## **Woodgreen Village Hall** ## **Charity number 1189784** ## **Minutes of the AGM held on Aug 3rd 2022 at 7:30pm** ## **Attendees** Kevin Flack, Chair Mhairi Benest, Secretary & Booking Secretary Joise Pollard, Treasurer Claudia Carroll, Committee member Eunice Anton, Committee member Heather Hall, Committee member Angela Summers, Woodgreen WI Sue Harris, HWHS John Clarke, Parish Council Lance Benest, Parish Council Ed Hollinghurst, Parish Council ## **Apologies** Christina Folliard, Yoga Wayne Eagles Lindi Harper ## **Welcome by the chair** Kevin welcomed the individuals present, and the organisations that they represented. He said that as a new committee member, it was a privilege to chair the Village Hall Committee in this historic building. ## **Agree previous AGM minutes** The minutes of the previous AGM had been circulated and agreed as correct. Proposed: Lance Benest Seconded: Sue Harris ## **Chair’s Report** Kevin thanked those previous committee members who had served in the past year – Catherine Haworth, Jane Perry and Wayne Eagles and also thanked the current Committee members and the excellent work by the cleaner, Heidi. Kevin pointed out that as those present volunteer for village organisations, they would know how much goes on behind the scenes, and that volunteer organisations are the lifeblood of our village, of which the Village Hall is just a part, although we hope it is a central part. ## **Secretary’s report** As reported at last year’s AGM, the hall started to resume normal activities in early summer and we were pretty much back to normal by the autumn. Christmas brought another covid blip and most classes were again suspended until February. Thankfully since then everything has been stable. The hall committee now runs a regular book swap and afternoon tea – it started as a coffee morning but moved to its regular afternoon slot. This has proved very popular, both with locals and visitors and Josie will report on our takings from those events. We also ran a Burns Night which proved so popular we have scheduled another for Saturday 28th January 2023 – look out for the advert and get your tickets early. We recently had many of the hall windows repaired as the glass was blown and handles broken - these are looking much better. The outside of the hall needs repairing and painting and this is scheduled for spring 2023. The kitchen fridge was replaced at a cost of £120 and we even managed to rehome the old one to someone who gave us a £10 donation (instead of £20 to have it removed!) Parking continues to be a challenge, as it was last year, but this is a village issue, not just a hall problem – we provide cones to our hirers to allow them to reserve the hall parking. The hall committee agreed in 2021 to sponsor the Hale & Woodgreen newsletter to allow it to restart – the previous newsletter team had disbanded during covid – and to deliver it free to every home. This has been successful but the hope is that individual donations will increase and the village halls not continue to subsidise the newsletter. ## **Booking Secretary’s Report** After a torrid couple of years wedding bookings returned with a vengeance! We had 5 in late 2021, which is unusual and have 14 this year, again very unusual but most were rearranged booking. Currently, 2023 looks much quieter, Jack will be pleased to be able to have his sheep back between both fields regularly again. Our regular bookings have grown, which is good to see, with 5 Yoga classes, 3 puppy training classes, Pilates, aerobics, craft club and a new art club. We also have regular booking for willow weaving and ad-hoc yoga sessions at weekends. Of course, we still hold annual events such as the Annual Horticultural show & the Steam Rally. ## **Treasurer’s Report** ## New Forest