ANNUAL REPORTS AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31ST MAY 2022
THE ONE LOVE PROJECT
(Charitable Incorporated Organisation)
CHARITY REGISTRATION No: 1189782
Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
1
THE ONE LOVE PROJECT
(Charitable Incorporated Organisation)
CONTENTS
| Page 3 | Legal and Administrative Information |
|---|---|
| Pages 4 to 6 | Trustees' Report |
| Page 7 | Statement of Financial Activities |
| Page 8 | Balance Sheet |
| Pages 9 to 15 | Notes to the Financial Statements |
| Page 16 | Independent Examiner's Report |
2
THE ONE LOVE PROJECT
(Charitable Incorporated Organisation)
LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER 1189782 DATE OF REGISTRATION 4th June 2020 START OF FINANCIAL PERIOD 1st April 2021 END OF FINANCIAL PERIOD 31st May 2022 TRUSTEES AT 31ST MAY 2022 Zoey Smith Sharon Yavuz (Appointed 7th October 2021) Hollie Wells (Appointed 28th April 2022) Emily Kreyling (Resigned 15th April 2022) Stuart Bennett (Resigned 26th January 2022) LEGAL STATUS Charitable Incorporated Organisation GOVERNING INSTRUMENT CIO - Foundation Registered 4th June 2020
OBJECTS
To relieve poverty, emotional distress and sickness, in particular but not exclusively, amongst homeless people in Southend-on-Sea and the surrounding area by the provision of advice, and assistance services, food, clothing and a safe place.
CORRESPONDENCE ADDRESS
CORRESPONDENCE ADDRESS Hollybrook Carnarvon Road Southend-on-Sea SS2 6LR PRIMARY BANKERS Barclay Bank Plc 1 Churchill Place London E14 5HP INDEPENDENT EXAMINERS Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
3
THE ONE LOVE PROJECT
(Charitable Incorporated Organisation)
TRUSTEES' REPORT FOR THE PERIOD ENDED 31ST MAY 2022
Objectives and Activities
The One Love Project is a charity whose purpose is the relief of poverty and the relief of those in need, by reason of youth, age, illhealth, disability and financial hardship, in particular but not exclusively amongst homeless people as well as individuals and families facing food and fuel poverty in Southend On Sea and surrounding areas by the provision of advice, assistance and sign posting services, food, clothing and a safe space.
The One Love Project provides services in the heart of Southend and surrounding areas, offering critical support to an extraordinary number of homeless and vulnerable people as well as those facing poverty within our local community.
The One Love Project provide a soup kitchen twice a week which is a provision for homeless, lonely and vulnerable, whereby we provide a nutritious meal, hot showering facilities, clothing and toiletries.
As it currently stands, we are supporting in region of 250 guests a week through our soup kitchen.
We also provide a food bank once a week which is a provision for individuals and families whereby we provide lots of free fresh produce, cupboard fillers, toiletries and cleaning products.
Every week at the food bank we have a Pop Up Kitchen running, which provides home cooked hearty meals for the whole family for a small donation and children eat for free.
As it currently stands, we are supporting in the region of 280 families a month through our food bank.
We have also supported a similar start up initiative, partnering up with a local church to offer additional support and a food provision within a deprived area of Shoebury. This was requested by Southend City Council who initiated the partnership between The One Love Project and Friars Baptist Church, who have now solely taken this project on as The Shoebury Ark to continue to support the local community in and around Shoebury.
The One Love Project’s Outreach involves heading out into Southend to engage with those experiencing homelessness who may be new to the streets, disconnected or alienated from mainstream services and support. On board our outreach van, we have essential items to offer those we come across such as sleeping bags, blankets, warm clothes, hot food and drink.
This initiative is supported by experienced and trained volunteers as well as local services.
Our approach is welcoming and friendly, offering a safe, non-judgemental space which is well supported by professional services, well experienced volunteers and local services, enables The One Love Project to create a wraparound service.
