Chairman’s Report 2021
As the Chairman of Walsall Community Association, it is my pleasure to present to you my 2021 Chairman’s Report.
The last 18 months have been a challenging time for the organisation, due to the lockdown imposed by the government due to the Covid-19 outbreak. Management meetings have not been able to take place at the centre, so we have moved to the use of Zoom for our regular meetings. Also due to the lockdown, renewal of membership to the centre had to be put on hold. Now that restrictions have eased and the centre has re-opened, we will be contacting our members to ask them to sign-up for another year, whilst also looking to bring new members to the centre and onto the committee.
Funding
During lockdown we were successful in applying for and obtaining funding of £10,000, £18,753 and £7,973.
£10,000 was received from National Lottery Awards to run a “Meals for All” project. Due to the lockdown we were unable to run our Luncheon Club, but we started the “Meals for All” project, which allowed us to provide a free hot meal delivered to the door of our vulnerable members in the community once a week. We have also been providing take-out hot meals for the community. These meals were very well received by everyone.
£18,753 was received from Walsall MBC Covid Grants for Business. This funding has allowed us to repair a number of roofs around the centre that were in disrepair, to put new laminated flooring down in the dining room, to paint both the dining room and social club, and to buy new tables and chairs for the dining room to replace the old tables and chairs that we had. This refurbishment of the dining room has given it new life and made it look good for the return of our centre users to the Luncheon Club. It also looks much more presentable for people to hire for functions.
£7,973 was received from National Lottery Awards to replace old and damaged appliances in the kitchen. These new appliances have been of a great help to the kitchen staff.
Centre Activities
Due to the lockdown, we have been unable to run any of the events and activities we would have normally run during the year, such as our Christmas Parties, New Years Eve celebration, Valentines Day event, Bank Holiday BBQ Fundraisers, Black History Month events or Day Trips to other centres. We were also unable to run our proposed Windrush Day Celebration and our function rooms were not able to be hired out. All of this has had a noticeable effect on our income.
With the slight lifting of restrictions, we have been able to take bookings again recently and we were able to run an August Bank Holiday BBQ, which was well attended with the community enjoying meeting one another again after many months stuck in lockdown.
We have also been able to start the Luncheon Club again, with hot meals on sale to our members and the community every Wednesday.
CIO
During lockdown we were able to complete the documentation needed to change the organisation into a CIO (in May 2020). The new name of the organisation is Walsall Community Association (with the Charity Number of 1189701 ). All assets have successfully been transferred to a new bank account setup for the CIO and all relevant creditors and affiliates have been made aware of the change of name and charity number. New updated policies have also been completed and put in place.
Special Thanks
I would like to thank all of the kitchen staff, who have given their time to make the Meals for All project a success and have cooked food each week to be delivered to our vulnerable members.
I would like to show appreciation to Emmanuel School, who continued to rent out part of the centre during lockdown.
I would finally like to thank my fellow Management Committee Members, for adapting to the new way that we have our meetings, attending all the zoom meetings and for their input into making sure that the centre was still able to reopen after lockdown.
Conclusion
We are still committed to providing events, activities and services for the community in the future. We will continue to follow Government guidelines and make sure all our staff, volunteers and members are kept safe. We have re-opened the centre and started to run activities and events again, but we are doing so whilst making sure everyone is safe who comes to the centre.
Now that lockdown restrictions have eased and the centre has reopened, we will be looking at running new activities and events, attracting new members and working in partnership with other organisations and groups.
It has been a tough couple of years for so many, but we are slowly starting to meet face-to-face again. With the support of the community and by helping one another, the future will be bright for us all.
Due to work and family commitments I will not be putting my name forward as Chairman this year. I am grateful for the opportunity to have been the Chairman of the organisation over the last few years and I have enjoyed my time as Chair. I will continue to be part of the Management Committee and I’ll offer support where and when I can.