District Council Covid Grants Since the grants given during 2020/21 of £20,636, we have received further grants of £10,667 during 2021-2022. A total of £31,303. This has meant that we have been able to build up our reserves even further. Because the hall was able to open more or less normally since last summer 2021, we have been able to cover ongoing and regular expenses from incoming rentals and hall events revenue. ## Hall Rentals and Other Payments Received Excluding the Grants, our income from all sources, was £20,418, a significant improvement on the previous year when it was only £3,402. Hall Rentals from our Regular Users - £5,657 Wedding Rentals - £7,585 Other Event Rentals - £2,628 Total Rental Income £15,870 (Compared to £2,036 the previous tax year) ## Retained Damage/Cleanliness Deposits During 2021/22 we retained £300 for failure to cancel within the given required notice period, or because the hall had been left in a disgusting state and/or the rubbish had not been sorted in accordance with our instructions. Early in 2020, the Committee unanimously agreed that all hall rental rates should be increased to reflect the increase in our running costs. This was to become effective from 6[th] April 2020. We also agreed to review and increase the rates on an annual basis, to take account of inflation. However, we agreed not to increase the rates for our regular hirers for 2021-2022, because of the disruption to their own income due to the prolonged closure of the hall. We will be reviewing the rates again in January next year. ## Expenses Our biggest expenditure was for a replacement dishwasher for £2,257 using part of the grant monies we had received. ## New Charitable Status and Bank Account Since becoming Incorporated last June 2020, it has been a requirement to close our existing Lloyds current account and to open a new one. This has been very challenging, but the new account was finally opened in February this year. Over time, the old current account will be emptied and closed. New Deposit Account As we had substantial sums that had built up in our current account not earning interest, a new Deposit Account was opened, with Lloyds, to sit alongside the current accounts, with a balance sweeping facility between them. We agreed that it needed to be instant access, or have a very short notice period, to pay for window improvements, as well as researching the cost of replacement windows and/or upgrading and modernising the heating system, and kitchen. ## Nationwide Building Society We have been notified that this account will be closed as Nationwide no longer want to run this type of account. All banks and building societies pay interest gross now, so it won’t be a problem to replace it. ## Fund Raising Events by the Committee Afternoon Tea/Book Swap/Jigsaw Exchange - £501 since August 2021 to March 2022. (This doesn’t include the Mural Cards that we have been actively selling during these events but does include any donations given). Since March we have raised another £335. Bingo Evening - £174 Burns Night- £548 Other Funds Becoming Available Last month, July, we received Peter Arnold’s Legacy of £8,257.56, for which we are very grateful. Josie suggested this money be put towards the kitchen and that we erect a plaque in Peter’s memory. ## Questions from the floor/AOB Christina Folliard, who runs Yoga classes, sent this comment: Please tell the committee how lovely the hall is, well managed and always keep the users informed of any problems. Angela Summers, WI, echoed this comment at the meeting. John Clarke reported the council had investigated the drains using a camera once they were cleared & the drains run to the left of the church at the road junction. Therefore, providing they are running correctly there should be