2024-05-30-accounts

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Trustees' Annual Report for the period

Period start date Period end date 01 06 2023 31 MAY 2024

From

Section A Reference and administration details

Charity name Other names charity is known by CDP Registered charity number (if any) 1189677

CONGOLESE DEVELOPMENT PROJECT

Charity's principal address 34A ORCHARD STREET

SWANSEA Postcode SA1 5AW

Names of the charity trustees who manage the charity

1 2 3 4	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	KOKISA BUKA
	WILLY MAKWALA
	BOLAMU BASIKI OTIS JEAN PAUL
	THIERRY KONDE

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

KOKISA BUKA

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution)

How the charity is constituted

CONSTITUTION

COMPANY

• (eg. trust, association, company)

Trustee selection methods

APPOINTED

• (eg. appointed by, elected by)

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Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To promote social inclusion for the public benefit by working with people in Swansea and its surrounding areas who are socially excluded on the grounds of their ethnic origin, religion, belief or creed (in particular members of the Congolese community) to relieve the needs of such people and assist them to integrate into society, in particular by: 1. providing a local network group that encourages and enables members of the Congolese community to participate more effectively with the wider community; 2. Increasing, or co-ordinating, opportunities for members of the Congolese community to engage with service providers, to enable those providers to adapt services to better meet the needs of that community.” • “The promotion of social inclusion for the public benefit among people from the Congolese Community who are refugees and asylum seekers who are socially excluded on the grounds of their social and economic position, by providing: 1. Education and training in the English language and in vocational skills; 2. Social and recreational facilities and events involving the local community

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To promote social inclusion for the public benefit by working with people in Swansea and its surrounding areas who are socially excluded on the grounds of their ethnic origin, religion, belief or creed (in particular members of the Congolese community) to relieve the needs of such people and assist them to integrate into society, in particular by: 1. providing a local network group that encourages and enables members of the Congolese community to participate more effectively with the wider community.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

1. Increasing, or co-ordinating, opportunities for members of the Congolese community to engage with service providers, to enable those providers to adapt services to better meet the needs of that community.” • “The promotion of social inclusion for the public benefit among people from the Congolese Community who are refugees and asylum seekers who are socially excluded on the grounds of their social and economic position, by providing:

2. Education and training in the English language and in vocational skills; 2. Social and recreational facilities and events involving the local community

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

EQUAL OPPORTUNITIES POLICIES SUSTAINABILITY AND ENVIRONMENTAL POLICY VOLUNTEERS POLICY SAFEGUARDING CHILD AND ADULT POLICY POVA POLICY OF PROTECTION CHILDREN WELSH LANGUAGES POLICY FINANCIAL PROCEDURES POLICY IT EQUIPMENT POLICY RISK ASSESSMENT POLICY HEALTH AND SAFETY POLICY SAFEGUARDING ADULT AND VULNERABLE PEOPLE POLICY

• policy programme related investment;

• contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Final Grant Report from 01/06/2023 to 31/05/2024 I. Swansea Bay University Health Board Funders: West Glamorgan Regional Integrated Fund Project: Bame Mental Health Awareness Period: April 2023 to June 2023 Q.1 Amount : £7,494.50 Outcomes: We raised the profile of Mental Health Awareness amongst BAME Community members through our series of sessions delivered by Mental Health Professionals.

The project made significant changes, positive changes in the lives of those who benefited. All the family members who attended awareness sessions reported that they had learnt a lot and understood that mental health can affect any one from any ethnic background. They were aware of other services they could access as first point of contact instead of attending the HNS, for example, calling the NHS Wales on the phone for advice, Samaritans. We were able to support a young man named who was detained by the home Office and later release because of his incomplete Asylum process.

