## **Trustees’ Annual Report for the financial year April 2022 to March 2023**
## **Charity name: Community Life Hub Group**
## **Charity registration number: 1189779**
**From:** 14th April 2022 to 24th April 2023
## **Objectives and Activities**
|Summary of the
purposes of the
charity as set out
in its governing
document|To provide or assist in the provision of facilities in the interests of social welfare
and recreation or other leisure time occupations of individuals, residing in
Cullompton town, Devon and surrounding areas, who have need of such
facilities by reason of their youth, age, infirmity or disability or financial
circumstances or social circumstances the object of improving their conditions
of life in particular but not exclusively through facilitation of a community
garden, growing and horticulture activities, arts and crafts activities and
volunteering projects.|
|---|---|
|Summary of the
main activities in
relation to those
purposes for the
public benefit, in
particular,
the
activities, projects
or
services
identified in the
accounts.|The CLHG aim is to enhance the health and well-being of people living in the
local area. We focus on activities to: build confidence, reduce isolation, make
new friends and feel involved in the local community, whilst also finding out
about other local services and activities. The groups we run include:
• Friday Morning Drop-in for anyone who wants to meet up for a friendly
chat and coffee. Aimed at lonely, isolated or people just in need of
company, to get involved in our informal activity of the day, sometimes
learn new craft skills and find out about other local activities or groups.
• Hub Garden Group volunteers look after the Chekhov Community
Garden, Physic Garden and Vegetable Patch (soon to include a small
sensory garden) at College Surgery to support the benefits we all gain
from being involved in green spaces.
• Clickers Memory Café – a meeting point for those with mild cognitive
problems (including the early stages of dementia) with lots of activities
to help stimulate brain activity. This group meets on the 1st and 3rd
Tuesday of each month.
We also created several new areas of work and set up our Patients Hub that
includes a Patient Participation Group, Waiting Room Volunteers and organising
health education talks.|
|Statement
confirming regard
topublic benefit|All our projects are run for public benefit, we encourage our clients to have a
say in what we do and how our projects operate. All trustees are volunteers and
in regular contact with our clientgroups.|
1
## **Achievements and Performance**
||Summary of the
main
achievements of
the
charity,
identifying
the
difference
the
charity’s
work
has made to the
circumstances
of
its
beneficiaries
and any wider
benefits
to
society
as
a
whole.|**Friday Drop-in group**continues to be open every Friday morning to anyone in the
surgery catchment area who is lonely, isolated or just wanting some company.
We always have a wide variety of activities and crafts available for anyone who
wants to be involved in a nice friendly environment and the opportunity to chat
at coffee break.
**Clickers Memory Café**has grown in numbers during the year with 25 clients on
average regularly attending and a strong group of volunteers who support the
group. This group focuses on supporting people with early-stage dementia, brain
injuries and memory loss and their carers. The sessions involve cognitive
stimulation in the form of quizzes, puzzles, reminiscence, music (live entertainers
and recordings of familiar songs) and craft activities, all designed to help get their
brain in gear. We held two successful Christmas sessions in the local café that
were funded by McCarthy Stone Foundation, to encourage more people to join
the group and as a social activity.
**Hub Gardening Group**looks after the Chekhov Garden, our vegetable raised beds
and have re-designed the Physic Garden to make it more accessible and user
friendly. We have a small but active group who maintain the gardens and are
involved in fundraising by: growing a variety of plants and vegetables and making
small items out of recycled wood. We also continue to work closely with our
Herbalist who advises on the most suitable herbs to grow in the gardens and gives
advice to people wanting to learn about using herbs safely.
**Patients Hub**was set up to involve patients of College Surgery into the running
of their surgery and improve health and well-being through education and
information. The three groups consist of:
• Waiting Room Volunteers,
• Patient Participation Group
• Health Education Talks.
**Waiting Room Volunteers**
We took over managing the volunteers to run the Covid and Flu Clinics from the
surgery. This involved taking over the administrative role that included managing
the rotas and recruiting and training new volunteers.
**Patient Participation Group (PPG)**
The Patient Participation Group had been managed by the surgery but due to
Covid the group had ceased to function. We took on the role of re-establishing
the group, set up to support the work College Surgery undertakes and to give
patient feedback about the services they provide. To do this we formed a sub-
committee and agreed the terms of reference for the group and introduced a
process to re-establish contact with existing patients on their online list and to
recruit new patients to create our new online virtual group. We set up bi-monthly
meetings that included the Practice Manager and started advertising the
meetings to recruit committee members.
