## GYNAE-ONCOLOGY RESEARCH AND CLINICAL EXCELLENCE (GRACE) Charitable Incorporated Organisation Registered Charity Number 1189729 Report and Financial Statements For the year ended 31 March 2021 1 GRACE (Registered Charity No 1189729) ## **Report of the trustees for the period ending 31 March 2021** The trustees are pleased to present their annual report together with the financial statements of the charity for the ten month period ended 31 March 2021. The financial statements comply with the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable to the UK and Republic of Ireland (FRS 102)(effective 1 January 2019). ## **Chair’s Report** This is the first report following the transfer of assets from the unincorporated charity GRACE, reference 1109997, where the trustees had agreed to change the legal structure of GRACE from an unincorporated Charity to a Charitable Incorporated Organisation (CIO). This would enable the charity as a legal entity to further grow and expand its key purpose. This process was completed at the end of May 2020 and GRACE’s Net Assets as of 31 May 2020 were transferred to the new Charity, of the same name, charity reference 1189729 on the 1[st ] of June 2020. ## **Research** The charity continues to support research into gynaecological cancers and help supply local hospitals with vital surgical equipment. Current research projects continue to be supported, however, given the lack of fundraising activity new researched proposals have been placed on hold until the pandemic situation changes, and fundraising activities can recommence. ## **Fundraising** Fundraising is the Charity’s key source of funds. In addition to all the generous individual donations and third-party fundraising activities GRACE also organises fundraising activities throughout the year. However, fundraising activities have not been possible whilst the country has been in various stages of lock-down due to the COVID-19 pandemic. Despite the lack of fundraising activities GRACE has employed a fundraising and communications manager to expand and grow fundraising opportunities and raise awareness of GRACE’s activities once the pandemic abates. ## **Trustees** The Charity would not exist without the trustees who voluntarily give their time and effort to help run and manage the Charity. My thanks go to them. Simon Butler-Manuel Chair 2 GRACE (Registered Charity No 1189729) ## **Our purposes and activities** GRACE was established in 2005 to improve the prognosis and survival rates for women with gynaecological cancers, a desperately neglected area of medicine. Since then a unique service for the gynaecological cancers has been established at St. Luke’s Cancer Centre, Guildford, supporting a clinical network across Surrey, Sussex and Hampshire delivering equity of high-quality care. GRACE uses its funds to raise awareness, purchase equipment, fund research and has contributed to the development of a centre of excellence for the treatment of gynaecological cancers, with a growing national and international reputation. ## **GRACE’s Mission** GRACE supports women with gynaecological cancers by raising awareness, funding research and providing local hospitals with vital surgical equipment. Its mission is to - Raise standards of gynaecological cancer care and treatment for women across Surrey, West Sussex and Hampshire. - Promote early diagnosis and treatment through awareness. - Raise funds to support ground-breaking research into the cause, progression and treatment of gynaecological cancers. ## **Achievements and performance** Over the last ten months the Charity has spent £74.6k (2020: £48.6) funding research and research related projects. ## **Financial review for the period** Total deficit for the ten-month period was £59,615. The deficit is largely due to the impact of COVID-19 on fundraising income which last year brought in £63,898 (reference the old charity financials), the planned increased cost of employing a fundraising and communications manager and the committed expenditure of a new research project which started in November 2020 for £27,000. Overall, the financial position of the Charity remains stable. However, with current annualised running costs of approximately £128k, existing cash reserves of £192k are sufficient to cover its running costs and a similar level of research funding for at least eighteen months. The charity endeavours to retain sufficient reserves to continue running the charity and its research funding for at least twenty-four months. Given the impact of COVID-19 and the continuing uncertainty when fundraising can resume, future and proposed research projects have been placed on hold until further notice. With the employment of a fundraising and communications manager GRACE will be well place to start fundraising when conditions and the environment allow us to. ## _Investment powers and policy_ The trustees, having regard to the liquidity requirements of the branch, maintain funds which are readily accessible. 