Hartley Walker (Chairman)
African Caribbean Community Association
Accounting Statement for the period ended 30th September 2020 Management Accounts
| INCOMING RESOURCES Income from donors Investment income Charitable trading income Non charitable trading income Other income TOTAL INCOME EXPENDITURE Direct expenditure Fund raising and publicity Management and administration Repairs and maintenance TRANSFER BETWEEN FUNDS NET INCOMING RESOURCES REALISED GAINS ON INVESTMENT ASSETS UNREALISED GAINS ON INVESTMENT ASSETS UNREALISED GAINS ON TANGIBLE ASSETS NET MOVEMENT IN FUNDS FUNDS BALANCE: BROUGHT FORWARD CARRIED FORWARD |
Restricted Unrestricted income Endowment Last funds funds funds year £ £ £ £ - - - - - - - - 15,917 - - 53,925 - - - 6,930 10,258 - - 6,813 |
|---|---|
| 26,175 - - 67,668 4,161 - - 11,226 - - - - 5,787 - - 40,266 6,780 - - 4,312 |
|
| 16,728 - - 55,804 - - - - |
|
| 9,447 - - 11,864 - - - - - - - - - - - - |
|
| 9,447 - - 11,864 23,822 - - 11,958 |
|
| 33,269 - - 23,822 |
Page 1
African Caribbean Community Association
Balance sheet at 30th September 2020 Management Accounts
| Notes Fixed assets Tangible assets 1 Current assets Cash at bank and in hand Debtors Current liabilities Accruals Net current assets Total assets less current liabilities Capital and reserves Unrestricted funds |
2020 31/03/2020 £ £ £ £ - - 28,627 8,917 11,751 18,028 40,378 26,945 7,109 3,123 7,109 3,123 33,269 23,822 33,269 23,822 33,269 23,822 33,269 23,822 |
|---|---|
| 40,378 | |
| 7,109 | |
| 7,109 | |
Page 2
African Caribbean Community Association
Income and expenditure account for the period ended 30th September 2020 Management Accounts
| Notes Income Room hire School rent Christadelphians rent Project 3 donations Covid grant Memberships and other Expenditure (see below) Add: surplus from Bar account Net surplus Expenditure Wages and national insurance JRS grants Rates and refuse Insurance Light heat and water cost reimbursed Cleaning costs cost reimbursed Postage stationery and admin costs Telephone and broadband Licences Meals for all Audit fee Buildings maintenance |
2020 31/03/2020 £ £ £ £ - 800 12,000 24,000 - 7,750 180 361 10,000 - 78 452 22,258 33,363 12,811 23,203 9,447 10,160 - 1,704 9,447 11,864 3,169 7,516 3,169 - - - 2,089 155 516 4,896 24,756 3,917 - 979 20,119 - 4,637 - 1,256 - - 1,256 - - - 701 637 1,838 99 1,348 4,161 - - 246 6,031 18,891 6,780 4,312 12,811 23,203 |
|---|---|
| 4,896 3,917 - |
|
| - - |
|
Page 3
African Caribbean Community Association
Bar income and expenditure account for the period ended 30th September 2020 Management Accounts
| Income Costs Profit HUMMING BIRD COMMUNITY GARDEN GRANT Grant Expenditure : spent WINDRUSH GRANT Income Expenditure : spent |
£ £ - |
2020 31/03/2020 £ £ - 6,930 - 5,226 - 1,704 2020 31/03/2020 £ £ £ - - - - - - 2020 31/03/2020 £ £ £ - 6,000 6,000 - 6,000 - - |
|---|---|---|
Page 4
Walsall Community Association
Annual report and financial statements for the period ended 30th September 2021
Contents
| Page | ||
|---|---|---|
| 2 | Report of the trustees | |
| 4 | Report of the accountants | |
| 5 | Profit and loss account | |
| 6 | Balance sheet | |
| 7 | Notes forming part of the financial statements | |
| 9 | Accounting statement | |
| For the directors only | ||
| 10 | Income and expenditure account | |
| Trustees | E Beaumont | |
| B Ellis | ||
| L C Haye | ||
| M Idowu | ||
| N W Reid | ||
| Y Vassell | ||
| H Walker | ||
| Registered | office | Afro Caribbean centre |
| 36 Wolverhampton Road | ||
| Walsall | ||
| WS2 8PR | ||
| Registered | number | CE021996 |
| Accountants | Paul Anthony Wilcox Accountants Limited | |
| Chartered Certified Accountant | ||
| The Barn Common Farm | ||
| Luton Road | ||
| Chalton | ||
| LU4 9UH |
Page 1
Walsall Community Association
Report of the trustees
The trustees present their report and the financial statements for the period ended 30th September 2021.
