## Glapthorn Playing Field Association ## **GPFA Minutes AGM Wednesday 09/11/2022 7.30pm Village Hall** 1. Welcome from the Chair - David Cashmore (DC) Nick Knowles (NK) was unable to attend therefore David Cashmore (DC) stood in as Chair for the meeting. DC welcomed people to the second AGM of the GPFA. Meeting and records up to 28[th] Feb 2022 will be discussed at this AGM. Attendance: Chair – David Cashmore (DC) Secretary – Debbie Carmichael (DCa) Treasurer – Gillian Bland (GB) Malcolm Moss (MM) Joanna Cadman (JC) From the floor: Cheryl Scott (CS) Sue Bradley (SB) 2. Apologies for absence Nick Knowles (NK), Elli Igglesden (EI) and Jo Hood (JH) 3. Chairman’s annual report for 2022 (NK) - Read out during meeting, the statement represents more than Feb 22 but was read in full. Annual Report: Up until Feb 22 We had another successful year with the public using the car park and playground equipment. ## From Feb 22-Nov 22 Registered Address: C/O Glapthorn Village Hall, Main Street, Glapthorn, Peterborough, PE8 5BE Email: GlapthornPlayingField@gmail.com. Registered Charity No. 1189712 We were also able to do the official opening, a big thankyou to the committee for running the stands and making the day such a success. As we all know the playing field and the playground were affected by the extremely hot and dry summer. During the hot weather cracks opened up in the field, making it unusable, which was a shame. With the reinvestment of money for the sand slits, which was raised thanks to Malcolm Moss’ fundraising endeavours and a donation from Nathan Bland’s company, we were able to refill the sand slits. Hopefully this will now bed in and solve the problem long term. With the arrival of some wetter weather I am pleased to say the playground equipment has now resecured itself. The weather in the summer was extreme to say the least and we hope that this will not repeat itself in the future. A big thankyou to all members of the committee and members of the public for supporting this worthy project. I would also like to say a big thankyou to Glapthorn School for their partnership in allowing us to use their facilities for our events, long may this working relationship continue. Look forward to the playing field becoming fully operational in the coming year. ## 4. Financial Statement (GB) The financial statement for up to Sep 2022 was read out to the floor by GB. Started year of £1304.42. Income generated during year was £3657 and expenditure of £2162.69. Final balance 2798.73. The donation from council was due to the council purchasing something for the playfield and the GFPA paying the council back. ## **Accounts 1[st] March 2021 – 28 February 2022** **Income £ Expenditure £ £** Startng Balance 1/03/21 1,304.42 Springwood Turf 150.00 Donation Glapthorn Council 1250.00 Crowd Funding 845.00 Donation to Council 400.00 Xmas Card sales 212.00 NNC Grant 1350.00 Insurance 272.69 Picnic Bench (MM reimburse) 80.00 Turney’s (grass cutting) 1260.00 Totals 3657.00 2162.69 Closing Balance 2798.73 5. The Chair to invite comments and questions from the floor. SB Thanked everyone for their continued efforts. The Car Park is still being used and so much better for children with the walkway to the school. The Play equipment is used regularly, and they are looking forward to use of the field. 6. Election of management Committee members - up to 6 members to be elected annually at the A.G.M. The chair invites nominations for the Committee from the floor  Chairman to ask existing Committee if they wish to remain at their present posts. NK-Chairman GB-Treasurer DCa– secretary EI -bookings officer MM and El - grants. Subcommittees Fund raising committee -SB, DCa, JH, Becky, CS, Rota – CS maintenance – NK - The Chair called for votes for Trustee nominees if necessary. NK, SB, EI, MM and DC confirmed willingness to remain as Trustees. NK and EI post meeting confirmation. The chair asked if anyone wishes to become a trustee - No-one else wished to join as Trustees ## 7. Any other business. **Action** - GB to submit accounts and TAR (Trustees Annual report) to charity commission by end Nov 22. Needs to be 28[th] Dec 22. DC raised 28[th] Feb end of Annual year and it would be better to hold the meeting in May 23 next year and then all is fresh in people’s minds. This was agreed by the committee **Action** - The Charity commissions website needs updating, GB has access to it and will provide detail to DCa to update. **Action** – sort trustees report and signed by two trustees. Statement of receipts and payment needs to signed. GB 8. Proposed date of the next A.G.M: Thu 18[th] May 2022 7:30 – potentially to be held on field with drinks after weather permitting. -1 CHARITY COMMISSION FOR FNGLAND AND WALES Gl•Fthom Playlng Fl•kl AS￿1?11￿ IGPFAI 1189712 Receipts and payments accounts CC16a For the pwi¢xl from 01KJ3r2021 To 28102r2022 Section A Receipts and payments Unrestricted lund8 Restricted nd8 Endowrnent fundb Total funds Last yoar tolb• M•r•M£ toth• vw••t£ toth• rn•r••t e kn th• rwir•Jt£ A1 Recel t• Gbpittorn Pan5h Cm*l Gr*rt Goal Post F￿￿1 NNC Grani Chri51may Card Sales oon8lion frryn VThllaJ• Show cr￿￿tt Revenue Grnntfrom Fund 84S 212 212 70 Sub total(Gross income forAR) A2 A8g•t and Inv•8tm•nt ••l••, tsbl•l. 3,637 Sub total 3.667 3.867 A3Pa Turf fof Play Area IS TLrf> Goal Post Conlntthw P•nsh c￿￿1 Insura￿e Policy Grass Cutti Trge Rooi Remva at M8sorery Pwnl ￿IK Iir Sall Bin 150 273 273 268 FKld 240 J8 78 Sub total 621 A4 Asset and Investmènt purcha•e8. see table pl￿1C Ben Sub tot•1 2.163 2,163 821 Net o1rKelp￿{PayMentsj AS Trangferg between funds A6 Ca¥h funds last year ènd Cash funds thls year end 1N94 313 IA94 313 CCXX Rt ac£ounts ISSI ie41212022 Section B Statement of assets and liabilities at the end of the period Unrestricted funds rogt £ Restricted funds Endowment funds -aiegori trj n•arMt t lo n•ar•st£ B1 Cash funds Total c•sh funds Unrestrlct funds trj ng•rnst É R•stri¢t•d funds Endowm•nt fund8 to noaml É to n•ar•st £ Fu￿110 whlch Curr•nt valL* lonol Detai15 Fund lo whlch ¢urr•nt val lot)•l B4 Ao80ts r•taln•d lor th• ¢h•rlty'• own use GPFA FuThJ to whlch reLIt Amount iorwl bVh•n d ion•1 BS Llabllltl•s SvJred by one orho trustees on tehaNofaH the trusiees S￿natUre Print Name Date of rov81 22 CCXX R2 attounts Issi 16112r2022