Trustees’ Annual Report for the period
From 1/4/24 Period start date To 31/3/25 Period end date
Charity name: Pebworth Village Hall Charitable Incorporated Organisation
Charity registration number: 1189752
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The running and maintenance of the Community Centre Village Hall |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Ensuring that the Hall buildings and surrounding grounds are well maintained that provide available, appropriate spaces and facilities for the Community to use. Fund raise and apply for grants to cover capital expenditure projects |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We confirm that the trustees had regard to the Charity Commission guidance and that our purpose in running and maintaining the Hall is for the benefit if the local community. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Hall continues to be well utilised offering a range of groups and facilities for the benefit of the community including: Short Mat Bowls Coffee Mornings Yoga Sound Bath Pilates Keep Fit Rural Cinema Sewing Classes Craft Classes WI Meetings Quizz Nights Bridge Nights Bingo Nights Bridge Club Chess Club Social Events Children’s Parties |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | A copy of the accounts has been uploaded separately. Income was £14,559. After expenditure of £14711 a loss was declared of £152. It should however be noted that during the year Staging was bought for £6148 and it was chosen to write off fully in the year |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g. unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | We have a minimum of three trustees. A term is three years and a trustee can stand for 3 terms. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Pebworth Village Hall Charitable Incorporated Organisation |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1189752 |
| Charity’s principal address | 15 Orchard Close, Pebworth, Stratford upon Avon, Worcestershire, CV38 8DS |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Jane Cromack | Chair | |||
| Oz Jordan | Treasurer | |||
| Nicole Newton | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Osman Jordan Full name(s) Osman Jordan
Position (eg Secretary, Treasurer Chair, etc)
Date
12/05/24
PEBWORTH VILLAGE HALL
Accounts
2024/2025 Full Year
Income
Hire Charges 100 Club Fundraising Events Surplus Quiz Nights £0.00 Village Hall Relaunch £0.00 Harvest Supper £0.00 Party in The Park £4,250.00 Easy Funding £152.10 Pebworth's Got Talent Net £0.00 Bingo £830.25 Coffee Trip Donation £545.00 Exceptional Item Grants Bank Interest INCOME
EXPENDITURE Running Costs Recurring Oil Electricity Water Insurance Cleaning Maintenance Grass & Hedge Cutting BT Premise & Lottery Licences Miscellanous Dynarod / Terrace Lights Window Glass Repair Blinds Flags Water Urn Boiler Pump & Wifi Thermostat Fire Extinguisher Maintenance
Non Recurring
5 Year Electrical Certification Donation Blinds Outside Electricity
Electrics for Blinds Electrics for Outside Lights Staging
Costs re Extension Total Costs Surplus
| Balance Sheet at | |
|---|---|
| 3103/2024 | |
| Liquid Assets | 3/31/2025 |
| Debtors | |
| Prepayments (Electricity) | |
| Bank Current Account | |
| Bank Deposit Account | |
| Fixed Rate Deposit | |
| OJ Petty Cash | |
| JC Petty Cash | |
| Represented by | Retained Surplus B/F |
| Surplus / Loss | |
| Transfer to Special Reserve | |
| Reserve Contingency Fund |
12 Months
2023/2024 Full Year
12 Months
| £12,236.00 | £11,341.00 | |||
|---|---|---|---|---|
| £810.00 | £897.00 | |||
| £581.77 | ||||
| £0.00 | ||||
| £437.91 | ||||
| £0.00 | ||||
| £239.59 | ||||
| £561.54 | ||||
| £325.00 | ||||
| £5,777.35 | £0.00 | £2,145.81 | ||
| £1,000.00 | £0.00 | |||
| £500.29 | £175.74 | |||
| £20,323.64 | £14,559.55 | |||
| £608.37 | £707.44 | |||
| £2,859.71 | £340.24 | |||
| £1,134.81 | £992.16 | |||
| £1,379.71 | £1,306.81 | |||
| £1,155.31 | £900.15 | |||
| £0.00 | Dishwasher | £670.03 | ||
| £1,424.40 | £1,002.20 | |||
| £579.36 | £521.88 | |||
| £200.00 | £200.00 | |||
| £485.00 | Chair Cleaning & Cement | £190.00 | ||
| £703.28 | Water Heater | £473.25 | ||
| £75.00 | Soup Kettle | £65.98 | ||
| £1,250.94 | Stump Removal | £50.00 | ||
| £54.99 | Door Lock | £230.12 | ||
| £672.79 | Kitchen Lights / Spot Lights | £188.98 | ||
| £110.77 | Glasses | £42.48 | ||
| Trestle Tables x3 | £541.80 | |||
| Oil Guage | £139.93 | |||
| £12,694.44 | £0.00 | £8,563.45 | ||
| £0.00 | £0.00 | |||
| £0.00 | £0.00 | |||
| £0.00 | £0.00 | |||
| £0.00 | £0.00 |
£0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £6,148.15 £12,694.44 £0.00 £12,694.44 £7,629.20
£6,148.15 £6,148.15 £14,711.60 £0.00 £14,711.60 -£152.05
£957.00 £317.00 £281.58 £500.00 £5,377.15 £5,903.17 £15,011.53 £8,008.19 £10,000.00 £10,000.00 £688.75 £188.50 £399.13 £32,715.14 £169.08 £25,085.94 £17,585.94 £17,737.99 £7,629.20 -£152.05 £0.00 £25,215.14 £0.00 £17,585.94 £7,500.00 £7,500.00 £32,715.14 £25,085.94 # £0.00 £0.00
2022/2023 Full Year 12 Months
£10,159.60 £850.00 Surplus £0.00 £0.00 £523.46 £4,000.00 £63.49 £0.00 £1,025.00 £5,611.95 £0.00 £34.28 £16,655.83 £1,118.60 £1,525.68 £798.92 £1,167.89 £1,173.18 £494.75 £1,193.60 £449.40 £90.00 £290.04
£393.00 £8,695.06 £0.00 £41.98 £1,520.00 £500.00
£594.00 £471.66 £3,127.64
£11,822.70 £0.00
£11,822.70
£4,833.13
£185.00
£7,500.00
£25,237.99 £0.00
2021/2022 Full Year12 Months
£6,196.00 £790.00
£434.76 £237.47 £636.41
£0.00 £0.00 £0.00
£699.88 £2,008.52
£11,667.00 £1.50 £20,663.02
£3,521.23
£1,122.15 £518.50 £1,330.17 £920.00 £230.64 £540.28 £0.00
£0.00 £8,182.97
£960.00 £50.00
£1,010.00
£9,192.97 £6,623.32
£15,816.29
£4,846.73
£0.00
£6,939.81 £13,392.55 £0.00 £44.50 £0.00 £20,376.86
£8,058.13 £4,846.73 £0.00 £12,904.86
£7,500.00
£20,404.86