Throughout 2021/2022 we have been working in partnership with Southend City Council and the Rough Sleeper Initiative, alongside other commissioned and voluntary services support those facing homelessness, by attending weekly meetings as a partnership, discussing individual cases and supporting pathways out of homelessness.
With the support of the RSI, we was able to run a mental health clinic every Monday morning, to support and address mental health needs to those rough sleeping with referrals being made for those using our services.
One Love also worked with a BACP accredited addiction counsellor, offering weekly counselling sessions to guests who are in active addiction wanting to start their journey of recovery. Our aim is help develop healthy habits and new mind sets for a better future.
The period covered by this report has been impacted by the Covid Pandemic and the charity has had to adjust, review and revise its services due to government restrictions. As a direct impact of the pandemic we tailored our services by putting social distancing measures in place, for both guests and volunteers, as well as hand sanitiser and masks around site to ensure everyone was kept as safe as possible.
We also tailored our service by offering a takeaway option, which limited the amount of guests sitting in and eating.
We also was able to offer COVID-19 vaccinations with the support of our Nurse Practitioner on site.
4
THE ONE LOVE PROJECT
(Charitable Incorporated Organisation)
TRUSTEES' REPORT (Continued) FOR THE PERIOD ENDED 31ST MAY 2022
Public Benefit
The Trustees pay due respect to the guidance provided by the Charities Commission when deciding on the activities of the Charity. This is demonstrated by the diverse range of services provided by the charity across a broad demographic whilst maintaining the objectives as detailed by the Charities Commission.
Contribution Made by Volunteers
The One Love Project currently has 106 active volunteers.
Our volunteers contribute and help run our services throughout the week, which varies from back office support, volunteer recruitment, on-site maintenance, donation sorting, food collections, fundraising events, committees, training courses, donation collections, cooking and prepping meals and running both the soup kitchen and food bank services.
All volunteers are offered a varied range of appropriate training including mental health first aid, trauma informed approaches, professional boundaries, suicide awareness, drug & alcohol awareness and naloxone.
Working together as a team, to provide the services we do allows for a meaningful contribution towards a better community.
Structure, Governance and Management
The Charity is governed by The Charity Commission for England and Wales and operates as a CIO Foundation Charity.
The Charity has a diverse range of experience within its board of trustees and all appointment are advertised via a wide range of channels including social media and local services, all applications are via a standardised application form and full interview process, the trustees are currently looking to broaden the board via a vigorous recruitment strategy with they aim to have two additional trustees with identified experience within the next financial year.
Organisational Structure
In May 2021, The One Love Project recruitment a Head of Operations to oversee the full operation across all services.
As our first full time employee role, this allowed The One Love Project the opportunity to add consistency and infrastructure into the organisation and across the board.
This year, a lot of time has been invested internally with the main focus on the internal infrastructure, for example, HR systems and policies, Health and Safety including risk assessments, IT Services and accounting /book keeping systems.
This has allowed us to grow and expand internally, now employing 3 part time members of staff and 1 full time member of staff and externally, being able to offer more services.
The Head of Operations takes actions and guidance from outcomes of trustee meetings and reports back with monthly updates.
The other posts all report into Head of Operations, where guidance is given on tasks required.
Financial Review
The Charity took the decision to run the accounts for 14 months, this has allowed for 2 years full accounts.
Whilst the period covered by the accounts, 1 April 2021 to 31 May 2022, is a 14 month period a large proportion of this period has been affected by the Covid pandemic. However the income of the Charity, following its first year as a CIO in 2020/21, has shown a dramatic growth, mainly via restricted funding applications and grants, which has allowed for the expansion of services and provision.
The Charity aims to continue to grow the services and support it offers to the community within the next year.