3 GRACE (Registered Charity No 1189729) ## _Reserve’s policy and going concern_ The Charity is in a fortunate position where it is not committed to any long-term liabilities. Nevertheless, it is deemed prudent for the Trustees to ensure there are sufficient reserves to ensure the continued running of the Charity and its research funding for at least twenty-four months. As mentioned above the charity has sufficient funds to cover eighteen months of running and committed research costs, this falls short of the trustees’ desire to maintain at least twenty-four months cover. However, this is not unexpected given the world COVID-19 pandemic crisis and expected slow recovery of the industry. It is anticipated GRACE’s reserves will remain below the desired twenty-four months cover for the coming two to three years whilst fundraising resumes and depleted reserves are replenished. A further exercise has been undertaken to consider the future expected cash flows of the charity and its status as a going concern. Following this exercise, using conservative assumptions, the trustees conclude the charity remains a going concern. Reserves Policy will be reviewed annually at the end of each financial year. ## _Plans for future periods_ When circumstances allow, GRACE will continue to provide funding support and awareness of gynaecological cancers. The Charity is looking to expand its fund-raising capacity and expertise in order to grow its research support. To this end the Trustees have changed the legal structure of GRACE from an unincorporated Charity to a Charitable Incorporated Organisation (CIO). This changed has allowed the charity to employ a fundraising and communications manager who will drive and expand GRACE’s fundraising capacity to help meet its objectives. ## **Structure, Governance and Management** The Trustees are responsible for managing the affairs of the charity. The Board of Trustees are governed by the Charity’s constitution which is the Model Constitution of a Charitable Incorporated Organisation. Trustees are appointed for a fixed term at which point they may be re-elected or resign. In appointing a new individual as a Trustee, the Trustees must have regard to skills, knowledge and experience needed for the effective management of the Charity. The Trustees confirm that they have had due regard to the Charity Commission’s guidance on public benefit in reviewing the charity’s aims and objectives, in planning future activities and in compiling this report. 4 GRACE (Registered Charity No 1189729) ## **Reference and administrative details** Charity number: 1189729 Registered office: Department of Gynae-oncology, The Royal Surrey County Hospital Egerton Road Guildford Surrey, GU2 7XX _Our advisors_ Independent examiner Anne Jenkins FCA, Darbyns Brook Littleford Lane Shamley Green GU5 0RH Bankers CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ _Our trustees_ Trustees: Simon Butler-Manuel (Chair/Director) Richard Willacy (Treasurer) Caroline Hobbs Dr Agnieszka Michael Hellen Revenko Katrina Mack Helen Nicks Dr Adrian Franklin ## **Trustees’ responsibility in relation to the financial statements** The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable Charity Law, Charities Act 2011 and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Charity Law and the Charities Act 2011 requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing the financial statements, the trustees are required to: - select suitable accounting policies and then apply them consistently; - observe the methods and principles in the Charities SORP; - make judgments and estimates that are reasonable and prudent; - state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. 5 GRACE (Registered Charity No 1189729) The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financia I position of the charity and to enab￿ them to ensure that the f inancial statements comply with the Charities Act 2011. They are also responsible f or safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of f raud and other irregularities. The trustees are responsible f orthe maintenance and integrity of the charity and f inancial inf ormation included on the charitable WebS￿e. LegislatlDn in the Un￿e Kingdom governing the preparation and dissemination of f inanchal statements may diff er f rom legislation in other jurisdictions. By order of the committee of trustees So.0g.kn1 Simon Butler-manuel (Chalr) Date.. Independent Examiners Report on the Accounts Report to the Trustees of GRACE (Registered Charity No 1189729) L ￿port to the charity trustees on my examlnation of the accounts of the