant part of our work involves altering the way local communities perceive street children. We strive to make these children visible and understood within their communities, enlightening people about the circumstances that lead to children living on the streets and the kind of support they require. This understanding is crucial for fostering a supportive and protective environment for these children.

  3. Influencing Policies through Research and Relationships : We leverage our research, expertise, and strong connections with key figures and government departments to impact policymaking. By influencing policymakers and garnering government support, we aim to bring about systemic changes that benefit street children.

By engaging in activities across these three levels, we are committed to ensuring positive and sustainable change. Our efforts are not only for children currently surviving on the streets but also for those at home who face neglect, violence, and/or abuse, and for whom the streets may seem like the only option for survival. Our multifaceted approach is designed

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to address both immediate needs and long-term solutions, creating a safer, more supportive environment for all vulnerable children.

Impact and Achievements 20222/23

Strategic Goal 1:

We will make a step change in the number of children we can reach, delivering services that significantly improve their life outcomes . (This strategic goal is structured around several key initiatives and achievements):

Through Street Born Project:

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Overall Impact: The Street Born Project had a transformative impact on the lives of young street mothers. By addressing their holistic needs and supporting their personal and economic growth, the Cheka Sana Foundation has enabled these young mothers to overcome challenges, improve their livelihoods, and envision a brighter future for themselves and their children.

Street Work Project: (Children who are working and living on the street alone)

VSLA FY2023 Key Statistics and Progress

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Combined VSLA Summary (2022 and 2023)

Overall Impact : The VSLA program has shown remarkable growth and impact over the two years, with significant increases in membership, savings, and outreach activities. The financial empowerment of members and support for vulnerable children highlight the foundation’s commitment to community development and child welfare. The VSLA initiative's contribution to improving the economic status of over 1,000 households and its alignment with key Sustainable Development Goals underscore its success and sustainability.

TSC Sport Academy

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These achievements reflect the positive impact of the TSC Sport Academy in identifying and supporting street children through sports, providing them with essential skills and opportunities, and achieving success in regional and national competitions. The academy's efforts contribute to the overall development and well-being of the children involved.

Strategy Goal 2

We are dedicated to changing local attitudes and perceptions towards street children, fostering a more inclusive and understanding community environment.

We will reach 25,200 people in the wards that we operate, in Mwanza with awareness messages promoting the rights of children and youth living & working on the streets and domestic workers and continue to support the children & youth platforms to ensure children & young people have a voice and engage with the government.

Community Prevention Initiatives

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empowering community members to take responsibility for at-risk children: Identified 20 community volunteers through these meetings.

Overall Impact : These initiatives demonstrate Cheka Sana Foundation's commitment to community engagement and child welfare. By focusing on education, awareness, and the formation of rights clubs, the foundation has positively impacted the lives of children in the community, promoting their rights, improving school attendance, and addressing issues that lead to children living on the streets. The involvement of community volunteers and the emphasis on psychosocial support further underscore the holistic approach taken in these prevention efforts.

The US Ambassador's Fund for HIV/AIDS Relief (AFHR) Project,

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addressed emotional and psychological challenges faced by those living with HIV/AIDS.

Strategy Goal 3

Building Political Will for the Support of Street-Connected Children in Tanzania

Our focus is on cultivating and strengthening political will to address the needs of children living on the streets in Tanzania. This goal involves strategic advocacy and engagement at both local and national levels:

Local Level Initiatives in Tanzania:

National Level Engagement:

Since its inception in 2010, Cheka Sana's Tanzania Street Children Sports Academy (TSC Sports Academy) has been making significant strides in transforming perceptions and building political will for the support of street-connected children. The Academy's participation in the Street Child World Cup, held every four years before the FIFA World Cup, has been instrumental in this effort. These achievements have served multiple key purposes:

  1. Challenging Stereotypes: The consistent participation in the Street Child World Cup has enabled Cheka Sana to effectively challenge and change the negative stereotypes often associated with street-connected children. It has showcased the

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resilience, talent, and potential of these children, contributing to a more positive and capable image.

  1. Building Political Will: The support garnered through these initiatives has been crucial in influencing policymakers. This engagement has helped shift the narrative, encouraging policymakers to view street-connected children as deserving of support and investment. Such changes in perspective are vital for securing long-term commitments and resources for these children.