no further flooding outside the hall. ## Election of trustees/committee members With the exception of Wayne Eagles, the current committee members/trustees stood for reelection and were duly re-elected. Lindi Harper has volunteered as a trustee and she was elected also. Proposed: John Clarke Seconded: Sue Harris ## Invitation for user group members to become trustees Sue Harris has agreed to be a trustee representing HWHS & Angela Summers representing Woodgreen WI. Thanks to both of them, and they will be invited to the next committee meeting. ## Chair closing remarks Kevin drew attention to the publicity for events on the Facebook page, the website and the noticeboards and closed by thanking everyone for attending. As there was no more business the meeting closed at 8pm. woodgreenvillagehall.org.uk ## **WOODGREEN VILLAGE HALACCOUNTS APRIL 2021-MARCH 2022** ||04/21|05/21|06/21|07/21|08/21|09/21|10/21|11/21|12/21| |---|---|---|---|---|---|---|---|---|---| |**MONEY IN- Lloyds Bank Account No.01315085**|||||||||| |**New Forest DC Business Grants (Covid)**|8000.00||||||||| |**Regular Hall Rentals**|||||||||| |Woodgreen Community Shop|||||||||| |Yoga Gwen Taylor||||120.00||||120.00|24.00| |Pilates - Helen Jackson|||||||||| |Steam Engine Rally Charlie Warne|||||||||| |NFDC Council Electons||240.00|||||||| |Fordingbridge WI|||||||||| |Sarah Waters Textles|||||||117.00|117.00|54.00| |Parish Council|||5.00||||||| |Pilates - Sophie Sharpe|36.00|||36.00||60.00||84.00|48.00| |Woodgreen WI||||42.00||35.00|21.00|21.00|35.00| |Hale & Woodgreen Hortcultural|||||||||| |Woodgreen Cricket Club||||||7.00|||| |Yoga Christna Folliard|||168.00|204.00|182.00||240.00|240.00|360.00| |Crafs|||||||42.00||56.00| |Woodgreen Village Trust|||||||||| |Royal Britsh Legion|||||||7.00||| |J Forsdike Puppy/Dog classes|||139.50|61.50|232.50||248.00||124.00| |Jane Perry - Willow Weaving|||||||56.00|83.65|| |**Sub-Total**|**36.00**|**240.00**|**312.50**|**463.50**|**414.50**|**102.00**|**731.00**|**665.65**|**701.00**| ## **Special Events** Burns Night - Mark Flanagan Ticket Sales Burns Night - Shop Ticket Sales ## **Weddings** |K Archer|905.00||||||||| |---|---|---|---|---|---|---|---|---|---| |A Cregan||630.00|||||||| |H Trueman 24/7/21|||585.00||||||| |Zahra Denny-Yearwood 31/7/21|||585.00||||||| |A E Pugh 21/8/21||||840.00|||||| |John Morgan & Holly Macedo 28/9/21|||||760.00||||| |Chloe Connolly 4/9/ for extra hours|||||215.00||||| |Burgess-Kennard 18/12/21||||||||720.00|| |A Constantn 10/12/21||||||||720.00|| |**Sub-Total**|**905.00**|**630.00**|**1170.00**|**840.00**|**975.00**|**0.00**|**0.00**|**1440.00**|**0.00**| |**Other Special Events**|||||||||| |Salisbury Baroque - orchestra practce|85.00||||||||| |S L Mathews - private party|250.00||||||||| |Nicky Rudd 4/7/21|||57.00||||||| |S Perry|||70.00||||||| |Sue Wallis - private party||||84.00|||||| |New Forest Dub Club - Kerwood||||175.00|||||| |Christchurch Bicycle Club 12/8/21||||23.75|||||| |Megan Wilkins 27/8/21||||120.00|||||| |Sue Harris Birthday 2/10/21||||||55.00|||| |Tom Butler||||||200.00|||| |R & V Mylius - Children's party|||||||35.00||| |Madge & Finn 27/11/21||||||||54.00|| |Balboni - childrens party||||||||35.00|| |Hampshire County Council Room Hire||||||||72.00|| |J Kesik -All Flow Yoga Sessions|||||||||168.00| |Phil Mahony - Party 26/1/22|||||||||| |Rachel Waring - Several Yoga Sessions|||||||||| |S Hall 6/3/22|||||||||| |Jeford - All Teak|||||||||| |Linda Ward 26/3/22|||||||||0.00| |L M Perry/Eldret/Art Expo|||||||||| |**Sub-total Other Special Events**|**335.00**|**0.00**|**127.00**|**402.75**|**0.00**|**255.00**|**35.00**|**161.00**|**168.00**| |**Deposits (Booking & Damage)**|||||||||| |---|---|---|---|---|---|---|---|---|---| |Glyn Ingram|-100.00||||||||| |Sue Harris|||||||-100.00||| |Kate