Charitable Incorporated Oryanisation, GRACE. for the ten-month period ended 31 March 2021, which are set out on page5 8 to 17. Responslbllltles and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the ￿QUIrementS of the Charities Act 2011 (the Act). I report in respect of my examination of the Charity's accounts Ca￿led out untler section 145 of the Act. In Carrying out my examination I have followed all applicable Directions given by the Charity Commisslon under section 145(5)(b) of the 2011 Act. Independent examlner's ststement I have completed my examination. I confim) that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respett- accounting records were not kept in respect of the Charity as required by section 130 of the Att; or 2. that the accounts do not accord with those records; or 3. that the accounts do not comply wtth the applicable requirements concernlng the forni and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than the requ1￿Ment that the accounts give a -true and fair view" which is not a matter considered as part of an Independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed Date Anne Jenkins FC4- Darbyns 8rook Littleford Lane Shamley Green GU5 ORH GRACE (Registered Charity No 1189729) Statement of Financial Activities (SOFA) For the Period Ending 31 March 2021 |_Notes_
**_Income:_**
Donations and legacies
2
_Income from charitable activities:_
Fund raising
3
_Income from other activities:_
Grants
Investment income
4
**Total income**
**Expenditure**
_Cost of raising funds_
Cost of generating voluntary income
5
Fund raising costs
5
Expenditure on charitable activities
5
**Total expenditure**
Net movement in funds from operating
activities
Net gains/(losses) on investments
Net income/(expenditure)
**Transfers between funds**
**Net movement in funds**
**Reconciliation of funds:**
Funds transferred
**Total funds carried forward**|Unrestricted
Funds
10 Month
Period to
31 March
2021
£
Restricted
Funds
10 Month
Period to
31 March
2021
£
All
Funds
10 Month
Period to
31 March
2021
£
44,098
-
44,098
3,009
-
3,009
-
-
-
16
-
16| |---|---| ||**47,123**
**-**
**47,123**| ||(32,158)
-
(32,158)
-
-
-
(62,180)
(12,400)
(74,580)| ||**(94,338)**
**(12,400)**
**(106,738)**| ||| ||(47,215)
(12,400)
(59,615)
-
-
-| ||(47,215)
(12,400)
(59,615)
-
-
-| ||**(47,215)**
**(12,400)**
**(59,615)**| ||238,567
12,400
250,967| ||**191,352**
**-**
**191,352**| The statement of financial activities includes all gains and losses recognised in the period. All income and expenditure derived from continuing activities. 8 GRACE (Registered Charity No 1189729) Balance Sheet For the Period Ending 31 March 2021 |Notes
**Fixed Assets:**
Tangible assets
8
**Total Fixed Assets**
Investments
**Current Assets:**
Debtors
9
Cash at bank and in hand
10
**Total Current Assets**
**Liabilities**
Creditors due within one year
11
**Net Current Assets**
**Total assets less current liabilities**
**Net Assets**
**The funds of the charity:**
Unrestricted Fund
12
Restricted Fund
12
**Total charity funds**|31 March
2021
£
399
**-**
-
2,080
192,134
**194,214**
(3,261)
**190,953**
**191,352**
**191,352**
191,352
-
**191,352**| |---|---| The notes on pages 11 to 17 form part of these financial statements. Approved by the Board of Trustees on ______________ and signed on its behalf by: Richard Willacy Treasurer 9 GRACE (Registered Charity No 1189729) Cash Flow For the Period Ending 31 March 2021 |**Cash flows from operating activities**
**Cash flows from investing activities**
Dividends and interest
Purchase of property, plant and
equipment, investments
**Net cash provided by (used in)**
**investing activities**
Change in cash and cash equivalents in
the reporting period
Cash and cash equivalents at the
beginning of the reporting period
**Cash and cash equivalents at the**
**end of the reporting period**
**Analysis of cash and cash**
**equivalents**
Cash in hand
**Reconciliation of net movement in**
**funds to net cash flow from**
**operating activities**
**Net movement in funds for the**
**reporting period (as per the**
**statement of financial activities)**
Adjustments for:
Depreciation charges
Dividends and interest
(Increase)/decrease in debtors
Increase/(decrease) in creditors
**Net cash provided by (used in)**
**operating activities**|10 months
period to
31 March
2021
£
**(59,296)**| |---|---| ||16
(449)| ||**(433)**| ||(59,729)
251,863| ||**192,134**| ||31 March
2021
£
192,134| ||10 Month
period to 31
March 2021
£
**(59,615)**
50
(16)
933
