CHARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the period Frorn 04 June 2020 To 31 March 2021 Charlty name: PENYFAI VILLAGE COMMUNrrY ASSOCIATION Charity registralton number. 1189786 Objectives and Activities Summary of the purposes of the charity as set out in tts goveming dc￿ment Para 1.17 The objeclive of the chaiity is To promote for the benefft of the inhabitants of Penyfai. Court Colman and the surrounding area the provision of facÈlities for recreation or other leisure time oo)JpatK)n of individuals who have need of such facilities by reason of their youth, age. infinnity or disablemen( financial hardship or S￿la1 and economic circumstances or for the public at large in the interests of social welfare and with the object of improiing the condition of lrfe of the said inhabitants 2020121. our first year as a newly registered charity. was a very thallenging year in relation to prO￿dIng access to activÈties for the communty benefft because the COVID I￿kdOWn rules prevented normal socaal interactron. Due to the restrictions the trustee5 have continued to meet virtually during the year to disujss and start making plans for future activities, when restrictions are eased. Our key aim inÉbally was to protect the village greenlptaying field. knovm locally as the Pheasant field. as a community amenity. A public meeting was organised at the school in July 2018 more than 200 local residents in attendan￿. As a result of our disryjssions wilh BCBC (the local authority) and representatives of NHCC (Newcastle Higher Community Council) the local authority agreed to a Community Asset Transfer (CAT) of the Pheasant r￿Id on a 35 year lease. NHCC agreed to take full restx)nsibilty for the CAT and ongoing rna1ntenan￿ of the fietd. The legal agreement vras somewhat delayed due to the pandemic, the initial aim to transfer on 1 st Awil 2020 was therefore finalised and the formal trdnsfer took la￿ in Au ust Summary of the main activities in relation to those purposes for the public benefrt, in particular, the activitses. projects or services identified in the accounts. Para 1.17 1.19 2021. A fijrther CAT will take place in 2022 for the area known as Cavendish Park. The Pheasant Field and Cavendish Park have been a(Lessible 2417 throughout the period to everyone, promding much needed outdoor re(xeation space for Iot21 inhabttants to exercÈse for the benefft of their physi¢xl and mental heatlh. PVCA will continue working dosely with NHCC to arrange events & activities on the grounds. We have set up a Community onsultation via Survey Monkey to identify at acbwbes our local wmmunity members iuld like to develop within the local area. A Communty LÉtter pick group was also set up in August 2021. in Gdlaboration with Keep Wales Tidy. The group meets monthly to undertake o)mmunty litter picks. StateTnent confimiing Ythether the trustees have had regard to the guidan issued by the Charity Commission on public benefit Pwa 1.18 The trustees took a(￿Unt of Charity CommissTron guidan￿ on public benefit vthen considering activtknes. Alhough v have been unable to formalty arrange group activibes during the period due to Covid. acLEss to the Pheasant Field and Cavendish Park for all inhabitants was particutarly valued when Welsh govemment travel restriclions prevented inhabitants from travelling further afield to enjoy fresh air and Achievements and Perfomiance The unprecedented Cowd lod(down and ongoing restrictions V￿re cx)mpletely outside our control but had an impact on our ability lo arrange activtt]es for public use. We conlinu&J to liaise with BCBC and NHCC to negottate the CAT and to ensure they (x)ntinued to maintsin the grounds during the transibon. including ujtting the grdss and also trimming hedges that were a Summary ofthe main achievements of the tharity. identifying the difference the charity's work has made to the circUmstan￿S of its beneficiaries and any wider benefits to society as a whole. Paa120 We obtained a community Solar Farm Grant to support the inttial setting up costs of our group. however most of this grant has been carried fOr￿ard into the next financial year. to be used for new activibes for the benefit of all of the cornmunty (when Covid restrictions allow). Financial Review Review of the tharitys financial