2022-03-31-accounts - Swansea Parent Carer Forum

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Trustees’ Annual Report for the period

From 1/4/2021 Period start date To 31/3/2022 Period end date

Charity name: Swansea Parent Carer Forum

Charity registration number: 1189730

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To relieve the needs of disabled children of all ages. 1. The provision and opportunities for parent carers to influence the decisions that affect their families and to contribute to developing services that meet the need of their families. 2. The provision of advice and support to parent carers via workshops and other means to unform and empower about the services and issues that affect them and their families.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	• Our Purpose – We are an independent organisation whose purpose is:- • To strategically influence change by co-producing services for disabled children, young people and adults and their families. • To enable disabled children, young people and adults and their families to have a voice at the centre of decision making. • To reflect the diversity of our communities. • To take a rights-based approach and empower our community.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	As a charity we have regard to the Charity Commission’s public benefit guidance. Trustees make decisions to ensure the charity’s purpose provides benefit to our membership. We also make decisions to manage risks of detriment or harm to our membership and partners that might result from carrying out its purpose.

We are a member of and work closely with Swansea Council for Voluntary Service who provide training and guidance on good governance.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	• We co-produce and co- design services that meet the needs of disabled children of all ages and their families e.g. Additional Learning Needs Implementation, Direct Payments and Carers Needs Assessments improving services to meet needs of parent carers. • We develop and empower our membership to have a strong collective voice and to influence positive change by providing a constructive channel of communication between parent carers and strategic partners. We achieve this through sitting on working groups with the Local Authority, Health Board and West Glamorgan Regional Partnership. • Arranging training for parent carers. Although we were unable to deliver the face to face we delivered online • We listen and feed the voice of parent carers in Swansea into decision making. We launched our first survey of members which will drive our priorities for 2022-2023 • We ran a successful respite project for our members during the year with additional funding Spcf Annual Report 2021 2022 final

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	As at 31/3/2022 we held £17013. Due to the impact of the pandemic our face to face engagement events during the year were reduced.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	• SPCF intends to spend all its (unrestricted) funds received in any given year on supporting the aims and objectives of the charity. • We wish to be prudent, however, and have set a reserve in order to ensure SPCF has some funds available for emergencies, unforeseen opportunities etc. • This reserve can be used for any agreed purpose the trustees see fit, in order to fulfil the charity’s continued operation and support for its members, and the wider parent carer community. • SPCF typically sets aside 5% of the unrestricted funds as its reserve. This reserves policy shall be regularly reviewed and monitored in order to ensure it continues to meet the needs of SPCF, taking into account changes in funding, the local landscape, membership etc and at least annually the review will be minuted.
Amount of reserves held	Para 1.22	£17013
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	n/a

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation (Foundation Model)
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	1. There must be at least four charity trustees and every charity trustee must be a resident of Swansea and must be a parent or carer of a person of any age with a disability. 2. Apart from the first charity trustees, every trustee must be appointed by a resolution passed at a properly convened meeting of the charity trustees. 3. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

Reference and Administrative details

Charity name	Swansea Parent Carers Forum
Other name the charity uses	Swansea PCF
Registered charity number	1189730
Charity’s principal address	61 Pennard Drive Swansea SA3 2DN

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Heidi Lythgoe	Chair
Joanann Phillips	Secretary
Chris Law	Treasurer
Ishbel Hansen
Hazel Lim		Resigned February22

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Heidi Lythgoe
Joanann Phillips
Chris Law
Ishbel Hansen

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Chris Law	Jo Phillips
	Treasurer	Secretary
	5 September 2022
	5 September 2022

CHARITY COMMISSION FOR ENGLANO AND WALES 1189730 Receipts and payments accounts CC16a FOT the perfod from 01104r2021 3110312022 To Section A Receipts and payments Unrn•trlcted lund• Restrlcted funds Endowm•nt funds Total lund8 Lastygar lo th• ts> th• n•w••t E t• lh• Mamt£ A1 Rae•l ts 44X•]O 000 7.wo 10.620 LA. You fime BaL ticwbabth$ AIrW srri) 37 37 233 6,258 59 2.ass 221 ALN ITCOVID VSEF Sei up ¢ost5 Sub ¢otal(Gmss incm for ARJ 44037 61A iOS.S46 A2 Ass•t and Inv•stm•nt sales, Is•• tabl•l. Sub total ¥037 61A09 A3Pa viwyou Tity PnlcarEr ICOMD) 5A740 53.74D 11S2 P8th5 ALN.Wtrin4 T¢¥euier 20 154 l71• 1114T 2139 1.J19 11147 J99 196 Celebrabon E¥eni Insurnrt4 SIRtry & 176 212 920 302 Sub tolal 101117 11711 A4 A88•1 and Inv•8kn•nt UrchaS. 8•0 tabl• Eryjipnwt Sub total 40,847 81.640 16,611 N•1 ofrnC•lp(paYMentsj A5 Transfers betw••n funds A6 Cash funds last year end Cash funds this y•ar•nd 3.191 331 13, 12.695 15. 1.1TI 17,013 13.725 CCXX R1 accounts {SSI

Section B Statement of assets and liabilities at the end of the period Unrestrfcted Restrlcted lunds fund8 Endowment funds Categories Detsils B1 Cash funds At tonk 15.115 1.127 Total cash 15086 Unrn8trkt•d funds R•8trlctsd funds Endowmènt fund• Dela51$ B2 Oth•r monetsry 4880ts lo*thlch ¢uThant wlu• Details B3 Inveslment auets Fund lo whkh b•1 Currnnt v•lu• Details IT B4 Assets retalnod for tho charlty'q own u8e 570 Fwd toYJ Wh•n dup Detalls OMI B5 Llablllll•s Sv4rRd by (e or ttse$ on b8haK ofal th• INsltts Spanalur• Prlnl Name Dale of oval LyLhs Q5mV2022 Clwis Law CCXX R2 aCCnts ISSI oNogr2022

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report R•port lo tho trusteesl rnember5 of S AfrJgeA PFkLcf CA On accounts for the year ended Charfty no (If any) 118qiao Set out on pages I report to Ihe trustees on my eMInatiOn of the accounts of the above charity (Ihe Trusf) for the year ended a 1103120 2 Raspon8lblliti•s and As the tharity trustees of the Trusl, you are responsible for the preparation basis of report of the accounts tn acc(ance ryth th8 requirements of the Charities Act 2011 Acr). I report in resp8d of my eXaMtiOn of the TwsV5 accounts carried out under section 145 of the 2011 Act and in Carrylng out my examination. I have followed the applicable Direclions given by the Charity Commisslon urKJer sectvjn 145{5)(b) of the A I have completed my eMInation. I confirm that no materfal matters have come to my attention In connectlon wlth the exarnInatm lch gives me cause to belleve that In, any material Independent examlnerfs statement accxjunttiw reccds re not kept In accordance with section 130 of the Acl or the accounts do not ac(ud valh the accounting records I have no concems and have come across rv) other matters in connedlon th the examnation to whth attention should be drawn in order to enable a proper underslanding ol the accounts to be reached. ' Pkase delete the worfs in the brnckets rflheydo not apply. Signed: Date: S/ql21 Naffl?: Relevant professlonal quallficatlon($) or body (If any): FCCA - Address: q SfAr4 Liff PLA0& <TDr4 S410 86É IER October 2018

Section B Disclosure Only ClpIete rf the examiner need5 to highlight matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for exaMIrs). Give here briof detafjls of any Items that the examlner wlshes to dlsclose. IER October 2018