5
THE OME LOVE PROJECT
THE ONE LOVE PROJECT
(Charitable Incorporated Organisation)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD ENDED 31ST MAY 2022
| Notes INCOMING RESOURCES Incoming Resources from Generated Funds Donations, Grants & Legacies 3a Charitable Activities 3b Activities for Generating Funds 3c Investment Income 3d Other Incoming Resources 3e TOTAL INCOMING RESOURCES RESOURCES EXPENDED Costs of Generating Funds Cost of Charitable Activities 4a Cost of Generating Funds 4b Governance Costs 4c TOTAL RESOURCES EXPENDED NET INCOMING (OUTGOING) RESOURCES Funds Brought Forward Introduction of Fixed Assets 17 TOTAL FUNDS CARRIED FORWARD |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2021/22 2020/21 £ £ £ £ 100,741 73,673 174,414 69,485 19,726 - 19,726 137 1,643 - 1,643 3,532 - - - - 1,370 - 1,370 271 123,479 73,673 197,152 73,424 157,141 13,583 170,724 27,367 734 - 734 278 1,582 - 1,582 700 159,457 13,583 173,040 28,345 (35,978) 60,090 24,112 45,079 45,079 - 45,079 - 11,000 - 11,000 - 20,101 60,090 80,191 45,079 |
|---|---|
Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.
The notes on pages 9 to 15 form part of these financial statements.
7
THE ONE LOVE PROJ AsAT91 IAAY2022 Trt •y42 Totsl 1141v.21 14J7• 74 i• FLI*th•C ,101 7•
THE ONE LOVE PROJECT
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31ST MAY 2022
1. ACCOUNTING POLICIES
Basis of Preparation & Assessment of Going Concern
Basis of Preparation
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011.
The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
Assessment of Going Concern
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.
Incoming Resources
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
▪ the charity becomes entitled to the resources;
▪ the trustees are virtually certain they will receive the resources; and
▪ the monetary value can be measured with sufficient reliability
Incoming Resources with Related Expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
Grants and Donations
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Tax Reclaims on Donations and Gifts
Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
Contractual Income and Performance Related Grants
This is only included in the SOFA once the related goods or services have been delivered.
Gifts in Kind
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.
Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Volunteer Help
The value of any voluntary help received is not included in the accounts.
Investment Income
This is included in the accounts when receivable.
Investment Gains and Losses
This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
9
THE ONE LOVE PROJECT
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST MAY 2022
1. ACCOUNTING POLICIES (continued)
Expenditure and Liabilities
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance Costs
Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advice to trustees on governance or constitutional matters.
Grants with Performance Conditions
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.
Grants Payable without Performance Conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
Investments
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
Unrestricted funds
These funds can be used for the general objectives of the charity as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities.
Restricted funds
These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of appeals for special offerings for specific purposes.
Designated funds
These funds are funds set aside by the trustees out of unrestricted general funds for particular purposes or projects.
Fixed Assets
Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.
Depreciation Expense
Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows:
Fixtures, Fittings and Equipment 25% - Straight Line Basis Motor Vehicle 20% - Straight Line Basis
2. TANGIBLE FIXED ASSETS