Heap 24/8/22|100.00||||||||| |J Forsdike Puppy Classes|100.00||||||||| |S L Wallis 29/5/21|100.00|||-100.00|||||| |Vivienne Grey|-100.00||||||||| |Samuel Clissold||100.00|||||||| |L M Perry||100.00|||||||| |Madge & Finn 26/6/21||100.00|||||||-100.00| |R Walker 25/8/23||100.00|||||||| |S L Mathews|100.00||-100.00||||||| |Cregan|||-100.00||||||| |Nicky Rudd|||0.00||||||| |J Kesik||||100.00|||100.00||| |J Jenkins||||-100.00|||||| |Beth Hobbs 2/7/22||||100.00|||||| |Megan Wilkins||||100.00||-100.00|||| |H Trueman||||-100.00|||||| |Zahra Denny-Yearwood|||||-100.00||||| |Roxanne Johns|||||-100.00||||| |Christchurch Bicycle Club|||||-100.00||||| |Morgan&Holland/Macedo(26/9/21)|||||||||| |New Forest Dub Club - Kerwood|||||-100.00||||| |A E Pugh||||||-100.00|||| |Abigail Constantn 10/12/21||||||100.00|||| |K E Cooper 19/8/22|||||||100.00||| |Balboni 28/11/21||||||||100.00|-100.00| |A Pawson|||||||50.00|-50.00|| |Emma Bennet Henley(28/8/21)|||-100.00||||||| |R Burns 28/10/22|||||||100.00||| |Kirsty Taylor (Archer)|||||||-100.00||| |Burgess-Kennard (18/12/2021)|||||||||| |Pugh (29/05/21)|||||||||| |Holly Macedo|||||||-100.00||| |---|---|---|---|---|---|---|---|---|---| |T Street 4/22|||||||100.00||| |Linda Ward 26/3/22|||||||100.00||| |S Wood 8/7/22||||||||100.00|| |Hampshire County Council||||||||50.00|| |Jane Perry||||||||100.00|| |Whipple 3/9/22||||||||100.00|| |S Hall (Halford) Yoga||||||||100.00|| |Rachel Waring - Several Yoga Sessions|||||||||| |Phil Mahony - Party 26/1/22|||||||||| |Jeford - All Teak|||||||||| |Hathaway 5/5/23|||||||||| |**Sub-total NET Deposits**|200.00|400.00|-300.00|0.00|-400.00|-100.00|250.00|500.00|-200.00| |**Parish Council Grazing**|||||||||| |**Transfers In**|||||||||| |From Pety Cash||||||||400.00|| |**Charity Donaton Sale of Garden Table**|||||40.00||||| |**Sale of Cards/Postcards**|||||||14.00|36.00|| |**MONEY OUT- Lloyds Bank Account**|||||||||| |**Transfers Out**|||||||||| |**To New Deposit Account**||||||£20,000.00||5000.00|| |Cleaner Kevin|80.00||||||||| |Cleaner- Heidi|||125.00|237.50|263.50|200.00|263.50|200.00|112.50| |**Sub-total Cleaner**|**80.00**|**0.00**|**125.00**|**237.50**|**263.50**|**200.00**|**263.50**|**200.00**|**112.50**| |Maintenance, Materials - Heidi||||||||7.46|| |Weightwash|70.20|||70.20|||||| |Premier Disposables|||87.00|||19.20|||| |---|---|---|---|---|---|---|---|---|---| |NFDC Trade Waste Sacks|||||||||| |Proton Southern-Dishwasher repair|||||||438.25||| |Website LCN (Perry)||||52.78|26.39|20.34|||| |High Spec Window Cleaning||||28.00|-16.00|||30.00|| |Plumber - Nick Chandler|||||||||193.00| |Plumber - Tim Heywood - new taps|||160.00||||||| |Harrison Electricals||||840.00|342.53||||| |Gardening - Keith Pontng|30.00|30.00|30.00|60.00|90.00|120.00|60.00||| |David - Odd Jobs|||||||||| |John Clarke - feld parking expenses|||||75.44||||| |Southern Countes - Water Sofener Service|||||||||| |AndyVan - paper towels|||||||||| |Tampen & Tampen - new Dishwasher|||||||||| |Tampen & Tampen - new towel holder & soap|dispenser||||||||| |**Sub-total Maintenace**|**100.20**|**30.00**|**277.00**|**1050.98**|**518.36**|**159.54**|**498.25**|**37.46**|**193.00**| |**Advertsing/Promotons**|||||||||| |Model Hiring Agreement for Halls|||20.00||||||| |Hale & Woodgreen Magazine||||||106.00|300.00||| |Outside Display Frame/Cupboard||||||175.14|||| |Chalk|||13.00||||||| |Printng of Mural Xmas Cards|||||||181.97||| |Printng of Mural Notelets||||||||522.55|| |**Sub-total Advertising/Promotions**|||**33.00**|||**281.14**|**481.97**|**522.55**|| |Insurance - Allied Westminster B&C||||||||1149.58|| |ROSPA - Climbing Frame|||82.20||||||| |**Sub-total Insurance**|||||||||| |Pennon Water Services|8.00|8.00|8.00|23.00|23.00|23.00|23.00|23.00|23.00| |SSE Electric|200.00|200.00|200.00|200.00|200.00|200.00|200.00|200.00|200.00| |Chubb