positson at the end of the pericmj Para 121 Total In￿)me was £3039.29. Re￿Ipts on unrestricted funds was £150 donation. We y￿re successful in r￿1VIng a community grant of £2889.29 from the Sunlrfe Solar Farm fund but due to the Covid situation we were unable to utrliso the majortty of this fund for ts original purpose. The Charity spent £355.06 on set up and running expenses (Stationery & telephone, Publicity and Bank charges). The Balan￿ carried forward on restricted funds at 31 st March totalled £2889.29. the balance on unrestrictgj funds at 31st March total￿1 £150. The trustees have reviewed the Teserves of the charity and the Folicy is to maintain ff possible a balan￿ of unrestricted funds to meet stx months. operdting costs in the event that incx)me sources are not available (e.g. during Covid lockdown) or other eme en siiuations that ma arise. After reviewirKJ the operating costs of the tharity, the trustees have agreed a reserve of £150 whith is equal to approL 6 months operating expertses and is within the balan￿ of unrestricted fijnds. Statement explaining the policy for holding reserves stating why they are held 122 Amount of reserves hetd Pwa 1Z2 Reasons for hotding Trro reserves Detsils of fund materially in deficit Explanation of any uncertainties about Ihe Gharity continuing as a gotng concern Paa 122 Pard 124 P¥a 1ZJ structure. Governance and Management Description of tharity's trusts: Type of govemirvJ document Paa125 How is the chaiity C£*nstituted? Paa 125 Penyfai Village Community Association (PVCA) is a Charitsble Incorporated Organisation (-CIO-) set up under the Charities Act and Ihe General Regulations 2012 The first charity trust￿ are appointed for a peri(xl of 3 years. Apart from the first tharity trustees, every tnjslee must be appointed for a term of three years by a resolution passed at a properly convened M￿tir￿j of the tharity trustees. In selecting individuals for appointrnent as chaiity trustees. the charity trustees must have regard to the skills, kn￿edge and rien￿ needed fcf the effective Trustee selection methcmjs induding details of any constitutional provisions e.g. election to post P*d 125 administratiC￿ of the cio. Reference and Administrative details Chari name Other name the cha uses 1Stered chari number Charitys principal address Pen PVCA 1189786 3 Hillside Green Pen-y-Fai BRIDGEND CF314BE i Willa e Commun Association Names of the charity trustees who manage Ihe charity Trusteo nam• Office [rf any) Namè of person lor body) •ntitlgd ointtrusteè ifan ar Heidi Bennett Robin Gibbs Secretary Chair Marged Griffrths Kewn Pascoe Kim Reffell Treasurer Jacqueline Roberts Jennifer Ann Thomas 10 orate trustees- names of Ihe direrlors at the date the re Director name vras a Name of trustees holdi￿ litte to pn)pety bek)ngiry to the charity Truslee name Funds held as custodian trustees on behalf of others tion of the assets held in this capacty Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian chariws objects Details of arrarMJements for safe custcKly and segregation of such assets from the charitys own assets Exemptions from disclosure Reason for norHlisclosure of ke rsonnel delails Other o ional Inforniation Declarations The trustees declare that they have approved the trustees. report above. Slgned on behalf of the charltys tntstees Signature(s) Full narne(s) Posltlon (eg Secretary. Chair. ets) Chair Date 16111r21 rinancial report 2020-2021 Append¥x A PeTry-fai Willage Community A55ociakn AnwKial ￿￿O￿ts 2020- 2021 Income Solar Fami grant Donation 2658.49 150. 2808A9 Total IrKome Expendlture Stationery & telephone Publicity Donations Bank charges 32.26 l(M).(XJ 100.50 Credit balance 2527.T3 Balance at CAF Bank alc 13.11.21. 2527.73 ## **Appendix A** ## **Pen-y-fai Village Community Association Financial Accounts to 31.03.21.** |**Income**
Initial deposit loan
Solar Farm grant (see Note 1)
Donation
**Expenditure**
Repayment of initial deposit loan
Stationery & telephone
Publicity
Bank charges
Credit balance at 31.03.21.|**£**
100.00
2889.29
150.00
**Total Income**
**3139.29**
**£**
100.00
32.26
278.80
44.00
**Total Expenditure**
**455.06**
2684.23| |---|---| **Note 1:** the sum paid to the PVCA account was net of £230.80 leaflet printing, which was paid direct to supplier by BAVO