| Cost 01-Apr-21 Additions Net Book Value at 31-May-22 Depreciation 01-Apr-21 Charge Depreciation at 31-May-22 Net Book Value 31-May-22 Net Book Value 31-Mar-21 |
Motor Fittings & TOTAL Vehicles Equipment 2021/22 £ £ £ - - - 11,000 - 11,000 11,000 - 11,000 - - - 4,400 - 4,400 4,400 - 4,400 6,600 - 6,600 - - - |
|---|---|
The annual commitments under non-cancelling operating leases and capital commitments are as follows:
31st May 2022 : None
31st March 2021 : None
10
THE ONE LOVE PROJECT
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST MAY 2022
3. INCOMING RESOURCES
| Note a) Donations, Grants & Legacies Gifts & Donations 5 Grants Received 5 b) Charitable Activities Adventure Island Food Bank Half Term Hunger Project c) Activities for Generating Funds Fundraising Income d) Investment Income Interest e) Other Incoming Resources Sundry Income |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2021/22 2020/21 £ £ £ £ 96,360 37,673 134,033 55,485 4,382 36,000 40,382 14,000 100,741 73,673 174,414 69,485 17,019 - 17,019 - 2,707 - 2,707 - - - - 137 19,726 - 19,726 137 1,643 1,643 3,532 1,643 - 1,643 3,532 - - - - - - - - 1,370 - 1,370 271 1,370 - 1,370 271 |
|---|---|
11
THE ONE LOVE PROJECT
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST MAY 2022
4. RESOURCES EXPENDED
| Note a) Cost of Charitable Activities Adventure Island Advertising & Publicity Bank Charges Depreciation Expense Equipment Costs Food Bank Gifts & Donations Half Term Hunger Project Insurance Costs Licenses & Subscriptions Motor Vehicle Costs Outreach Costs Pop-Up Kitchen Costs Printing, Postage & Stationery Referral Costs 5 Repairs & Maintenance Security Costs Soup Kitchen Costs Staff Costs 12 Staff Expenses Sundry Expenses 5 Telephone Costs Training Costs Travel & Hospitality b) Cost of Generating Fund Fundraising Costs ` c) Governance Costs Independent Examiners Fees 9 Legal & Professional Fees |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2021/22 2020/21 £ £ £ £ 22,304 - 22,304 - 1,201 - 1,201 200 208 - 208 109 4,400 - 4,400 - - - - 1,721 12,760 - 12,760 2,253 400 - 400 - - - - 1,030 2,996 - 2,996 960 1,929 - 1,929 147 2,601 - 2,601 - 733 - 733 1,996 2,138 - 2,138 - 411 - 411 411 1,314 12,605 13,919 - 5,053 - 5,053 388 4,004 - 4,004 660 17,965 - 17,965 - 70,991 - 70,991 12,085 - - - 1,008 918 978 1,896 1,213 1,331 - 1,331 - 2,288 - 2,288 959 1,193 - 1,193 2,226 157,141 13,583 170,724 27,367 734 - 734 278 734 - 734 278 875 - 875 700 707 - 707 - 1,582 - 1,582 700 |
|---|---|
12
THE ONE LOVE PROJECT
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST MAY 2022
5. RESTRICTED FUNDS
| SEF Fund Kitchen Revamp Fund Moving Fund Staff Cost Fund Defib/Fridge Fund |
Balance Balance 01-Apr-21 Income Expenditure Transfers 31-May-22 £ £ £ £ £ - 15,000 12,605 - 2,395 - 5,000 978 - 4,022 - 30,573 - - 30,573 - 21,000 - - 21,000 - 2,100 - - 2,100 - 73,673 13,583 - 60,090 |
|---|---|
The restricted funds held are wholly represented by the CIO's cash reserves and are to be expended as specified above.
13
THE ONE LOVE PROJECT
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST MAY 2022
6. INVESTMENTS
The CIO held no fixed assets investments during this or the previous financial period.
7. CASH AT BANK AND IN HAND
| Unrestricted Restricted |
Total Total |
|
|---|---|---|
| Fund Fund |
31-May-22 31-Mar-21 |
|
| £ £ |
£ £ |
|
| Cash at Bank & in Hand | 14,376 60,090 74,466 45,779 |
|
| 14,376 60,090 74,466 45,779 |
||
| 8. DEBTORS AND PREPAYMENTS Sundry Debtors |
Unrestricted Restricted Fund Fund £ £ - |
Total Total 31-May-22 31-Mar-21 £ £ - - - |
| - | - - - |
|
| 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Independent Examiners Fees |
Unrestricted Restricted Fund Fund £ £ 875 |
Total Total 31-May-22 31-Mar-21 £ £ - 875 700 |
| 875 | - 875 700 |
10. CREDITORS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR
The CIO held no long term liabilities during this or the previous financial period.