  2. Widespread Media Attention: The TSC Sports Academy and Cheka Sana have attracted a broad range of media attention, both locally and internationally. Coverage has spanned across various platforms including radio and TV broadcasts, newspapers (print and online), and an extensive presence on social media. This widespread attention has amplified their message and highlighted their successes to a broader audience.

  3. National and International Recognition: The teams, comprising both boys and girls, have received invitations to prestigious platforms, reflecting their growing influence and recognition. These platforms include participation in Tanzanian Parliament sessions, luncheons with the Prime Minister, receptions by the President of Tanzania, engagements with the UK Ambassador to Tanzania, and meetings with the Ministry of Gender, Children, and Community Development as well as the Ministry of Sports and Culture in Tanzania.

  4. Impact Beyond Sports: The Academy’s success extends beyond the realm of sports; it is a powerful testimony to the transformative impact of targeted support and advocacy for vulnerable groups. The engagement with high-level officials and appearances on significant platforms demonstrate the potential for sports to serve as a catalyst for broader social change.

In summary, the efforts and achievements of the TSC Sports Academy and Cheka Sana Foundation have played a pivotal role in altering perceptions, building political support, and advocating for the rights and needs of street-connected children in Tanzania. Their journey underscores the power of sports as a unifying and empowering tool, capable of bridging gaps between marginalized communities and the highest echelons of policymaking.

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Contributions to Priority SDGs (2022/23)

the contributions of Cheka Sana Foundation's projects to the Sustainable Development Goals (SDGs) based on the provided impact report:

Street Born Project:

The US Ambassador's Fund for HIV/AIDS Relief (AFHR) Project:

Street Work Project:

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Community Prevention Initiatives:

VSLA FY2023:

TSC Sport Academy:

These projects demonstrate the Cheka Sana Foundation's commitment to various Sustainable Development Goals, including quality education, good health and well-being, poverty reduction, decent work and economic growth, and peace, justice, and strong institutions. The foundation's holistic approach contributes to positive impacts on the lives of street-connected children and young mothers, as well as their communities.

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A summary of the key achievements:

Child Mothers Identified: A total of 2,023 child mothers and at-risk individuals were identified through various outreach sessions.

Young Mothers Receiving Healthcare : 67 young mothers and at-risk individuals received comprehensive healthcare support, including HIV testing and counselling, sexual reproductive health services, and prenatal care. Additionally, they were provided with CHF medical insurance cards.

Mothers Undergoing Vocational Training : 67 young mothers participated in vocational training programs, including tailoring, crafts, hairdressing, and entrepreneurship.

Participants in Self-Defence Classes: 67 young mothers and at-risk individuals took part in selfdefence classes, enhancing their self-awareness, confidence, and ability to handle challenging situations.

Children Identified on Streets : A total of 269 children living and working on the streets were identified through various outreach activities.

Children Reunified with Families : Out of the identified children, 269 were successfully reunified with their families, with 230 reunifications in Mwanza and 20 outside Mwanza. These children also received family therapeutic sessions.

Children Re-Enrolled in School: 250 of these children were re-enrolled back in school.

Siblings Re-Enrolled in School : Alongside the re-enrolment of identified children, 750 siblings were also re-enrolled in school and provided with essential scholastic materials including uniforms, books, bags, pens, and shoes.

This summary highlights the significant impact and outreach of Cheka Sana Foundation in various areas, ranging from healthcare and education to vocational training and family reunification.

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Governance

Governance and Management of Cheka Sana UK

Governance Structure:

Delegation and Daily Operations:

Trustee Appointment and Tenure:

Induction and Training:

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This governance framework ensures that Cheka Sana UK operates with transparency, accountability, and efficiency, guided by a Board that is well-equipped and committed to the organization's charitable aims and objectives.

Key Responsibilities of Trustees at Cheka Sana UK

The Trustees play a crucial role in guiding and overseeing the operations of Cheka Sana UK. Their key responsibilities include:

  1. Strategic Performance Review: Develop and conduct an annual review of the charity’s performance, starting from concept definition to the approval of strategic direction.