Fire & Security|79.51||||||||| **Hall Event Expenses** Sub-totalHallEvent Expenses 31.04 loo 01/22 02/22 03/22 **£24,180.23** ## **Lloyds Opening Balance** 2667.00 **Total NFDC Grants £10,667.00** |30.00|||Total WCSA|30.00|| |---|---|---|---|---|---| |12.00|||Total Gwen Taylor|276.00|| ||||Total Helen Jackson|0.00|| ||||Total Steam Rally|0.00|| ||||Total NFDC|240.00|| ||||Total F'bridge WI|0.00|| ||||Total Sarah Waters|288.00|| ||||Total Parish Council|5.00|| ||72.00||Total Sophie Sharpe|336.00|| ||21.00||Total W'green WI|175.00|| ||||Total Hortcultural|0.00|| ||14.00||Total Cricket Club|21.00|| ||||Total C Folliard|1,394.00|| |14.00|14.00||Total Crafs|126.00|| |||||0.00|| ||||Total Britsh Legion|7.00|| |124.00|124.00|124.00|Total Dog Classes|1,177.50|| ||56.00||Total Willow Weaving|195.65|| |**180.00**|**301.00**|**124.00**|**Total Regular Hall Rentals**||**£4,271.15**| |240.00|||||| ||720.00||**Total Burns Night Tickets**||**£960.00**| **----- Start of picture text -----**
0.00 0.00 0.00 Total Wedding Rentals £5,960.00
**----- End of picture text -----**
|48.00|72.00|-10.00||| |---|---|---|---|---| |65.00||||| |26.00|26.00|26.00||| |120.00||||| ||100.00|100.00||| ||120.00|||| ||280.00|||| |**259.00**|**598.00**|**116.00**|**Total Other Special Events**|**£2,456.75**| **TOTAL HALL RENTALS** **£12,687.90** -100.00 -100.00 -100.00 100.00 -100.00 0.00 100.00 100.00 -100.00 100.00 100.00 100.00 200.00 -300.00 **Total Net Deposits 350.00 Total Grazing £0.00 Total Transfers In £400 Total Charity 40.00 Total Card Sales £50.00 TOTAL MONEY-IN LLOYDS £25,154.90 Total Transfers Out 25000.00** 187.50 225.00 350.00 **187.50 225.00 350.00 Total Cleaner £2,244.50** Total Heidi £7.46 Total Weightwash £140.40 ||||Total Premier|£106.20|| |---|---|---|---|---|---| ||||Total Trade Sacks|£0.00|| ||||Total Proton|£438.25|| ||||Total LCN|£99.51|| |18.00|||Total High Spec|£60.00|| ||||Total Nick|£193.00|| ||||Total Heywood|£160.00|| ||||Total Electricians|£1,182.53|| ||||Total Gardening|£420.00|| ||||Total Odd Jobs|£0.00|| ||||Total Field Expenses|£75.44|| |81.60|||Total Water Sofener|£81.60|| ||28.74|58.80|Total Andy Van|£87.54|| |||2257.20|Total New Dishwashe|£2,257.20|| |||45.84|Total Dispensers|45.84|| |**99.60**|**28.74**|**2361.84**|**Total Maintenance**||**£5,354.97**| ||||**Total Advertsing/Promotons**|**£1,318.66**|| |---|---|---|---|---|---| ||||||Mural Cards £704.52| ||||**Total Insurance**|**£1,231.78**|| |23.00|23.00|23.00|**Total Water**|**£231.00**|| |200.00|200.00|200.00|**Total SSE Electric**|**£2,400.00**|| |||225.95|**Total Chubb**|**£305.46**|(Maintenance)| **Total Hall Event Expenses £131.04** |**TOTAL MONEY OUT- LLOYDS**|**£38,217.41**| |---|---| |**LLOYDS CLOSING BALANCE**|**£11,117.72**| (Closing Balance Shown on Statement £11,117.72 ) ## **WOODGREEN VILLAGE HAACCOUNTS APRIL 2021-MARCH 2022** Feb 22 March 22 ## **MONEY IN - Lloyds Bank Account No.77965260** **Lloyds Opening Balance New Acc** **£0** ## **Regular Hall Rentals** |Woodgreen Community Shop||||| |---|---|---|---|---| |Yoga Gwen Taylor||||| |Pilates - Helen Jackson||||| |Steam Engine Rally Charlie Warne||||| |NFDC Council Electons||||| |Fordingbridge WI||||| |Sarah Waters Textles||54.00||| |Parish Council||||| |Pilates - Sophie Sharpe||96.00||| |Woodgreen WI||31.00||| |Hale & Woodgreen Hortcultural||21.00||| |Woodgreen Cricket Club||||| |Yoga Christna Folliard|72.00|192.00||| |Crafs||56.00||| |Woodgreen Village Trust||||| |Royal Britsh Legion||||| |J Forsdike Puppy/Dog classes||||| |Jane Perry - Willow Weaving||||| |**Sub-Total**|||Total Regular Hall Rentals|522.00| |**Special Event Hall Rentals**||||| |M Benest -Party||126.00|Total Special Hall Rental|£126.00| |**Weddings**||||||| |---|---|---|---|---|---|---| |Tim Street||760.00||||| |Kate Hammonds 30/4||865.00|Total Wedding Rentals|£|1,625.00|| |||||||**Total Renta**| |**Deposits (Booking & Damage)**||||||| |Tony Shaw 10/9/22||100.00||||| |Tasmin Raja Party||100.00||||| |Bennet & Briddon 13/8/22||100.00||||| |S Waters 21/7/23||100.00|Total Net Deposits||400.00|| |**Transfers In**||||||| |**From Pety Cash**||500.00||||| |Parish Council Chubb reimbursement||20.88||||| |**Total In**|72.00|3,121.88||||| ||||**Lloyds Closing Balance**