Principal activity
TO FURTHER OR BENEFIT THE RESIDENTS OF WALSALL AND THE NEIGHBOURING AREA, WITHOUT DISTINCTION OF SEX, SEXUAL ORIENTATION, RACE OR OF POLITICAL, PHYSICAL OR MENTAL DISABILITIES, LEARNING HANDICAPS OR SPECIAL EDUCATIONAL NEEDS, RELIGIOUS OR OTHER OPINIONS BY ASSOCIATING TOGETHER THE SAID RESIDENTS AND THE LOCAL AUTHORITIES, VOLUNTARY AND AND OTHER ORGANISATIONS IN A COMMON EFFORT TO ADVANCE EDUCATION AND TO PROVIDE FACILITIES IN THE INTERESTS OF SOCIAL WELFARE FOR RECREATION AND LEISURE TIME OCCUPATION WITH THE OBJECTIVE OF IMPROVING THE CONDITIONS OF LIFE FOR THE RESIDENTS. IN FURTHERANCE OF THESE OBJECTS BUT NOT OTHERWISE, THE TRUSTEES SHALL SPECIFICALLY HAVE THE POWER TO MAINTAIN A COMMUNITY CENTRE. ALSO, TO CO-OPERATE WITH ANY TYPES OF ORGANISATIONS IN THE MAINTENANCE AND MANAGEMENT OF SUCH A CENTRE FOR ACTIVITIES PROMOTED BY THE CHARITY IN FURTHERANCE OF THE ABOVE OBJECTS.
Accountants
The accountants, Paul Anthony Wilcox, will be proposed for reappointment in accordance with the Companies Act 2006.
Page 2
Walsall Community Association
Report of the trustees (continued)
Statement of trustees' responsibilities
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing those financial statements, the trustees are required to :
select suitable accounting policies and then apply them consistently ; make judgements and estimates that are reasonable and prudent ; prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the board on 12th November 2021 and signed by order of the board.
..................................
H Walker Trustee
Page 3
Walsall Community Association
Report of the accountants to the trustees of Walsall Community Association
Registered Charity Number : 1189701
We report to the charity trustees on my examination of the accounts of the company for the period ended 30th September 2021.
Respective responsibilities of trustees and accountants
As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006.
Basis of report
Having satisfied ourselves that the accounts of the company are not required to be audited for this year under part 16 of the Companies Act 2006 and are eligble for independent examination, we report in respect of our examination of your charity's accounts as carried out under section 145 of the Charities Act 2011. In carrying out our examination, we have followed the directions given by the Charities Commission (under section 145(5)(b) of the 2011 Act.
Independent examiners statement
We have completed our examination. We confirm that no material matters have come our my attention which which gives us cause to believe that in any material respect the requirements:
1) accounting records were not kept in accordance with section 386 of the companies Act 2006: or
2) the accounts do not accord with such records: or
3) the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination: or
4) the accounts have not been prepared in accordance with the Charities SORP (FRS102).
Paul Anthony Wilcox Accountants Limited Chartered Certified Accountants The Barn Common Farm Luton Road Chalton LU4 9UH
12th November 2021
Page 4
Walsall Community Association
Income and expenditure account for the period ended 30th September 2021
| Note Turnover 1,2 Cost of sales Gross surplus Administrative expenses Operating surplus 3 Taxation 4 Surplus on ordinary activities after taxation 8 |
2021 2020 £ £ 45,382 - - - 45,382 - 23,062 - 22,320 - - - 22,320 - |
|---|---|
The notes on pages 7 to 8 form part of these financial statements.
Page 5
Walsall Community Association
Balance sheet as at 30th September 2021
| Notes Fixed assets Tangible assets (restricted fund) 5 Current assets Debtors 6 Cash at bank and in hand Creditors :amounts falling due within one year 7 Net current assets Total assets less current liabilities Capital and reserves Revenue account 8 Shareholders' funds |
2021 2020 £ £ £ £ - - 178 - 61,349 - 61,527 - 5,938 - 55,589 - 55,589 - 55,589 - 55,589 - |
|---|---|
| 61,527 | |
| 5,938 | |
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime and were approved by the board on 12th November 2021 and signed on its behalf.
..............................
H Walker Trustee
The notes on page 7 to 8 form part of these financial statements.