  2. Strategic Planning: Set objectives for developing and reviewing the strategic plan. Approve annual budgets and plans that align with the charity’s strategic goals.

  3. Financial Oversight: Approve the Annual Report and Audited Accounts, ensuring financial transparency and accountability.

  4. Risk Management: Identify and manage potential risks that could impact the charity’s operations and reputation.

  5. Sub-Committee Appointments: Appoint Sub-Committees as needed and delegate appropriate powers for specialized functions or projects.

  6. Group Chief Executive Management: Oversee the appointment, terms, conditions, and delegation of powers to the CEO/Head of the Foundation. Ensure effective leadership and management at the executive level.

  7. Legal Compliance: Monitor and ensure compliance with company and charity law, maintaining legal and ethical standards in all operations.

  8. Asset Stewardship: Responsible for the stewardship of the charity's assets, ensuring they are managed effectively and used to further the charity’s objectives.

These responsibilities are integral to maintaining the integrity, effectiveness, and legal compliance of Cheka Sana UK. The Trustees' commitment to these duties ensures that the charity operates efficiently and continues to achieve its mission and goals.

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Management Team

Since 2020, Cheka Sana UK has operated with a unique management structure, relying entirely on a team of dedicated volunteers rather than paid or salaried staff. As of the end of the 2022/23 period, this team comprised five volunteers, although there was a notable reduction in the volunteer base towards the end of this period. The organization continues to be led by its Founder, Mutani Yangwe, who also serves as the Head of the Foundation. Yangwe's leadership has been pivotal, having founded Cheka Sana and worked tirelessly for the organization both in Tanzania and the UK over the past 15 years. The Head of the Foundation, appointed by the Board of Trustees, is responsible for delivering the organization’s objectives and the annual business plan.

In 2020/21, Cheka Sana UK took a significant step by forming its Senior Management Team (SMT) to better represent its leadership roles in the countries where it operates in East Africa. This team then joined forces with the UK-based SMT to establish a new Global Leadership Team (GLT). The formation of the GLT was a strategic move designed to make decision-making more participatory and to ensure that the leadership is diverse and representative. Importantly, it marked a significant shift in empowering the communities and children that Cheka Sana supports. Operational guidelines have been established to set out authority limits for the GLT and the Head of Foundation, with matters beyond these limits referred to the Board.

Cheka Sana UK’s approach to management involves a continuous review of its operational objectives, activities, and overall impact. This review is part of the annual strategic planning process, supplemented by monthly GLT meetings. These practices allow the organization to assess and adapt its strategies effectively, focusing on the depth and breadth of its impact not only on the children it supports but also on their wider families, communities, environments, and economies. This structure and approach to management demonstrate Cheka Sana UK's commitment to effective, responsive, and community-centric leadership.

Risk Management

Quarterly Risk Review and Management Policy : Cheka Sana UK takes a proactive approach to risk management, with all risks being reviewed and updated quarterly by the Finance and Audit Committee and the Board of Trustees. This diligent process is part of the Trustee's commitment to the organization's stability and effectiveness. The Risk Management Policy developed by the Trustees includes:

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Key Risks and Mitigations for 2022-23

1. Securing Ongoing Funding:

2. Delivering Services Amidst Coronavirus Impact:

3. Recruitment and Retention of Volunteers:

4. Safeguarding:

Bi-Annual Risk Assessment and Management

Cheka Sana UK identifies principal risks and uncertainties bi-annually, which are recorded in a risk register. The Global Leadership Team (GLT) regularly reviews this register to manage risks and discuss mitigation strategies. These updates are then presented to the Board of Trustees for further oversight and guidance.

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Challenges of Economic Downturn and COVID-19 Pandemic

The outbreak of COVID-19 in early 2020 brought significant uncertainty, affecting both operations and income. The ongoing impact of the pandemic, compounded by socioeconomic and political shifts such as the UK FCO and DFID merger, Brexit, public support shifts, and the racial justice movement, poses a substantial risk. To mitigate these challenges, Cheka Sana UK has shifted its strategy from solely focusing on maintaining adequate reserves to becoming an agile, flexible organization that is culturally diverse and places those they serve at the centre of decision-making. This includes adopting cloudbased program and financial systems, like a fundraising CRM, and fostering a culture of innovation and compassion within the team.