Pictures below: II. Funders: Welsh Government Culture Grant Project: Culture on the Move! Period: 01/03/2024 to 30 June 2024 Amount: £ 3,949.00 Outcomes This funding will be used to buy a camcorder, 4 microphones and 10 chaffing dishes. In fact, we do organize many cultural activities, and this include dance, heritage exhibitions, intercultural gatherings. We will use the camcorder to record our events and contribute to make documentaries and exhibitions we are planning. The microphones will be used for our traditional dance events. We need people to sing and for them to be audible. The chafing dishes will help us during our intercultural dishes where we invite people from different backgrounds and cultures to share food from

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Section D Achievements and erformance p

each other’s culture. We will use them to have warm food. So far, we hire them, and they have proved to be very costly. It is worth have our own ones for a longer term. The objective of the project is to: -Provide equipment that will be used to bring people together and break their isolation and loneliness. - Bring people together and make them discover each other’s culture, essentially food from different cultures. This would contribute to the tolerance, understanding and acceptance of each other’s culture, which is very important. -Provide opportunities of discovering different elements of this country’s heritage while making other people discover other people heritage through our different cultural and heritage projects.

III. Funders: Swansea Council/ Food Poverty fund Project: Swansea Tackling Poverty Fund Period: 2023 - 2024 Amount: £ 1,500.00 Outcomes: This award was given to the Congolese Development Project by Swansea Council to existent gap on their exciting project of distributing food and essentials to 60-70 families they have started in Swansea. This was because of the continuous ongoing financial hardship that families were facing and finding it exceedingly difficult to afford basic needs because of Covid-19. So, the award contributed to easing some of their expenses and giving them, some smile during those difficult times. IV. Funders: The National Lottery Community Fund People & Places Project: Family Support Project Period: 2023 - 2025 Amount: £ 39,170.00 Outcomes: This project was well a result of women who have gone through bad experiences of domestic violence and the project itself was run by themselves. All participants was from Port Tennant, Mayhill, Town hill and their surrounding areas. All of them came together to discus this after they learnt and came across a strong and powerful testimony of a courageous and local woman who refused to abide

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Section D Achievements and erformance p

by her cultural customs and expose whatever was going on at her place. Seven group discussions were organised and were enough to think and design this project. Ideas, timing for the project and outputs, outcomes were fully discussed by victims of domestic violence in a way that can make them discuss this serious issue in a safe place. More importantly, this project is bottom up thought and women involved have been very active in making the plan and details on how this can be successful.

V.

Funders: Local Giving Community Matters Fund

Project: “ Cover Me Up “

Period: August 2023 to March 2024

Amount: £8,229.85

Outcomes:

The project was to purchase warm blankets and curtains that was distributed to community members who was unlikely to have enough money to buy them and to those in very fragile financial situation. We purchased additional radiators to make our training and workshop space warm so people can continue to attend activities that are necessary for their overall wellbeing. The project fosters a sense of community support, encouraging individuals to come together and address pressing needs. Additionally, it raises awareness about poverty, promoting long-term solutions and community engagement in addressing local challenges.

VI

Funders: Community Foundation Wales Project: Period:

Amount : £2,000.00

Outcomes:

This project consists of older people over 50 to meet once a week to share a lunch while seeking advocacy and support for services they are struggling to access because of their different barriers, such as language barrier, IT illiteracy and cultural stigmas or taboos. During these sessions we will expand the work to organise light physical exercises to older people and provide light yoga classes and dance classes to keep older fit. This piece of work will be followed by healthy eating advise from professionals at some specific sessions. We will, from time to time, provide some parcels of food to participants who are really struggling to buy food.

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Section D Achievements and erformance p VII. Funders : Swansea Council / Tackling Food Poverty Project : Capital Revenue Period : March 2024 Amount : £3,311.52 Outcomes : We provided food parcels to 40 families mainly refugees and asylum seekers from BAME background in Swansea Bay. Some of the beneficiaries that we served were recently laid off their jobs due to the negative impact of the pandemic on their employers.

