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2023-03-31-accounts

Trustees’ Annual Report for the period

From 1/4/2022 Period start date To 31/3/2023 Period end date

Charity name: Swansea Parent Carer Forum

Charity registration number: 1189730

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To relieve the needs of disabled children of
all ages.
1. The provision and opportunities for
parent carers to influence the
decisions that affect their families
and to contribute to developing
services that meet the need of their
families.
2. The provision of advice and support
to parent carers via workshops and
other means to unform and empower
about the services and issues that
affect them and their families.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 •
Our Purpose – We are an
independent organisation whose
purpose is: -
•
To strategically influence change by
co-producing services for disabled
children, young people and adults
and their families.
•
To enable disabled children, young
people and adults and their families
to have a voice at the centre of
decision making.
•
To reflect the diversity of our
communities.
•
To take a rights-based approach and
empower our community.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 As a charity we have regard to the Charity
Commission’s public benefit guidance.
Trustees make decisions to ensure the
charity’s purpose provides benefit to our
membership. We also make decisions to
manage risks of detriment or harm to our
membership and partners that might result
from carrying out its purpose.
We are a member of and work closely with

Swansea Council for Voluntary Service who provide training and guidance on good governance.

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 •
We co-produce and co-
design services that meet the needs
of disabled children of all ages and
their families e.g. Additional Learning
Needs Implementation, Direct
Payments and Carers Needs
Assessments improving services to
meet needs of parent carers.
•
We develop and empower our
membership to have a
strong collective voice and to
influence positive change by
providing a constructive channel of
communication between parent
carers and strategic partners. We
achieve this through sitting on
working groups with the Local
Authority, Health Board and West
Glamorgan Regional Partnership.
•
Arranging training for parent carers.
•
We listen and feed the voice of
parent carers in Swansea into
decision making.
•
We published the results of our first
ever membership survey and
presented the findings to various
groups. The report is now available
on our website
https://swanseapcf.org/wp-
content/uploads/2022/06/The-BIG-
SPCF-Survey-2022-.pdf
•
Towards the second half of the year
out attention turned to the ‘cost of
living crisis’ and its impact on carers.
This resulted in the Forum joining
Swansea Poverty Forum and working
on a task and finish group to gather
help gather information in one place
for carers regionally.
https://swanseapcf.org/wp-
content/uploads/2023/02/Carers-
Cost-of-Living-advice-leaflet-
Swansea.pdf

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 As at 31/3/2023 we held £15234
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 •
SPCF intends to spend all its
(unrestricted) funds received in any
given year on supporting the aims
and objectives of the charity.
•
We wish to be prudent, however, and
have set a reserve in order to ensure
SPCF has some funds available for
emergencies, unforeseen
opportunities etc.
•
This reserve can be used for any
agreed purpose the trustees see fit,
in order to fulfil the charity’s
continued operation and support for
its members, and the wider parent
carer community.
This reserves policy shall be regularly
reviewed and monitored in order to ensure it
continues to meet the needs of SPCF, taking
into account changes in funding, the local
landscape, membership etc and at least
annually the review will be minuted.
Amount of reserves held Para 1.22 £15234
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 n/a

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Charitable Incorporated Organisation
(Foundation Model)
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 1. There must be at least four charity
trustees and every charity trustee
must be a resident of Swansea and
must be a parent or carer of a person
of any age with a disability.
2. Apart from the first charity trustees,
every trustee must be appointed by a
resolution passed at a properly
convened meeting of the charity
trustees.
3. In selecting individuals for
appointment as charity trustees, the
charity trustees must have regard to
the skills, knowledge and experience
needed for the effective
administration of the CIO.

Reference and Administrative details

Charity name Swansea Parent Carers Forum
Other name the charity uses Swansea PCF
Registered charity number 1189730
Charity’s principal address 61 Pennard Drive Swansea SA3 2DN

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Heidi Lythgoe Chair
Joannan Phillips Secretary
Chris Law Treasurer
Ishbel Hansen

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name **Dates acted if not for whole year **
Heidi Lythgoe
Joannan Phillips
Chris Law
Ishbel Hansen

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date		 Chris Law Jo Phillips
Chris Law Jo Phillips

Treasurer		 secretary
25/11/2023
25/11/2023
Swansea Parent Carer Forum Swansea Parent Carer Forum Swansea Parent Carer Forum 1189730 1189730 1189730 CC16a
For the period
from		 01/04/2022 To 31/03/2023
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
75,000
-
-
54
100
-
-
-
75,154
-
-
-
75,154
-
19,719
12,100
209
409
40,603
7,500
3,368
-
83,908
260
-
260
84,168
- 9,014
6,000
15,785
12,771		 Restricted
funds
to the nearest £
-
15,000
-
2,737
-
-
17,737
-
-
-
17,737
10,012
-
-
489
-
-
10,501
-
-
-
10,501
7,236
- 6,000
1,227
2,463		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
75,000
-
15,000
54
100
2,737
-
-
92,891
-
-
-
92,891
10,012
-
-
-
19,719
12,100
209
409
489
40,603
7,500
3,368
-
94,409
260
-
260
94,669
- 1,778		 Last year
to the nearest £
LA 75,000 44,000
Moondance - 7,000
LA - GivingYou Time Back - 54,450
Donations(incl Amazon Smile) 54 37
Other 100 59
Comic Relief - -
- -
- -
Sub total(Gross income for
AR)		 75,154 105,546
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
105,546

GivingYou Time Back		 - 53,740
Animation 8,400
Info Packs 2,154
ALN - WorkingTogether 2,719
Other 19,719 12,147
Celebration Event 12,100 22,399
Insurance 209 196
Stationery& Consumables 409 362
Coffee morning project
SCVS 40,603
Action for Children 7,500
Training (all) 3,368
- -
**Sub total ** 83,908 102,117
A4 Asset and investment
purchases (see table)
,
Equipment		 260 570
-
**Sub total ** 260 -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
102,117
- 9,014 7,236 - - 1,778 3,429
6,000 - 6,000 - - -
15,785 1,227 - 17,012 14,153
12,771 2,463 - 15,234 17,582

CCXX R1 accounts (SS)

24/11/2023

1

Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Details
IT
Equipment
At bank
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
12,771
2,463
-
-
-
-
12,771
2,463
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
Fund to which
asset belongs
Cost (optional)
3,630
1,050
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Heidi Lythgoe
Chris Law		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
Current value
(optional)
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Heidi Lythgoe 20/11/2023
Chris Law 20/11/2023

CCXX R2 accounts (SS)

24/11/2023

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name SWANSEA PARENT CARER FORUM members of On accounts for the year 31[ST] MARCH 2023 Charity no 1189730 ended (if any) Set out on pages 1 - 2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

----- Start of picture text -----
Date: 21/11/2023
Signed:
Name: DANIEL PERRIN
Relevant professional FCCA – ASSOCIATION OF CHARTERED CERTIFIED ACCOUNTANTS
qualification(s) or body
(if any):
Address: 9 STANLEY PLACE
CADOXTON
NEATH SA10 8BE
----- End of picture text -----

1

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of NONE any items that the examiner wishes to disclose .

2

October 2018

IER