Safeguarding and Support for Children

Safeguarding children and young people remain a top priority and a major risk, especially given the complexity of needs and the remoteness of the environments where Cheka Sana UK operates. The appointment of a Safeguarding and Mental Health Advisor is a crucial step in maintaining high standards in policy and practice. Additionally, expanding support to frontline workers and partners through policy reviews, training, and the development of a community of practice, as well as the creation of the Children Mental Health Survivors Fund, are key strategies to ensure a holistic approach to child protection and incident response.

Maintaining Donor Trust in a Challenging Funding Climate

In the current international charity funding environment, maintaining donor trust is crucial. To address public scepticism, Cheka Sana UK is increasing transparency and enhancing digital communications to keep partners and donors closely connected to their work. Initiatives like the upcoming Cheka Sana Podcast and Webinar Series aim to strengthen connections with supporters, volunteers, and donors in a socially distanced world.

Staff Safety and Security in Volatile Environments

Ensuring the safety and security of staff and partner teams is a key concern, particularly as operations are conducted in volatile and remote locations. The COVID-19 pandemic has further highlighted the need for adaptability in service delivery. Cheka Sana UK prioritizes the wellbeing and flexibility of staff and partners, acknowledging the physical and emotional toll of the pandemic.

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Upholding Public Benefit

Cheka Sana UK trustees are dedicated to ensuring that the charity fulfils its aims and objectives for public benefit. This includes work with vulnerable children in Tanzania and Uganda and raising awareness among the UK public about the challenges faced by Africa’s most vulnerable children. The trustees refer to the Charity Commission's guidance on public benefit when planning and reviewing objectives and activities annually, ensuring that their efforts align with the broader goal of societal good.

Fundraising Statement

Cheka Sana engages in diverse fundraising activities, reaching out to individuals, companies, and Trusts and Foundations for support and sponsorship. Our approach also includes face-to-face fundraising activities conducted by our volunteers. Our commitment to ethical fundraising and compliance with regulatory standards is reflected in our policies and practices:

  1. Regulatory Compliance: We are registered with the Fundraising Regulator and adhere to the Codes of Fundraising Practice. Regular updates regarding changes in practice are implemented as necessary to maintain compliance.

  2. Protection of Vulnerable Individuals: Our policy to protect vulnerable people is rigorously enforced across all fundraising activities and with all involved parties.

  3. Volunteer Fundraiser Appointment: Prior to appointing volunteer fundraisers, we conduct thorough checks, including reviewing CVs and Enhanced DBS, to ensure adherence to our ethical criteria.

  4. Data Protection and GDPR Preparedness: We have reviewed and updated our data protection policies and procedures in line with the General Data Protection Regulation (GDPR) and the fundraising code of practice. Regular monitoring of these policies is conducted across the organization.

  5. Supporter Communication: Clear options are provided to our supporters to opt out of further contact as part of every fundraising approach. Our supporter charter and privacy policy are prominently displayed on our website and regularly communicated to our supporters.

  6. Data Privacy: We maintain a strict policy of not sharing or selling data with any other organizations.

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  1. Feedback and Complaints: In the 2022/23 period, Cheka Sana received no complaints, reflecting our commitment to high standards.

  2. Commitment to Supporters and Beneficiaries: Our supporters and beneficiaries are central to our operations and objectives. We strive to maintain high standards in fundraising and communication, upholding the principles outlined in our supporter promise.

Our fundraising approach is designed to ensure that we not only meet our financial goals but also maintain the trust and support of our donors and the public, upholding our commitment to ethical practices and transparency.

Financial Results

Income

The total income for the year was £58.5k of unrestricted funds with no restricted income or expenditure. Within these amounts grant income contributed £500.00. Corporate contributions included £54k from Allen and Overy LLP and £2.7K from major donor. Our individual giving programme raise £125.00. Overall income received increased from £20k in 2021/22 to £58.5k in 2022/23. While Income from Trusts grants decreased from £12k to £500.00.