|£ 3,193.88||| ||||(Lloyds Closing Balance as shown|on Statement)||**£3,193.88**| 2,273.00 ## **WOODGREEN VILLAGE HALL ACCOUNTS APRIL 2021-MARCH 2022** 04/21 05/21 06/21 07/21 08/21 09/21 10/21 11/21 12/21 **MONEY IN - Lloyds Bank Account No.45301460 Deposit Account** Transfer in from Lloyds A/c No 01315085 £20,000.00 £5,000.00 Interest Earned £0.07 £0.20 (Interest rate @0.01% p/a) ** Instant Access 01/21 02/21 03/21 **Opening Balance £0 Total Transfers In** £25,000.00 £0.22 £0.21 £0.19 **Total Interest Earned** £0.89 **TOTAL MONEY IN** £25,000.89 **Closing Balance £25,000.89** ## **WOODGREEN VILLAGE HAACCOUNTS APRIL 2021-MARCH 2022** ||04/21|05/21|06/21|07/21|08/21|09/21|10/21|11/21|12/21|01/22| |---|---|---|---|---|---|---|---|---|---|---| |**MONEY IN - PETTY CASH**||||||||||| |**Regular Hall Rentals**||||||||||| |Aerobics Debbie Green||£24.00||£24.00|£36.00|£24.00|£12.00|£48.00|£48.00|£12.00| |Art Club|||||||£100.00|£144.00|£144.00|| |**Special Event Rentals**||||||||||| |Child Party||||||||||| |Cream Tea Rental||||||||||| |Macmillan Rental - Margaret & Julia||||||||||| |Loan of Tables||||||£35.00||||| |Hire of Field - Jason||||||||||| |Christchurch Bike Club|||||£10.00|||||| |**Sale of Mural Cards**||||||||||| |Miscellaneous|||||||£8.00|£73.00||| |Card Sales Cream Teas/Book Swap||||||£4.50|£23.50|£5.00|£5.00|| |**Book Swap & Jigsaw Exchange Events**||||||||||| |Cofee/Tea & Cakes|||||£53.50|£47.60|£75.00|£39.50|£30.00|£24.50| |Bric-a-brac|||||£5.95|£5.00||||| |Produce|||||£15.00|£5.00|£35.50|£10.50||| |Donatons|||||||£10.00||£5.00|| |**Bingo Evening**||||||||||| |Ticket Sales||||||£117.60||||| |Pen Sales||||||£20.00||||| |Bar Sales||||||£112.00||||| |Rafe||||||£64.00||||| |**Burns Night**|||||||||| |---|---|---|---|---|---|---|---|---|---| |Tickets|||||||||£220.00| |Whiskey Game|||||||||£36.00| |Whiskey Refund from Eunice|||||||||£16.00| |Rafe|||||||||£153.00| |Bar|||||||||£479.05| |**Charity Events & Donationa**|||||||||| |Heritage Weekend Cakes|||||||||| |Heritage Weekend Donatons|||||||||| |Charity - Donaton Box|£3.00|£20.00|£10.00||£10.00||||| |Charity Donaton||||£20.00|£1.14||£0.70|£20.00|| |Charity Donaton - Jason|||||||||| |Charity Donaton - 3rd Age/Viewing|||||||||| |**Electric - Supplementary**|||||||||| |Meter Boxes Cooker & Electric|||||||||| |Meter Box Cooker|£4.00|£9.00|£1.00|£10.00||£8.00|£6.00||| |Meter Box Heat|£4.00|||£2.00|||£7.00|£1.00|| |**Miscellaneous**|||||||||| |Sale of sanitzer to shop|£14.00||||||||| |**MONEY OUT - PETTY CASH**|||||||||| |Grass Cutng Keith Pontng|||||||||| |High Spec Window Cleaning|||||||||| |Maintenance Materials|||||£10.04|£6.95|||| |Sandbags|||||||||| ## **Sundries & Admin Costs** |Statonery|||||||| |---|---|---|---|---|---|---|---| |Printng||£12.00||£16.00|£6.00|£4.80|| |Mural Cards||||£3.61|||| |Sundries|£1.65|£4.55|£9.79|£7.35||£3.77|| |Recycle/waste bags|||||||£44.00| |Postage|||||£3.69|£1.40|| |Woodgreen Shop Account Sundries|£11.87||£21.72|£105.16|||| |LCN Websites|||||£20.34||| |Thank you Gifs||||||£27.49|| |Laminator & Pouches|||£45.04||||| |Glasses|||||||£94.76| |**Burns Night Expenses**|||||||| |Rafe Tickets||||||£10.99|| |Tartan Cloth|||||||£27.96| |Shot Glasses|||||||£6.37| |Rafe Voucher Prize|||||||£30.00| |Whiskey|||||||£48.00| |Ticket Refund|||||||£40.00| |Band|||||||£300.00| |Sof Drinks & Nibbles|||||||£24.02| |Jason Catering|||||||| |**Transfers Out**|||||||| |Transfer to Lloyds|||||£400.00||| |Transfer to Natonwide||£148.60|||||| |02/22