11. NET ASSETS BETWEEN FUNDS
| Fixed Asset Investments Net Current Assets Long Term Liabilities |
Unrestricted Restricted Total Total Funds Funds 31-May-22 31-Mar-21 £ £ £ £ 6,600 - 6,600 - 13,501 60,090 73,591 45,079 - - - - 20,101 60,090 80,191 45,079 |
|---|---|
14
THE ONE LOVE PROJECT
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST MAY 2022
12. STAFF COSTS AND NUMBERS
| TOTAL 2021/22 £ Gross Wages, Salaries & Fees 65,041 Employer's National Insurance Costs 5,950 Pension Contributions - 70,991 Employees who were engaged in each of the following activities: TOTAL 2021/22 Charitable Activities 3 |
TOTAL 2020/21 £ 12,085 - - 12,085 TOTAL 2020/21 4 |
|---|---|
The Charity operates a PAYE scheme to pay all members of employed staff. The Charity also engages with staff on a Self-employed basis and is therefore not liable to Income Tax and National Insurance Cost for Self-employed members of staff and no employees received emoluments in excess of £60,000.
13. TRUSTEES AND OTHER RELATED PARTIES
No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them.
14. RISK ASSESSMENT
The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
15. RESERVES POLICY
The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO's needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.
16. PUBLIC BENEFIT
The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake
17. INTRODUCTION OF FIXED ASSETS
The One Love Project acquired a fixed tangible asset in the form of a Motor Vehicle which has been introduced in to the accounts at cost value and appropriate depreciation has been charged to reflect a true and fair value of the Charity's closing financial position as at the 31st May 2022.
15
INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS R8POrt to the tru8tee81 m8mb8rs ofThe (kn Love pro on accourts for the end•J 318t May 2022 88t out on pages 7 to 15. R•#pa¢tfv• r•sponslbllltl•sof tru•t•M MKI •x•min The charrtW$ trustees are re5wnsible for the weparath)n of the coUnts. tharrty's trusttes ¢on$idèr that an audrt o Th)t requir& for thK% year under s6c¥on 144 of th¢ Charili•s Art 2011 (th• Charrties Pdl that an indendent 8X8minatson i8 needed. is ry r8srx)nBibilty to.. examine the xwunts a¢ctw 145 Of Chanw fol the prtt•Jui8s thwn in the gerrnl threctKfftg¥en by Chorty knMI1On lun(1gr sxts.on 145lSllbl of the Charitk85 Act. an a¥1¥ ol IrKt•Pond•nt •xamkn•r'B •tai•m•rtt My examination w88 ¢8med OLrt in accordant with gowal Th'r¢dhS gNOn by Ih Ch¥rity Cornmis¥ion. An e¥amlnation includes 8 rèview of Ihe èccounting recwd5 kept by the charty a rmipBwn olthe ac¢(niS present wilh th08e rewrd$. It •l$o Ilude8 con$ideration of any Unusual item8 ¢y dis¢bsJJres in LX)unts. aTrJ seeking explanatKffjs from the tru5te85 concerniw any such mBttgr5. The proc8dureB uThJ8rtaken ths no¢ al the evktsnc8 that wouK1 be r•)uirJ Ir an audrt, and consequently no opinion is glv8n as lo b¥hetr the a¢count8 present • Iruv la¥, wiow and the repjrl Is limit•J to those mattwg 8el out in the 8talemenl low. Indowi•nt•M1•rf• ¥l•t•m•nt In Connect wilh My examlnatb)n. no m•tter h•• ¢offwJ to my Ittenti. %4*1ch glves me rea&trIe cau8e to thai ID any rna1 resp8c¢. the requirem8nl& to keep 8ccountiThJ records In rdance sxtkjn 130 ¢Y the Ch8ritie8 Aci; a1 to prgpar8 aounts whth accord th• rKord$ cempty thtr ¥AyJnikng rwlr•mMts of th• have not met.. or 2. tg %sthl¢h. In my attontkn bg In to 8 wopgr ollhg •ccwnts to fh¢d. K. Cc4L8ku MAAT C$$tle View knnting Ltd New Barn MurJDerry La Bosham Chichesler West Sussex P018 8TS l)at8.' 171h January 2023 16