## **Trustees’ Annual Report for the period**
**From 1/4/20 Period start date To 31/3/21 Period end date**
## **Charity name: Pebworth Village Hall**
## **Charity registration number: 1189752**
**Our returns for 1189752 are nil as for this period we in transition from**
**Registered Charity Status (523175 – annual return completed) The report below reflects the operation of the charity in transition for information**
## **Objectives and Activities**
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SORP reference
Summary of the purposes Para 1.17 The running and maintenance of
of the charity as set out the Community Centre Pebworth
in its governing Village Hall
document
Summary of the main Para 1.17 and Ensuring that the Hall building and
1.19
activities in relation to surrounding grounds are well
those purposes for the maintained the provide avoidable,
public benefit, in appropriate spaces and facilities
particular, the activities, for the Community to use. Fund
projects or services raise and apply for grants to cover
identified in the capital expenditure projects.
accounts.
Statement confirming Para 1.18 We confirm that the trustees had
whether the trustees regard to the Charity Commission
have had regard to the guidance and that our purpose in
guidance issued by the running and maintaining the Hall
Charity Commission on is for the benefit of the local
public benefit community.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
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We are reliant on volunteers as all
Para 1.38 trustees and members of the
Contribution made by management committee are
volunteers volunteers
Other
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## **Achievements and Performance**
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SORP reference
Chairs report for year ending 3/21
as reported at annual public
meeting (in transition to C.I.O)
Summary of the main
Para 1.20
achievements of the Chair's Report 2021
charity, identifying the With the support and patience of the
difference the charity’s Parish Council and Wychavon and the
work has made to the hard work of Dawn Lodge Associates
circumstances of its acting as Project Manager, in a year of
beneficiaries and any lockdown and closure we have been
wider benefits to society able to complete the refurbishment
as a whole. and extension build to the Village Hall.
There were many stops and starts but
in hindsight the completion of the
project (with a few snagging items
remaining) during the many months
when we would have had to be shut or
operating under restrictions has been
extremely fortunate.
There have been swings and
roundabouts with funding as the
Lottery sources for the capital
expenditure we wanted were diverted
to Covid help, however we have
received relief funding from the
Government to cover our overheads for
2020/21 and a flow of private,
community and Council donations and
contributions for items in lieu of not
being able to do any other fund-raising
activities. Keeping up with the thank
you’s has been an occupation from
curtain making, turf laying, painting,
funding and attending meetings during
tricky times. We will spend the summer
encouraging groups and activities to
resume and start up as restrictions
ease and look forward to running our
own community events to welcome
and integrate the many new Parish
residents.
Barrie our treasurer, has completed our
reconstitution to be a Charitable
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Incorporated Organisation and so going forward our trustees and managing committee will change but still be totally reliant on volunteer time and effort. Finally, again I would like to thank the Parish Council and in particular James Pearson for in those dark days last March forging forward, to Dawn Adams for her cheerful steering of the project and to John Steadman for paying attention to the detail in the hardest of times for him and sending all best wishes for a fulfilling retirement. Jane Cromack Chair, April 2021
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 The financial return for the year to
financial position at the 3/21 is nil as the Hall was in
end of the period transition from being a registered
charity (AR 523175 completed) to
a C.I.O
A copy of the report and accounts
for the registered charity 523175
has been filed with the annual
return as reported at our annual
public meeting. A copy can be
attached to this return for
information if required.
Statement explaining the Para 1.22
policy for holding
reserves stating why they
are held
Amount of reserves held Para 1.22
Reasons for holding zero Para 1.22 N/a
reserves
Details of fund materially Para 1.24 N/a
in deficit
Explanation of any Para 1.23 N/a
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other
## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Trust Deed
document
(trust deed, royal
charter)
How is the charity Para 1.25 C.I.O
constituted? From being a Registered Charity
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 We have a minimum of three
methods including details trustees on a rotation basis and a
of any constitutional management committee. All are
provisions e.g. election to volunteers re-elected on an annual
post or name of any basis. The Management
person or body entitled Committee has a Chair, Deputy,
to appoint one or more Secretary, Treasurer, Bookings
trustees Sec, Caretaker, Grounds
Maintenance, Internal
Maintenance, Safe guarding
Member, Fund Raising and Events
Member
Trustees and Management
Committee members are sort from
within the local Community to
bring different expertise to ensure
the Hall continues to serve the
Parish with the facilities they
need.
The Committee aim to meet
quarterly and hold an annual
public meeting. They are also in
constant communication within
the community and arrange
special workforce parties of
volunteers and fund-raising events
as required.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure Para 1.51 and any wider network with which the charity works
Relationship with any Para 1.51 related parties Other
## **Reference and Administrative details**
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Charity name Pebworth Village Hall
Other name the charity
uses
Registered charity C.I.O 1189752 (from registered charity 52315
number
Charity’s principal Felly Lodge Front Street
address Pebworth CV37 8XQ
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Jane Cromack Chair
Barrie Treasurer
2
Clatworthy
3 Osman Jordan Vice-Chair
4
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Corporate trustees – names of the directors at the date the report was approved **Director name**
## **N/A**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year N/A**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Jane Cromack **Position (eg** Chair **Secretary, Chair, etc) Date** 22/12/21