Page 6
Walsall Community Association
Notes to the financial statements for the period ended 30th September 2021
1. Accounting policies
Limited Status
The company is registered as a Charitable incorporated organisation does not have a share capital.
Basis of preparation of financial statements
The financial statements are prepared under the historical cost convention.
Turnover
Turnover comprises the invoiced value of goods and services supplied by the company, net of Value Added Tax and trade discounts.
Tangible assets and depreciation
Tangible assets are stated at cost less depreciation.
Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives.
Taxation
The provision for corporation tax is calculated on the basis that the charity is not liable to tax.
2. Turnover
In the period to 30th September 2021 all of the company's turnover was to markets within the United Kingdom .
Page 7
Walsall Community Association
Notes to the financial statements for the period ended 30th September 2021
| 3. Operating surplus The operating surplus is stated after charging : Depreciation of tangible fixed assets Reporting accountants remuneration 4. Taxation UK corporation tax at 0% 5. Fixed Assets Fixed assets 6. Debtors Other 7. Creditors : amounts falling due within one year Other creditors 8. Revenue account Transfer from unicorporated charity Surplus for the year Closing balance Made up as follows Unrestricted fund Restricted fund : Maintenance fund |
2021 2020 £ £ - - 360 - - - - - 178 - 178 - 5,938 - 5,938 - 33,269 - 22,320 - 55,589 - 39,058 - 16,531 - 55,589 - |
|---|---|
Page 8
Walsall Community Association
Accounting statement for the year ended 30th September 2021
| INCOMING RESOURCES Income from donors Investment income Charitable trading income Other income TOTAL INCOME EXPENDITURE Direct expenditure Fund raising and publicity Management and administration Repairs and maintenance TOTAL EXPENDITURE TRANSFER BETWEEN FUNDS NET INCOMING RESOURCES REALISED GAINS ON INVESTMENT ASSETS UNREALISED GAINS ON INVESTMENT ASSETS UNREALISED GAINS ON TANGIBLE ASSETS NET MOVEMENT IN FUNDS FUNDS BALANCE: BROUGHT FORWARD CARRIED FORWARD |
Restricted Unrestricted income Endowment Last funds funds funds year £ £ £ £ 829 - - - - - - - 25,800 - - - 18,753 - - - |
|---|---|
| 45,382 - - - - - - - - - - - - 10,180 - - - 12,882 - - - |
|
| 23,062 - - - 15,360 - 15,360 - - |
|
| 6,960 15,360 - - - - - - - - - - - - - - |
|
| 6,960 15,360 - - 32,098 1,171 - - |
|
| 39,058 16,531 - - |
Page 9
Walsall Community Association
Income and expenditure account for the period ended 30th September 2021
| 2021 | 2020 | |||||||
|---|---|---|---|---|---|---|---|---|
| £ | £ | £ | £ | |||||
| Income: | ||||||||
| School rent | 24,000 | - | ||||||
| Christadelphians rent | 1,440 | - | ||||||
| Project 3 donations | 360 | - | ||||||
| Other and donations | 829 | - | ||||||
| 26,629 | - | |||||||
| Cost of sales | - | - | ||||||
| Gross surplus | 26,629 | - | ||||||
| Administrative expenses (see below) | 23,062 | - | ||||||
| Surplus from operations | 3,567 | - | ||||||
| Other Income | ||||||||
| WMBC Covid Grants | 18,753 | - | ||||||
| Net Surplus for the year | 22,320 | - | ||||||
| Adminastrative Expenses | ||||||||
| £ | £ | £ | ||||||
| Wages national insurance and pensions | 7,979 | - | ||||||
| Job retention scheme grants | - | 7,712 |
- | |||||
| Rates and refuse | 1,014 | - | ||||||
| Heat and light | 20777 | - | ||||||
| Heat and light recharged | -17087 | 3,690 | - | |||||
| Kitchen refurbishment | 7973 | - | ||||||
| Heat and light recharged | -7973 | - | - | |||||
| Insurance | 516 | - | ||||||
| Repairs and renewals | 12,882 | - | ||||||
| Telephones | 1,810 | - | ||||||
| Meals for all | 1,578 | - | ||||||
| Licences | 945 | - | ||||||
| Accountancy | 360 | - | ||||||
| 23,062 | - |
Page 10