**Health Education Talks (Time to Talk)**
To fit in with our charitable objective we started planning health education talks
in co-operation with two GPs from College surgeryand The Nuffield Hospital who|
|---|---|---|
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offered to supply consultant guest speakers for the events. The talks are open to patients of both GP practices in the town and also the surrounding villages. Our first talk on the Menopause was very well attended and resulted in us assisting to set up a local Menopause Support Group - independent of the CLHG. The second event focussed on bowel health with a consultant and dietician from the Nuffield Hospital as the guest speakers along with Dr Michael Dixon and Dr Emma Richardson from College Surgery.
We set up a project to raise money for a defibrillator to be situated on the outside of the College Surgery building. To do this we held sales of handmade items by our volunteers, second-hand books and bric-a-brac items. We also sent out messages on Facebook and advertised within the surgery.
During the year we were contacted by a local artist who wanted to improve the appearance of the waiting room and we agreed with the surgery to display her art work within the waiting room and corridors of the surgery.
## Financial Review
|Financial Review||
|---|---|
|Review of the charity’s financial position at the end
of the period|Opening balance 14/4/2022: £3,785.64
Income: £4,432.59
Closing Balance 24/04/2023 was: £4923.65
(See attached accounts).|
|Statement explaining the policy for holding
reserves statingwhytheyare held|We have set a reserve limit that is enough to pay
for six months runningcosts.|
|Amount of reserves held|Reserve held: £1,000|
|Reasons for holdingzero reserves|NA|
|Details of fund materiallyin deficit|None|
|Explanation of any uncertainties about the charity
continuingas agoingconcern|NA|
## Structure, Governance and Management
|Description of charity’s trusts:||
|---|---|
|Type of governing document
(trust deed,royal charter)|We run the CLHG in accordance with our constitution.|
|How is the charity constituted?
(e.gunincorporated association,CIO)|We are a Charitable Incorporated Organisation
(CIO)|
|Trustee selection methods including
details of any constitutional provisions
e.g. election to post or name of any
person or body entitled to appoint one
or more trustees|Apart from the first charity trustees, every trustee will be
appointed for a term of three years by a resolution passed
at a properly convened meeting of the charity trustees.
In selecting individuals for appointment as charity trustees,
the charity trustees have the skills, knowledge and
experience needed for the effective administration of the
CIO.|
3
## Additional information
|Policies and procedures|We have established policies and procedures in place.
Through Clickers Memory Café we hold a DMCC Quality
Assurance Mark.|
|---|---|
|The
charity’s
organisational
structure and any wider network
with which the charityworks|We have a chairperson, treasurer and secretary managing
the charity. We also have trustees who have taken on the
role ofproject leaders.|
|Relationship with any related
parties|We work with both surgeries in the town and surrounding
villages as our community group is open to everyone and
we offer groups and activities for the benefit of all. We
also have developed links with local charitable groups and
societies, the town council, CVS, church groups, other
voluntaryservices and local companies.|
Reference and Administrative details
|Charityname|CommunityLife Hub Group|
|---|---|
|Other names the charity have
been known by|Culm Valley Hub was our original group name and
Culm ValleyMemoryCafe|
|Registered charitynumber|1189779|
|Charity’s principal address|Culm Valley Centre for Integrated Health,
Willand Road, Cullompton, Devon EX15 1FE|
## **Declaration**
The trustees declare that they have approved the trustees’ report above.
## **Signed on behalf of the charity’s trustees**
**Signature Full name Position (eg Secretary, Chair, etc Date**
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## INCOME 14/04/22--24/04/23
## EXPENDITURE
|HUB|£984.37|HUB|£745.99||
|---|---|---|---|---|
|GARDEN|£486.96|GARDEN|£366.88||
|CLICKERS|£449.48|CLICKERS|£265.83||
|DEFIB|£1,362.22|DEFIB|£1,323.79||
|McCARTHY STONE|£500.00||||
|AMAZON|£21.41|INSURANCE|£276.40||
|EASY FUNDING|£2.50|BANK CHARGES|£64.33||
|SURGERY MONEY|£625.65|CASH BOOK|£4.99||
|||GROW COFFEE HOUSE|£214.82||
|TOTAL|£4,432.59||£3,263.03|1169.56|
||Totals|Bank|Petty cash||
|Balances brought forward|£3,785.64|3732.72|£52.92||
|Excess of income over expenditure|£1,138.01|1169.56|-£31.55||
|Balances carried forward|£4,923.65|£4,902.28|£21.37||
|Represented by:|||||
|BANK ACCOUNT|£3,902.28||||
|RESTRICTED FUNDS|£1,000.00||||
|FLOAT|£20.00||||
|PETTY CASH|£1.37||||
||£4,923.65||||