Charitable Activities

The total expenditure delivered in the year was £57k. Total programme expenditure for Cheka Sana Tanzania £38k while total expenditure Cheka Sana Uganda £5k. Our geographically focused charitable activity divided between our Tanzania programme at 70% our UK programme at 20% and our Uganda programme at 10%.

Expenditure on Fundraising

Expenditure on fundraising accounted for 10% of our total income. These costs were a mixture of project monitoring, website and social media, Cheka Sana (online) Shop, support costs and mailing activity. The expenditure on fundraising increased due to the restarting of our fundraising programme.

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ANNUAL REPORTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023

CHEKA SANA FOUNDATION

(Charitable Incorporated Organisation)

CHARITY REGISTRATION No: 1189823

Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS

CHEKA SANA FOUNDATION

(Charitable Incorporated Organisation)

CONTENTS

Page 31 Legal & Administrative Information
Page 32 Trustees' Responsibilities
Page 33 Statement of Financial Activities
Page 34 Balance Sheet
Pages 35 to 40 Notes to the Financial Statements
Page 41 Independent Examiner's Report

CHEKA SANA FOUNDATION

(Charitable Incorporated Organisation)

LEGAL AND ADMINISTRATIVE INFORMATION

CHARITY NUMBER 1189823 DATE OF REGISTRATION 8th June 2020 START OF FINANCIAL YEAR 1st April 2022 END OF FINANCIAL YEAR 31st March 2023 TRUSTEES AT 31ST MARCH 2023 Thomas Merilion Simon Obendorf Serena Kelly Daniella Durston Stuart Page LEGAL STATUS Charitable Incorporated Organisation GOVERNING INSTRUMENT CIO - Foundation Registered 8th June 2020

OBJECTS

a ) The advancement of education of the pupils at local schools in Mwanza, Tanzania by providing and assisting the provision of facilities for education at the relevant schools; b ) The development of the capacity and skills of young people and women of the socially and economically disadvantaged communities in Tanzania in such ways that they are better able to identify and help meet, their needs and to participate more fully in society; c ) The advancement of physical and mental health of victims of child abuse, young people and women in Tanzania, in particular by the provision of counselling and support; d ) The relief of poverty through unemployment for the benefit of young people in Tanzania in such ways as the Trustees see fit, including assistance to find employment; e ) the promotion of social inclusion in Tanzania by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded to help them overcome the disadvantage arising from their social exclusion and assisting them to integrate into society; f ) Socially excluded means being excluded from society, or parts of society, as a result of one or more of the following factors: unemployment, financial hardship, youth or old age, ill health (physical or mental), substance abuse or dependency including on alcohol or drugs, discrimination on the grounds of sex, race, disability, ethnic origin, religion, belief, creed, sexual orientation or gender re-assignment, poor education or skill attainment, relationship and family breakdown, poor housing (that is housing that des not meet basic habitable standards), homelessness, crime (ether as victim of crime or as an offender rehabilitating into society); f ) The advancement of health and wellbeing by promoting community participation in healthy recreational activities in Tanzania, in particular by the provision of facilities for the playing of Football; g ) To further such other purposes which may be Charitable according to the Law of England and Wales as the Trustees see fit from time to time.

CORRESPONDENCE ADDRESS 8 Capito Drive North Hykeham Lincoln LN6 9FZ PRIMARY BANKERS CAF Bank Ltd 25 Kings Hill West Malling Kent ME19 4JQ INDEPENDENT EXAMINERS Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS

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CHEKA SANA FOUNDATION ICharitat4e Incorporated (kganisationl TRUSTEES. REPORT FOR THE YEAR ENOED 31ST MARCH 2023 Trust888' R8sponslbllltl88 The Charitie5 Act 2011 requires the tru51ee5 to prepHre fi[r￿OI statetnents for each finan¢rdl year vthi¢h give a true atKI fair of the stste of aifairs of the CIO ond of the Surp1￿ of ao for Ihat ITh ￿epar￿ those finan¢l 5tatetnents the trustees a￿ ￿QUIred to.. . S8k¢t suilable accwntire rrtyw aThY aprjy ￿￿M ¢￿sistentty . Make judgements estimates that are rea￿)natA? arKI pnJd8nt Prepare financwl 5ts1ernents OTh the gc¥¥J Cc￿ceM b3515 unk55 It 15 inapprov￿e to wesume that tIE CIO will continue in existence. The trust88s are responsitA8 for keepiro proper acc£AJnliro recr￿d5. wh￿h disclose wrth reasonatrAe accuracy at any time the financial p)Sit￿n of th8 CIO. They ar8 ako resFthSitA8 for s8feguardiThJ the assets of thg CIO 8TrJ her￿ for takiro re88onat￿e steps for the preventKJn and delectK)n of fraud a￿1 other Irregularrt￿S. 30 January 2024 Apwoved by the Trustees on ....................................... Signed on I￿1r bohaw by Trustee . Prlnted Name.. Dr Simon Benjamin Obendorf 32