03/22
£48.00
£84.00
£116.00
£3.50
£11.50
£55.00
£65.50
£12.50
£6.00|**Startng Balance**
**£74.31**
**Totals for 2021/2022**
Aerobics
£360.00
Art Club
£504.00
Special Eve
£45.00
**Total Hall Rentals**
£909.00
Sale of Car
£134.00
Book Swap
£501.05| |---|---| |£0.00
£50.50
£0.75
£20.00
£46.00|Bingo
£313.60
Burns
£954.55
Charity Events/Donatons
£85.59
Electricity
£118.00
Miscellane
£14.00
**Money In**
**£3,029.79**
£3,029.79
Maintenan
£16.99
Sandbags
£0.00| |---|---| |£14.29
£38.71
£22.74
£780.00
£500.00
**Carry Fwd**
Balance in|Sundries/Admin
£520.73
Total Printng & Statonary
£38.80
Mural Cards
£3.61
Burns
£1,267.34
Transfers O
£1,048.60
**Money Out**
**£2,853.66**
£250.44
Book
250.44| |---|---| 2853.66 ## **NATIONWIDE BUILDING SOCIETY April 2021 - March 2022** **Money In** 04/21 05/21 06/21 07/21 08/21 09/21 10/21 11/21 12/21 01/22 02/22 **Charity Donations** **Interest Earned** £4.35 **Transfers In** from Petty Cash £148.60 **Money Out Transfers Out to Lloyds By Cheque** Monthly Totals £4.35 £0.00 £148.60 £0.00 Accounting Note : Passbook was not made-up during March/April 2019 nor to 2020 due to COVID. Therefore, Interest was subsequently updated so that **Opening Balance £8,769.54** 03/22 Total In 152.95 Total Out 0 Total £152.95 closing balance for 2020/21 was updated to £8,769.54 **Closing Balance £8,922.49** Balance Shown £8,922.49 ## **CCLA COIF CHARITIES FIXED INTEREST FUND - INCOME UNITS** |**At 31/3/21**|**Total Number of Units**|**Held:**|**16,666.78**||**Value**|**£22,460.15**||**Bid Value**|**£22,396.82**|| |---|---|---|---|---|---|---|---|---|---|---| |**COIF CHARITIES DEPOSIT FUND**||||||||||| ||04/21|05/21|06/21|07/21|08/21|09/21|10/21|11/21|12/21|01/22| |Interest Retained|0.02|£0.02|£0.02|£0.02|£0.02|£0.02|£0.02|£0.02|£0.02|£0.09| |Income Paid from|Units Held|£150.00|||£150.00|||£150.00||| |**Income Sub-totals**|0.02|£150.02|£0.02|£0.02|£150.02|£0.02|£0.02|£150.02|£0.02|£0.09| Transfers out to Lloyds ## **Transfers Out Sub-totals** £0.00 **Total Number of Units Held: 16,666.78** **Bid Value £20,818.47** **At 31/3/22** **Value £20,861.81** |||**Opening Balance**||**£1,890.46**| |---|---|---|---|---| |02/22|03/22|||| |£0.21|£0.49|**Total Interest Retained**||**£0.97**| |£150.00||**Total Income Paid**||**£600.00**| |£150.21|£0.49|**Total In**|**600.97**|| |||**Total Transfers Out**||**£0.00**| |||**Closing Balance**|**Mar 31, 22**|**£2,491.43**| |||Closing Balance Shown||£2,491.43| ## **WOODGREEN VILLAGE HALL** ## **Statement of Assets and Liabilities as at 31st March 2022** |_______________________________________________
**Liquid Funds**
Current Account Original
Current Account New
Bank Deposit Account
COIF Charites Deposit Account
Building Society Deposit Account
Pety Cash
**Other Monetary Assets**
COIF Fixed Interest Funds
**Liabilites**
Deposits To Be Refunded
**Net Reserves**|_____________________
**2022**
**2021**
**£**
**£**
11118
24180
3194
0
25001
0
2491
1890
8922
8756
250.44
74
**£50,976**
**£ 34,900**
20818
22397
**£20,818**
**£ 22,397**
-750
-1,100
**£71,044**
**£ 56,197**|__________
**2020**
**£**
9575
0
0
1149.01
8756
185
**£19,665**
22717
**£22,717**
-£2,115
**£40,267**|_________
**2019**
**£**
6841
0
0
3055
9869
50
**£19,815**
22630
**£22,630**
-£1,350
**£41,095**|___
**2018**
**£**
5379
0
0
4243
10970
90
**£20,682**
22767
**£22,767**
-£700
**£42,749**|**2017**
3377
0
0
3493
11306
**£18,176**| |---|---|---|---|---|---| ||||||23310
**£23,310**| ||||||-£300
**£41,186**| ## **WOODGREEN VILLAGE HALL** |**WOODGREEN VILLAGE HALL**|**WOODGREEN VILLAGE HALL**|||||||| |---|---|---|---|---|---|---|---|---| |**Receipts and Payments Transactons for the Year ended March 2022**
**Receipts**
NFDC Covid Grants