(648)| ||**(59,296)**| 10 GRACE (Registered Charity No 1189729) Notes to the Accounts 31 March 2021 ## **1. Accounting Policies** ## **[a] Basis of Preparation** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. GRACE meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). GRACE accounts have been prepared on the basis of being a going concern. **[b] Fund Accounting** General funds are unrestricted funds that are available for the use, at the discretion of the trustees, in furtherance of the objectives of the charity and have not been designated for other purposes. Designated funds comprise of unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are funds that are to be used in accordance with specific restrictions imposed by donors or that have been raised by the charity for particular purposes. Costs relating to such funds are charged against specific funds. ## **[c] Incoming Resources** All incoming resources are included in the SOFA when the charity is legally entitled to the income, there is reasonable certainty of receipt and the amount can be quantified with reasonable accuracy. The following specific policies apply to categories of income. - **i. Donations/Collections** These are accounted for when received or where there is reasonable certainty of receipt. ## **ii. Legacies** Entitlement is the earlier of the charity receiving the final estate accounts or the legacy being received. ## **iii. Donated Goods/Services** This is included at the value to the charity where this can be quantified. ## **iv. Grants** Where these are related to the performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance. Where income is received in advance, its recognition is deferred and included in creditors. Where entitlement occurs before income is received, the income is accrued. ## **[d] Resources Expended** All expenditure is accounted for on an accruals basis and has been classified under the headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings, they have been allocated on a basis consistent with the use of the resource. The following specific policies apply to categories of expenditure. - **i. Tangible fixed assets and depreciation** Tangible assets held by the charity for its own use are capitalised and 11 GRACE (Registered Charity No 1189729) Notes to the Accounts 31 March 2021 depreciated on a straight-line basis. This permits the write-off of their costs over their useful lives as follows, - Office/Computer equipment – 3 years - **ii. Cost of generating voluntary income** These costs are those costs, be it fixed or variable, incurred in seeking voluntary contributions. - **iii. Fundraising trading costs** Are those costs incurred for products sold to raise funds for the Charity. - **iv. Charitable activities cost** These are the cost incurred directly funding the aims of the Charity. It also includes the directly associated costs incurred in running GRACE’s charity events. **[e] Debtors** Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. **[f] Creditors** Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. **[g] Financial instruments** The trust only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. ## **[h] Taxation** GRACE is a registered charity and is therefore potentially exempt from taxation of its income and gains to the extent that they fall within section 505 of the Income and Corporation Taxes Act 1998 and section 256 of the Taxation of Chargeable Gains Act 1992. No tax charge has arisen in the year. ## **2. Income from donations and legacies** 10 Month Period to 31 March 2021 £ Donations 44,098 All income from donations and legacies was unrestricted. 12 GRACE (Registered Charity No 1189729) Notes to the Accounts 31 March 2021 ## **3. Income from charitable activities: Fundraising** |Fundraising
Products
Other|10 Month
Period to
31 March
2021
£| |---|---| ||1,839
90
1,080| ||3,009| All fundraising activities represent unrestricted funds. ## **4. Investment income** |CAF Deposit Account interest
**5.**
**Analysis of resources expended**
**Cost of generating voluntary**
**income:**
PR, web site costs, IT
Insurance
Bank charges
Salary/Sub-Contracted costs
Administration costs
Depreciation
**Fundraising trading costs:**
Products
Sundry
**Charitable activities:**
Funded projects/research|10 Month
Period to
31 March
2021
£
16
10 Month Period to
31 March
2021
£
Unrestricted
Restricted
Total| |---|---| ||285
-
285
350
-
350
59
-
59
30,637
-
30,637
777
-
777
50
-
50| ||32,158
-
32,158| ||-
-
-
-
-
-| ||-
-
-| ||62,180
12,400
74,580| ||62,180
12,400
74,580| 13 GRACE (Registered Charity No 1189729) Notes to the Accounts 31 March 2021 ## **6. Staff Costs** |**taff Costs**|| |---|---| |Salaries and wages
Social security costs
Pension costs (defined contribution
scheme)
Average headcount
Fundraising
Charitable activities
Total|10 Month
Period to
31 March
2021
£| ||40,826
2,019
218| ||43,063| ||4
1| ||5| ## **7. Analysis of support given (included in the cost of charitable activities)** |Projects|Grants to
individuals
£
Support
Costs
£
Total
£| |---|---| |MIRRORS Study
Adipocytokines and their relationship to endometrial
cancer.