CHEKA SANA FOUNDATION

(Charitable Incorporated Organisation)

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2023

Notes
INCOMING RESOURCES
Incoming Resources from Generated Funds
Donations, Grants & Legacies
3a
Investment Income
3b
Other Incoming Resources
3c
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Costs of Generating Funds
Cost of Charitable Activities
4a
Governance Costs
4b
TOTAL RESOURCES EXPENDED
NET INCOMING (OUTGOING) RESOURCES
Funds Brought Forward
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
Restricted
TOTAL
TOTAL
Funds
Funds
2022/23
2021/22
£
£
£
£
57,832
-
57,832
19,505
12
-
12
-
713
-
713
788
58,556
-
58,556
20,293
56,282
-
56,282
27,673
750
-
750
700
57,032
-
57,032
28,373
1,524
-
1,524
(8,080)
4,240
-
4,240
12,320
5,764
-
5,764
4,240

Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.

The notes on pages 35 to 40 form part of these financial statements.

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CHEKA SANA FOUNDATION ICharitat4e Incorporated (kganisationl BALANCE SHEET AS AT 31ST MARCH 2023 UnrestriLed Restricted Funds Funds Totsl 31.Mar-23 Totzl 31.Mar-22 Flxod A558ts Tangible Assets Investrnents Total Flx•J Assats Current Assets Debtor5 & Prepayments Cash at Bank arKJ in Hand Total Current A55ets 7.263 7,263 7.263 7,263 4.940 4,940 Cr•dltorn'. Amounts fallNJ due withln 0￿ 1.450 1,450 700 NET CURRENT ASSETS 5,813 5,813 4,240 TOTAL ASSETS ¢urrenl liabiltss 5,813 5.813 4,240 Cr8dStors'. Amounts lallirrfJ duo In mr• than one year 10 NET ASSETS 5,813 5,813 4,240 Funds of th¢ Charlty Gengral Funds R8$tri¢t8(J Funds 5812 5,812 4240 Tolgl Fund• 5.812 S.812 4.240 30 January 2024 Aplxoved by the Trustees on ............... Signed on tleir behaw byTrustee ....................... Prlnted Name.. Dr Sirnon DenIa￿n Otndcrfl 34

CHEKA SANA FOUNDATION

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023

1. ACCOUNTING POLICIES

Basis of Preparation & Assessment of Going Concern

Basis of Preparation

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2015) (Second Edition, effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011.

The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.

Assessment of Going Concern

Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.

Incoming Resources

Recognition of Incoming Resources

These are included in the Statement of Financial Activities (SOFA) when:

▪ the charity becomes entitled to the resources;

▪ the trustees are virtually certain they will receive the resources; and

▪ the monetary value can be measured with sufficient reliability

Incoming Resources with Related Expenditure

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.

Grants and Donations

Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Tax Reclaims on Donations and Gifts

Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.

Contractual Income and Performance Related Grants

This is only included in the SOFA once the related goods or services have been delivered.

Gifts in Kind

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.

Donated Services and Facilities

These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

Volunteer Help

The value of any voluntary help received is not included in the accounts.

Investment Income

This is included in the accounts when receivable.

35

CHEKA SANA FOUNDATION

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023

1. ACCOUNTING POLICIES (continued)

Expenditure and Liabilities

Liability Recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Governance Costs

Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advice to trustees on governance or constitutional matters.

Grants with Performance Conditions

Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.

Grants Payable without Performance Conditions

These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.

Investments

Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.