Hall Rentals & Licence Fee

Net Deposits

Deposits Received

Donatons & Fund Raising

Donatons & Fund Raising & Transfers

Sale of Postcards, Notelets

Investment Income

Interest Received

Electricity Meters

Sundries

Grazing

(Damage Deposits Retained - already accounted in Ne
Adjustment
**Total Receipts**
**Payments**
Electricity

Water
NFDC Rates
Insurance

Cleaner
Garden Maintenance

Wages & Grass Cutng

Repairs & Maintenance

Sundries

Advertsing & Promotons

Postcard, Notelets Printng

Printng & Statonary

Fund Raising Expenses

Deposits Refunded
**Total Payments**

**TOTAL RECEIPTS LESS PAYMENTS**||**2022**
10,667
15,870
750
-
2,855
-
184
600
6
118
35
-
£300
**£31,085**|-
-
-
-
-
-
-
**£**|**2021**
20,636
2,036
265
-
23
0
0
742
2
14
-
320
0
0
**£24,038**
1978.03
110
0
1127
640
150
-
4594
193
-
0
**8,792**
**15,246**|**2020**
**0**
12,370
765
689
263
740
15
134
249
0
-60
**£15,165**
2,688
140
0
1,299
2,660
595
6,876
589
0
**£14,847**
**£317**|**2019**
**0**
10,305
1,550
404
258
740
38
118
0
50
**£13,463**
2,688
165
0
973
3,386
5,257
509
273
182
900
**£14,333**
**-£870**|**2018**
**0**
10,819
1,500
633
251
740
15
123
0
10
**£14,091**
2,688
179
0
844
3,167
3,335
134
0
137
1,100
**£11,584**
**£2,507**|**2017**
**0**
10,596
300
1,284
326
920
33
753
250
**£14,462**| |||2,400
231
0
1,232
2,244
75
420
5,182
478
614
708
39
1,398
**15,021**||||||2,688
120
0
799
3,214
5,775
383
0
82
0
0
**£13,061**| |||
**£16,064**|
**£**|||||**£1,401**| ## **DEPOSITS FORFEITED AND NOT REFUNDED** |Name
Event
Alberry
Wedding
C Connolly
Wedding
A&J Constantne
Wedding
**TOTAL DEPOSITS RETAINED 2021-2022**|Event Date
14-6 August 21
2-5 September 21
10-12 December 21|Date Deposit Paid
10/01/2019
?|Amount Retained
£100.00
£100.00
£100.00
**£300.00**|Why?
No response to emails requestng balance d
Beer soaked mat; Commitee had to sort ru
Recycling & Food mixed; Botles not taken -| |---|---|---|---|---| |||||| lue Ibbi5h,. Heidi extra work .lots Re: Amended Hall Accounts Josephine Pollard Mon 1610112023 15=51 To: deanne simmorKls Dear Deanne l am so sorry that you have both been unwell - I hope you still managed to have a reasonable Christmas, though. I hope you both manage a full recovery before too long. So, l am more than doubly grateful for the time you have spent looking at the Hall accounts. Well done for spotting my errors; I will adjust the figures accordingly before submrt*ng them. It did occur to me, after I had sent the email to you, that some of it may be due to rounding downl Thank you so much. again, and I know that the rest of the Committee would like to say thank you, as well. All the best and finish getting bettersoon. Josie x From: deanne simmonds Sent: 16January 2023 13:43 To: Josephine Pollard Subject: Re: Amended Hall Accounts Hi Josie, A very Happy New Year to you, thank you we are all okay. we had Covid just before Christmas which has left hubby with a cough and I still have problems with my ears, so I have the television sound up to high Q I have only managed to find £3.00 Advertising & Promotions total from page 1 £1318.66 less Mural cards £704.52 = £614.14. On page 6 the figure is £611.00, the Mural cards from page 2 for £3.61 has been included in the figure on page 6 Postcard, Notelets Printing £708.00 the £1.00 is probably rounding down Hope this helps Please ring me if you need anything else 01725514878 or 07429368586 Deanne x On 14 January 2023 at 17:48 Josephine Pollard Dear Deanne Happy New Year! I hope you are keeplng well. I must apologise forthe length of time its taken meto amend the accounts. I'm not sure rf I have found the anomoty you pointed out, but I did find some other errorsl Primarily, I discovered. when I did my own private tax accounts, that I'd omitted to reimburse myself some LCN payments I'd made by my credit card. I now seem to have a small discrepancy of £4 on the 'Receipts & Payments Transactions, (Page 61. I've inserted 3 note to point it out. I￿e been tearing my hair out trying to rectify and to reconcile. I would be so grateful rf you could please check everything again so that I can submit the figures to the Charity Commission by the deadline of 31 January. Hopefully, my figures are not too hopelessly adrift. I promise that I will rationalise all the categories so that ts easier and more logical for next time. Many thanks and kind regard5 Josie