The project also created a sense of oneness and community cohesion because people from different ethnic backgrounds were brought together by the fear of COVID19 and seeing someone (a volunteer) who is not from their own ethnic background being friendly, calling to check on them. VIII Funders: Swansea Council/ Tackling Food Poverty fund Project: Period Dignity in community Grant / 2023-2024 Period: 2023 - 2024 Amount : £ 1,719.00 Outcomes: We have two groups of women and girls who meet on a regular basis in our offices for their specific activities such as IT classes, Sewing classes and Yoga/dance. We will use this group as a base of our contacts and then share the message with other partner organisations we work with in other projects so they can be able to refer women and girls who are in need. Having said this, we will make sure that the collection is organised by women/girls themselves and that we organise a safe and discret place where they can collect them. We are now in a position to organise a secret distribution as we have secured an additional office, making things a bit practical. We will respect the privacy of people who come to collect them and will make sure their names are not sent in our reports. We can use initials of their names just to respect their privacy and dignity.

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Section D Achievements and erformance p

IX. Swansea Bay University Health Board Funders: West Glamorgan Regional Integrated Fund Project: Bame Mental Health Awareness Period : July 2023 to September 2023 Q.2 Amount: £ 7,494.50 Outcomes : We raised the profile of Mental Health Awareness amongst BAME Community members through our series of sessions delivered by Mental Health Professionals. The project made significant changes, positive changes in the lives of those who benefited. All the family members who attended awareness sessions reported that they had learnt a lot and understood that mental health can affect any one from any ethnic background. They were aware of other services they could access as first point of contact instead of attending the HNS, for example, calling the NHS Wales on the phone for advice, Samaritans. We were able to support a young man named who was detained by the home Office and later release because of his incomplete Asylum process. X. Swansea Bay University Health Board Funders : West Glamorgan Regional Integrated Fund Project: Bame Mental Health Awareness Period: September 2023 to December 2024 Q.3 Amount: £ 7,494.50 Outcomes: We raised the profile of Mental Health Awareness amongst BAME Community members through our series of sessions delivered by Mental Health Professionals. We also raised the profile of Suicide Awareness by ensuring that the stigma was challenged, and our community members can seek help when they are having suicidal thoughts. Positive feedbacks were received from participants on improved mental health during lockdown. Additionally, we helped people in reducing the needs for NHS care as first responders because we built a trusted network where community members can get support and referral system was improved for those who need immediate help or professional counselling.

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Section D Achievements and erformance p XI. Funders: Lloyds Bank Foundation England & Wales Project : Racial Equity Project Period : August 2022 – March 2024 Amount : £25,000.00 Outcomes: XII. Funders: Swansea Council / Tackling Food Poverty fund Period: December 2023– March 2024 Amount: £5,720.00 Outcomes: This project aims to provide different activities for both young people and elderly people over 50. 1. We want young people to resume some physical activities we stopped because of the lack of funding. In fact, we have already some equipment in place in our big spaces withing our offices. We want them to organise table tennis activities each Fridays in the evening and Saturdays. We have already the equipment but want just to resume. This means that we will not have to buy equipment again. They will also be taken through some art sessions to develop young people sense of creativity. 2. We want women over 55 to come and share their experiences of menopause with others. In fact, as you might be aware, being at the beginning of menopause can cause many misunderstanding between partners and it is important that they learn through some workshops how this can affect people individually and families. These activities are planned and will take place up to the 25th march 2024. XIII. Swansea Bay University Health Board Funders : West Glamorgan Regional Integrated Fund Project: Bame Mental Health Awareness Period: January 2024 to March 2024 Q.4 Amount: £ 7,494.50

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Section D Achievements and erformance p

Outcomes:

We raised the profile of Mental Health Awareness amongst BAME Community members through our series of sessions delivered by Mental Health Professionals. We also raised the profile of Suicide Awareness by ensuring that the stigma was challenged, and our community members can seek help when they are having suicidal thoughts. Positive feedbacks were received from participants on improved mental health during lockdown. Additionally, we helped people in reducing the needs for NHS care as first responders because we built a trusted network where community members can get support and referral system was improved for those who need immediate help or professional counselling. XIV. Funders: The National Lottery Heritage Fund Project: Period: December 2023 Amount: £ 32,228.00 The nature of the project activities was to meet the objectives for the National Windrush day aims. Activities was to bring people together and make people learn. At the same time , many young people and other participants get new skills on how to plan and execute a community lead exhibition. Through arts activities planned during the project; young people gain skills on painting and develop their sense of imagination. The project was an opportunity to make people aware of the Windrush and sense of justice that must be achieved in our society. More importantly; music, as usual will be that element of the project to bring people from all backgrounds together. XV. Funders : Swansea Bay University Health Board / West Glamorgan Regional Integrated Fund Project: Bame Mental Health Awareness Period: April 2023 to July 2023 Q.1 Amount: £ 7,494.50 Outcomes: We raised the profile of Mental Health Awareness amongst BAME Community members through our series of sessions delivered by Mental Health Professionals. We also raised the profile of Suicide Awareness by ensuring that

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Section D Achievements and erformance p

the stigma was challenged, and our community members can seek help when they are having suicidal thoughts.

Positive feedbacks were received from participants on improved mental health during lockdown.

Additionally, we helped people in reducing the needs for NHS care as first responders because we built a trusted network where community members can get support and referral

system was improved for those who need immediate help or professional counselling.

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Section D Achievements and erformance p

ex

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Section E Financial review

The financial statements of the charitable company, Congolese Brief statement of the Development Project, which is a public benefit entity under FRS 102, charity’s policy on reserves have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern

Details of any funds materially in deficit

Not Applicable

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Kokisa buka

Full name(s) KOKISA BUKA

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Position (eg Secretary, Chair, CHAIR etc)

Date 29 /03 /2025

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CONGOLESE DEVELOPMENTPROJECT ANNUAL REPORT www.cdpwales.org.uk

CONGOLESE DEVELOPMENT PROJECT

1ST JUNE 2023- 31ST MAY 2024

DESCRIPTIONS	YEAR END 2023	YEAR END 2024
INCOME
NATIONAL LOTTERY HERITAGE FUND	£0.00	£32,228.00
NATIONAL LOTTERY AWARD FOR ALL	£19,982.00	£0.00
SWANSEA BAY UNIVERSITY HEALTH BOARD	£37,472.50	£29,978.00
SWANSEA COUNCIL FUNDS	£4,245.00	£15,050.52
NATIONAL LOTTERY COM. PEOPLE & PLACES	£0.00	£39,170.00
WCVA TSRF3	£9,931.50	£0.00
RACE COUNCIL CYMRU	£4,180.00	£0.00
LOCAL GIVING COMMUNITY MATTERS FUND	£2,500.00	£8,229.85
LLOYDS BANK FOUNDATION ENGLAND & WALES	£25,000.00	£25,000.00
WALES GOVERNMENT GRANTS	£0.00	£3,949.00
COMMUNITY FOUNDATION WALES	£0.00	£2,000.00
NPTCVS / COMIC RELIEF	£5,000.00	£0.00
TOTAL INCOME	£108,311.00	£155,605.37
EXPENSES
COMMUNICATIONS	£1,701.80	£1,608.00
HMRC PAYMENTS	£9,638.94	£7,458.79
OFFICE EXPENSES	£4,140.00	£3,315.00
OTHER PROJECT EXPENSES	£1,905.00	£1,634.00
POSTAGE & STATIONERY	£1,100.00	£827.00
PROJECT EXPENSES	£52,424.89	£79,130.98
VOLUNTEERS EXPENSES	£7,190.00	£8,817.30
WAGES AND SALARIES	£20,668.70	£37,233.16
WEBSITE EXPENSES	£2,886.50	£3,100.00
INSURANCE	£950.00	£1,050.00
IT SUPPORT / CONSULTANCY	£1,803.45	£1,600.00
RENT & RATES	£2,160.00	£3,840.00
OFFICE EQUIPMENT AND DATA BASE	£0.00	£3,797.77
ACCOUNTANCY	£1,030.50	£1,280.00
TOTAL EXPENSES	£107,599.78	£154,692.00
NET INCOME (TOTAL INCOME LESS EXPENSES)	£711.22	£913.37