Targeting Chemotherapy resistance using HTL01
(HOX/PBX) inhibitor in combination with MPK1
(DUSP1 inhibitor) in platinum resistant ovarian
cancer.|15,250
966
16,216
27,000
-
27,000
12,964
-
12,964| ||56,180
-
56,180| The above grants primarily help support PhD (Doctor of Philosophy) and MD (Doctor of Medicine) students who study areas of cancer supported by GRACE. All of the restricted funds were used to help fund the research into ‘Adipocytokines and their relationship to endometrial cancer’. 14 GRACE (Registered Charity No 1189729) Notes to the Accounts 31 March 2021 ## **8. Fixed Assets** |Cost or Valuation
At 1 June 2020
Additions
Disposals
At 31 March 2021
Depreciation
At 1 June 2020
Charge for the year
Disposals
At 31 March 2021
Net Book Values
At 1 June 2020
At 31 March 2021
**9.**
**Debtors**
Accrued Gift Aid
Prepayments
**10.**
**Cash at bank and in hand**
CAF Bank current account
CAF Bank deposit account
**11.**
**Creditors due within one year**
Accruals|Office,
Computer
Equipment
£
Total
£
-
-
449
449
-
-
449
449
-
-
50
50
-
-
50
50
-
-
399
399
As at
31 March
2021
£
2,046
34
2,080
As at
31 March
2021
£
155,484
36,650
192,134
As at
31 March
2021
£
3,261|Total
£| |---|---|---| |||-
449
-| |||449| |||-
50
-| |||50| |||-| |||399| |||| 15 GRACE (Registered Charity No 1189729) Notes to the Accounts 31 March 2021 ## **12. Analysis of movements in unrestricted and restricted funds** |Unrestricted
General fund
Restricted fund
Represented by:
Fixed Assets
Investments
Current Assets
Current Liabilities|Transferred
Balance
01/06/2020
£
Income
£
Expenditure
£
238,567
47,123
(94,338)
12,400
-
(12,400)
General
Fund
£
Designated
Fund
£
Restricted
Fund
£
399
-
-
-
-
-
194,214
-
-
(3,261)
-
-
191,352
-
-|Transfer|Balance
31/03/2021
£| |---|---|---|---| |||-|191,352| |||-|-| ||||All
Funds
£| ||||399
-
194,214
(3,261)| ||||191,352| ## **13. Description of Reserves** Unrestricted Fund Funds held available for the ordinary purposes of the charity. Designated Fund The designated fund comprises resources invested in the charity’s fixed assets. It is therefore, not readily available for other purposes. Restricted Fund These funds represent a number of donations received which carry specific restrictions imposed by the donor. ## **14. Reserves Policy** There are a number of predictable costs involved in the running of GRACE. These include PR, IT, website, insurance, administration and ongoing research project costs. As we rely heavily upon fund raising and donations for our income, which can lead to irregular cash flows, we need to maintain adequate reserves to meet these costs. To this end we endeavour to hold reserves to meet regular expenditure for twenty-four months. Annualised expenditure for GRACE, based on the ten-month period to 31 March 2021, is £128,086 which implies a reserves cover ratio of eighteen times. This is not unexpected given the world COVID-19 pandemic crisis and expected slow recovery of the industry. It is anticipated GRACE’s reserves will remain below the desired twenty-four months cover for the coming two to three years whilst fundraising resumes and depleted reserves are replenished 16 GRACE (Registered Charity No 1189729) Notes to the Accounts 31 March 2021 ## **15. Trustees Remuneration and expenses** Trustees are not remunerated for their time and no expenses have been claimed. ## **16. Opening Balance Sheet at 1 June 2020** |**Fixed Assets:**
Tangible assets
**Total Fixed Assets**
Investments
**Current Assets:**
Debtors
Cash at bank and in hand
**Total Current Assets**
**Liabilities**
Creditors due within one year
**Net Current Assets**
**Total assets less current liabilities**
**Net Assets**
**The funds of the charity:**
Unrestricted Fund
Restricted Fund
**Total charity funds**|1 June
2020
£
-
**-**
-
3,013
251,863
**254,876**
(3,909)
**250,967**
**-**
**250,967**
238,567
12,400
**250,967**| |---|---| The above opening balances were transferred from old GRACE, charity reference 1109997 on the 1[st] of June 2020. 17