Unrestricted funds

These funds can be used for the general objectives of the charity as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities.

Restricted funds

These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of appeals for special offerings for specific purposes.

Designated funds

These funds are funds set aside by the trustees out of unrestricted general funds for particular purposes or projects.

Fixed Assets

Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.

Depreciation Expense

Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows:

Fixtures, Fittings and Equipment

25% - Straight Line Basis

2. TANGIBLE FIXED ASSETS

The CIO held no fixed assets during this or the previous financial period.

The annual commitments under non-cancelling operating leases and capital commitments are as follows:

31st March 2023: None

31st March 2022: None

36

CHEKA SANA FOUNDATION

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023

3. INCOMING RESOURCES

a) Donations, Grants & Legacies
Gifts & Donations
Gift Aid Tax Recovered
b) Investment Income
Interest
c) Other Incoming Resources
Sundry Income		 Unrestricted
Restricted
TOTAL
TOTAL
Funds
Funds
2022/23
2021/22
£
£
£
£
57,832
-
57,832
16,062
-
-
-
3,443
57,832
-
57,832
19,505
12
-
12
-
12
-
12
-
713
-
713
788
713
-
713
788

37

CHEKA SANA FOUNDATION

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023

4. RESOURCES EXPENDED

a) Cost of Charitable Activities
Activities & Events
Advertising & Publicity
Bank Charges
Equipment Costs
Fundraising Costs
Licenses & Subscriptions
Office Costs
Programme Costs
Sundry Expenses
Telephone Costs
Training Costs
Travel & Subsistence
Volunteers Costs
Website Costs
b) Governance Costs
Independent Examiners Fees
9		 Unrestricted
Restricted
TOTAL
TOTAL
Funds
Funds
2022/23
2021/22
£
£
£
£
6,912
-
6,912
5,456
999
-
999
726
216
-
216
177
1,998
-
1,998
2,297
1,907
-
1,907
621
1,456
-
1,456
780
2,740
-
2,740
2,045
31,506
-
31,506
13,239
376
-
376
185
949
-
949
-
-
-
-
772
3,736
-
3,736
404
300
-
300
-
3,139
-
3,139
972
56,234
-
56,234
27,673
750
-
750
700
750
-
750
700

38

CHEKA SANA FOUNDATION

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023

5. RESTRICTED FUNDS

The CIO held no restricted funds during this or the previous financial period.

6. INVESTMENTS

The CIO held no fixed assets investments during this or the previous financial period.

7. CASH AT BANK AND IN HAND

Cash at Bank & in Hand Unrestricted
Restricted
Total
Total
Fund
Fund
31-Mar-23
31-Mar-22
£
£
£
£
7,263
-
7,263
4,940
7,263
-
7,263
4,940

8. DEBTORS AND PREPAYMENTS

The CIO held no debtors and prepayments during this or the previous financial period.

9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Independent Examiners Fees
Sundry Creditors		 Unrestricted
Restricted
Total
Total
Fund
Fund
31-Mar-23
31-Mar-22
£
£
£
£
750
-
750
700
700
-
700
-
1,450
-
1,450
700

10. CREDITORS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR

The CIO held no long term liabilities during this or the previous financial period.

11. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Tangible Fixed Assets
Net Current Assets
Long Term Liabilities
TOTAL FUNDS		 Unrestricted
Restricted
Total
Total
Fund
Fund
31-Mar-23
31-Mar-22
£
£
£
£
-
-
-
-
5,813
-
5,813
4,240
-
-
-
-
5,813
-
5,813
4,240

39

CHEKA SANA FOUNDATION

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023

12. STAFF COSTS AND NUMBERS

The CIO employed no members of staff during this or the previous financial period.

13. TRUSTEES AND OTHER RELATED PARTIES

No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them.

14. RISK ASSESSMENT

The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.

15. RESERVES POLICY

The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO's needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.

16. PUBLIC BENEFIT

The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake.

40

CHEKA SANA FOUNDATION

(Charitable Incorporated Organisation)

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS

Report to the trustees/ members of the Cheka Sana Foundation on the accounts for the year ended 31st March 2023 set out on pages 33 to 40.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

K. Collaku MAAT Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS

Date: 31st January 2024

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