ACCOUNTING PRINCIPLES

Basis of Preparation and Assessment of Going Concern

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

Financial reporting standard 102 - reduced disclosure exemptions

The charity has taken advantage of the following disclosure exemption in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':

Income

Income is recognized when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received, and the amount can be measured reliably.

Government and other grants in relation to tangible fixed asset are credited to profit and loss account over the useful lives of the related assets, whereas those in relation to expenditure are credited when the expenditure is charged to profit and loss.

Donations are recognized when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognized until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity, and it is probable that those conditions will be fulfilled in the reporting period.

Legacy gifts are recognized on a case by case basis following the granting of probate when the administrator/executor for the estate has communicated in writing both the amount and settlement date. In the event that the gift is in the form of an asset other than cash or a financial asset traded on a recognized stock exchange, recognition is subject to the value of the gift being reliably measurable with a degree of reasonable accuracy and the title to the asset having been transferred to the charity.

Expenditure

Liabilities are recognized as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category.

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

Functional and Presentational currency

The functional and presentational currency is £ sterling.

The Trustees acknowledge their responsibility for

1. Ensuring the company keeps accounting records

2. Preparing accounts which give a true and fair view of the state of affairs of the charity at the end of the financial year, and of its profit or loss for the financial year.

3. These accounts have been prepared in accordance with the provisions applicable to charities

Approved by the board of Trustees on 27/03/2024 and were signed on its behalf by

KOKISA BUKA

Kokisa 29/03/2025

BOLAMU BASIKI OTIS JEAN PAUL

otis

29/03/2025

CONGOLESE DEVELOPMENT PROJECT

Annual Report and Financial Statement for the year ended 31st May 2024

REPORT OF THE INDEPENDENT EXAMINERS

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF CONGOLESE DEVELOPMENT PROJECT FOR THE YEAR ENDED 31[ST ] MAY 2024

I report on the accounts of the charity for the year ended 31[st ] May 2024.

RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND EXAMINER

The Trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 201 1 (the Charities Act) and that an Independent Examination is needed. The charity's income for the year is under 250,000.

Having satisfied myself that the charity is not subject to an audit under part 16 of the Companies Act 2006 and the trustees have elected to have an Independent Examination, it is my responsibility to:

examine the accounts under section 145 of the Charities Act; to follow the procedures laid down in General Directions given by the Charity Commission (under Section 145(5)(b) of the Charities Act; and to state whether particular matters have come to my attention.

BASIS OF INDEPENDENT EXAMINER'S REPORT

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees conceming any such matters. mne procedures undertaken do not provide all evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters that are set out in the statement below.

INDEPENDENT EXAMINER'S STATEMENT

In the course of my examination, no matter has come to my attention to indicate that:

accounting records have not been kept in accordance with section 386 of the Companies Act 2006; the accounts do not accord with such records:

where accounts are prepared on an accruals basis, whether they fail to comply with relevant accounting requirements under section 396 of the Companies Act 2006, or are not consistent with the Charities SORP (FRS102) any matter which the examiner believes should be drawn to the attention of the reader to gain a proper understanding of the accounts

20[th ] March 2025

Soka Kapundu, ACMA Martin Morrison & Co Ltd Chartered Certified Accountants Unit 43, Coach House

St Mary's Business Centre, 66/70 Bourne Road. Bexley, KENT DA5 ILU